HomeMy WebLinkAbout11-06-2006 ITEM VIII-B-5A --
TY OF --
U RN
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: 2007 Action Plan of the Consolidated Plan
Date: October 31, 2006
Department: Planning, Building
Attachments: ResolutionNo. 4108,
Budget Impact:
and Community
2007 Action Plan
Administrative Recommendation:
City Council adopt Resolution No. 4108.
Background Summary:
The preparation of an annual action plan is required by the U.S. Department of Housing and Urban
Development (HUD) in order for the City to receive federal funds under the Community Development
Block Grant (CDBG) program.
The 2007 Action Plan outlines proposed expenditures to implement the third year of the City's four-year
Consolidated Plan. It identifies federal and local funds expected to be available, indicates the activities
on which they will be spent, and sets goals for the number and type of services expected to be provided.
The City of Auburn anticipates that in 2007 approximately $504,000 of CDBG funds will be available for
projects that are consistent with federal regulations and the objectives and policies of the 2005-2008
Auburn Consolidated Housing and Community Development Plan. The sources of these funds include a
2007 CDBG entitlement of $409,760 and the re -appropriation of approximately $94,240 of CDBG funds
from prior years. In 2007 the CDBG funds will be combined with approximately $418,800 of General
Funds to create a total human services budget of approximately $922,800.
Copies of the 2007 Action Plan were distributed to all the agencies who submitted a human services
grant application this year along with other individuals and agencies who requested that they be part of
the Plan's public participation process. A brief description about the 2007 Action Plan was published on
September 18, 2006, in the King County Journal. On October 2, 2006, the City Council heard public
testimony about the Plan. The deadline to submit written comments was October 20, 2006. The City did
not receive any written comments.
On October 23, 2006, the Planning and Community Development (PCD) Committee reviewed the
preliminary draft of the 2007 Action Plan. They moved to amend Page 11 to state that the distribution of
any additional funding will be determined by City Council as recommended by the PCD Committee.
L1106-3: Resolution 4108: 2007 Action Plan
03.4.1.7
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ® Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ® Planning & CD
❑ Fire ® Planning
❑ Park Board ❑ Public Works
❑ Legal ® Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing —/_/—
Referred to Until _/_/
Tabled Until _/_/
Councilmember: Norman Staff: Davolio
Meeting Date: November 6, 2006 1 Item Number: VIII.B.5
AUBURN* MORE THAN YOU IMAGINED
Agenda Subject: Resolution No. 4108: 2007 Action Plan Date: October 31, 2006
The PCD Committee amended Table 3A to add a performance indicator stating the estimated number of
participants in the Multi -Service Center's Employment Training Program that will find and sustain
employment for six (6) months or longer. The PCD Committee unanimously agreed to recommend the
City Council adopt the 2007 Action Plan as amended
The final draft of the 2007 Action Plan will be prepared and sent to HUD after the City Council adopts it
Page 2 of 2
RESOLUTION NO. 4108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2007 ACTION PLAN
FOR THE CONSOLIDATED PLAN FOR YEARS 2005 TO 2008
WHEREAS, the City of Auburn was designated as an entitlement
community by the U.S. Department of Housing and Urban Development (HUD)
for its Community Development Block Grant Program, and
WHEREAS, the primary objective of the Consolidated Plan and CDBG
Program is the development of viable urban communities by providing decent
housing and a suitable living environment and expanding economic
opportunities, principally for persons of low- and moderate -income, and
WHEREAS, to be eligible for funding, the City of Auburn must annually
update the action plan for its Consolidated Plan that serves as a federally
required planning document to guide the City of Auburn's human service and
community development efforts, and
WHEREAS, the planning process to develop the Consolidated Plan
involved citizen participation and guidance from non-profit and governmental
agencies serving low income residents in the community, and
WHEREAS, the City Council of the City of Auburn heard and considered
public comment about its proposed 2007 Action Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DOES HEREBY RESOLVE THAT:
Section 1. Pursuant to provisions of 24CFR91, the City hereby adopts
the 2007 Action Plan for the Consolidated Plan for Years 2005 to 2008.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out directions of the
legislation.
Section 3. This Resolution shall be in full force and effect upon passage
and signatures hereon.
DATED and SIGNED this day of November, 2006.
Peter B. Lewis
Mayor
ATTEST:
Danielle Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 4108
October 17, 2006
Page 2 of 2
WASHINGTON
2007 Annual
Update to the City of Aubur
Housing and ommu
Fiscal I $eas.,21
ion -Plan
Jnsolidated Plan for
development
-:2008
Pr6limnary Draft
October 31, 2006
MOTE: Program description and dollar amounts represented in
�hange subject to the availability of funds and final approval by
Planning, Building and Community Development Department
= 25 West Main Street
Auburn, Washington 98001
EQUAL HOUSING (253) 931 - 3090
OPPORTUNITY
AUBURN- MORE THAN YOU IMAGINED
Preliminary Draft October 31, 2006
2007 Annual Action Plan
EXECUTIVE SUMMARY
Each year the City of Auburn executes specific actions to implement the goals and strategies of
the Consolidated Plan for Years 2005 to 2008. Actions that will be undertaken in 2007 are
outlined in this "Annual Action Plan".
The City of Auburn anticipates the receipt of approximately $409,760 in CDBG funds in 2007.
Auburn's 2007 CDBG entitlement will be combined with $94,240 of re=appropriated funds from
prior years to create a total 2007 CDBG budget of $504,000. A�&Wm's CDBG funds will be
combined with approximately $418,816 of General Funds to crd6te a total Human Services
budget of approximately $922,816 in 2007.
The 2007 Action Plan proposes to allocate approximately $61,464 of CDBG funds to public
services. Most of the 2007 CDBG funds for public ;Mees ($51,464) Wil(: he used to provide
dental and medical care to uninsured, low income Auburn residents and $10,000 is budgeted for
employment training.
Approximately $81,952 of the CDBG funds will be'allocated to program administration, which
includes $20,000 for planning grants. The 2007 "Action 'Plan proposes a planning grant to
develop written protocols to assure collaboration among4encies that serve victims of domestic
violence and sexual assault ($20,000y.,1The :remaining 060,584 will be allocated to housing
repair ($150,000), housing repair in targeted -neighborhoods ($73,084), economic development
($37,500), and neighborhood revitalization,($,100,000).
The City of Auburn is cu iitly,,re-evaluating: its funding criteria for evaluating human services
grant applications. At the same time, the Department of Housing and Urban Development (HUD)
is implementing changes to the CoWlidated Plan reporting requirements. The City of Auburn
wants to focus more 6n achieving -,,solutions to recurring social problems and achieve greater
collaboration among seruiee provai& HUD is attempting to standardize the performance
measurements:.listed in the Consolidated Plan. ^ Floe Year 2007 Action Plan attempts to combine
the changes=that both;the City of Auburn and HUD are currently implementing.
activities listed in the Year 20,
2007 Actioti;Plan as funds of
Year 2006 activities will be st
Report (CAPVk) that will be
quarter of 2007.
r 2006 Action Plan is progressing as planned. Most of the
.;Plan are underway. The exceptions are listed in the Year
projects to be re -appropriated. A more detailed report of
A in the Consolidated Annual Performance and Evaluation
and released for public review before the end of the first
CITIZEN PARTICIPATION AND CONSULTATION
The development of the Annual Action Plan involves both citizen participation and consultation
with local service providers. Citizen participation in the planning process began at a joint
meeting between the Auburn City Council and Human Services Committee. At this meeting,
Council and Committee members identified a series of community results that they would like to
achieve through the appropriation of City funds. Over the next couple of months, the Human
Services Committee continued to work on these community results and developed corresponding
performance indicators to measure progress. In April 2006 the Human Services Committee
2
Preliminary Draft October 31, 2006
presented the community results to the City Council. The Council made some minor revisions
and adopted the community results on April 17, 2006.
The City consults with local service providers primarily through the solicitation of applications
for Human Services grants. Grant applications prepared by service providers furnishes the City
information regarding the goals of the agency, target populations, proposed services, gaps in the
delivery of services, linkages to poverty reduction strategies and collaboration with other service
providers. This information is reviewed by City staff and the Human Services Committee.
Grant applications and a notice about a bidder's conference was mailed or emailed to local service
providers and other parties/agencies who expressed interest in the City of Auburn's human
services programs. On May 4, 2006 the City hosted a bidder's confer=ce to present and discuss
these community results with local service providers. The grant appl ons were due to the City
of Auburn by June 30, 2006. In addition to reviewing the ant tions, the Human Services
Committee interviewed nearly three-fourths of the grant ap On August 8, 2006, the
Human Services Committee prepared its recommendation ofpose t awards.
The Human Services Committee's recommendations
and presented to the City Council's Planning and C
A preliminary draft of the Year 2007 Action Plan!
and local service providers. A public notice was]
copies of the proposed Year 2007 Action Plan was a
will schedule a public hearing to gather testimony al
and adopt it. The following outlines Vp, remainij
consultation for the Year 2007 Action Plan:
September 20, 2006:
October 2,,2006:
October 20, 2006:
November 6, 2006:
November 15, 2006:
2007 CDBG ESTIMATED RESOURCES
v incorporated ifihe 2007 Action Plan
,nunity Developmeil i,(FCD) Committee.
be distributed to all the ;grant applicants
ished in the newspaper ouncing that
able ftir,public review. The City Council
'11*01an before it takes action to review
teps regarding citizen participation and
Start of Publiio'Review Piocess
Public Hearing
End of Public Review Process
Council takes action to adopt the
Year 2007 Action Plan
Deadline to submit the plan to HUD
In 2006 the City of Auburn received $409,821 of CDBG funds. In 2007 the City estimates that
its CDBG funds will remain essentially the same as last year's CDBG entitlement. The 2007
Action Plan includes a contingency plan in the event that CDBG funds increase or decrease.
CDBG ESTIMATED RESOURCES
CDBG 2007 Entitlement (estimated) $409,760
Recaptured from Prior Years
-- Rental Conversion RLF $ 94,240
Total Estimated CDBG Funds Available in 2007: $504,000
K
Preliminary Draft
Recaptured CDBG Funds from Prior Years
Rental Conversion RLF:
October 31, 2006
The 2004 CAPER found over $140,000 of unspent funds from prior year projects. Portions of
these funds were used to offset a reduction in the 2005 CDBG entitlement. The City amended its
2005 Annual Plan to appropriate $94,240 to create a revolving loan fund that would provide
down payment assistance to first-time homebuyers locating in neighborhoods that need
stabilization as identified through a neighborhood planning process. Staff has not yet begun work
on creating this revolving loan fund. Consequently, the funds remain available for re -
appropriation to another project in 2007.
OTHER RESOURCES
General Funds
The City of Auburn allocates one percent (1%) of th .'g eral fund to provide human services for
Auburn residents through contracts with non-profit agencies. Assuming the City will continue to
receive the same amount of general fund revenues, the estimated allocation from General Fund
budget for human service grants is $418,800 in 2007 and $427,400 in 2008.
TOTAL RESOURCES
Funding Source
2007
2008
-- CDBG Funds
$ 504,000
$ 409,760
-- General Funds
$ 418,800
$ 427,000
Total Estimated Funds Available
$924,807
$ 836,760
The ek i sed goal of the City's Consolidated Plan is to reduce the number of people living in
poverty with the City of Auburn. Toward this end, the City will give funding priority to
programs thit - in addition} to complying with federal regulations and addressing a priority
outlined in the Consolidated' elan - are consistent with the following anti -poverty strategy for
resource allocation.
1. Each project must satisfy one of the three following overriding goals:
■ The project must help people move out of poverty.
■ The project must prevent people from entering poverty.
■ The project must address the basic needs of people living in poverty.
In making funding decisions, the City will give priority to programs that:
■ Support, complement or are consistent with other current City plans;
■ Are sustainable over time;
■ Have demonstrated cooperation and collaboration among government, private
4
Preliminary Draft
October 31, 2006
nonprofit agencies and the private sector to maximize impacts and reduce
administrative costs;
■ Do not have a more appropriate source of funds.
3. The City will give priority to programs that provide services addressing the basic needs
of Auburn's most at -risk populations. A priority population for CDBG-funded services is
individuals who are denied, by poverty and historical institutional practices, the
opportunity to develop their full potential and to enjoy the benefits of community
participation.
4. CDBG funded services must, to the fullest extent possible, be appropriate and accessible
to people who may face special barriers in accessing services.
5. The CDBG program was built on a premise of citizen participation in the formation of
policies, including funding decisions, which address neighborhood and community needs.
The City will give priority to programs that promotecommunity initiatives to identify
priority needs and to address those needs.
6. The City will give priority to programs that "hirild and support the ;capacity of local
organizations to address the needs of Aubom residents.
7. The City will give priority to programs that swpport economic development and promote
access to quality jobs - positions that pay well„nouglz to support an adequate standard of
living, allow the purchase of housing and other iasic necessities, offer stability and
decent working conditions, and provide opportunities` for advancement.
8. Funding priority will be given to agencies that provide direct services to Auburn residents
at locations within the city limits of Auburn.
��i�1P�1►�i1�1►11�' :��.Y�l��y�l a_im.]
The City of Auburn solicited proposals from local service providers to achieve the following
community results within, the , areas: , listed below. Population performance indicators will be
applied to assess the over 11 success of tie~ a t and the value of ongoing support. Program
performance, indicators, will bbz,ptilized to determine the effectiveness of individual programs.
The City of Auburn wily fund human service providers who participate in the design,
development and operation of a One -Stop Center in Auburn and the efficient, collaborative and
integrated delivery of services" it offers. Agencies who agree to participate in the design and
development of a:One-Stag Center in Auburn may apply for funding to accomplish one or more
of the following community results:
■ Abused and Neglected Children: The City of Auburn will fund human service providers
that increase supportive services to children who are neglected and abused, specifically the
number of children who are victims of on-going and repeated neglect and abuse, within the
city of Auburn by 15% over the next three (3) years.
■ Victims of Domestic and Sexual Assault: The City of Auburn will fund human service
providers that increase the number of Auburn residents, who are victims of domestic
violence, that make the transition to a safe environment and self -determining lifestyle by 15%
within the next three (3) years.
5
Preliminary Draft
October 31, 2006
Poverty Reduction: The City of Auburn will fund human service providers who increase
the number of Auburn residents no longer living in poverty by 15% within the next three (3)
years.
■ Substance Abuse: The City of Auburn will fund human service providers to develop
strategies that increase the successful completion of treatment programs by Auburn residents
who have serious behavioral and health problems due to substance abuse and chemical
dependency by 15% within a three (3) year period.
■ Physically and Mentally Fit: The City of Auburn will fund human service providers that
increase the availability, accessibility and use of health care to its low income residents by
15% within a three (3) year period.
The City of Auburn requested proposals to achieve the following .atonal objectives and
community results.
Create a Suitable Living Environment:
• One -Stop Center:
-- Create a suitable living environment for Auburn's law income residents and people with
special needs by using its CDP : ,funds to make available float loans and Section 108
Loan Guarantees to leverage the''fiititis necessary to --develop a One -Stop Center for the
collocation and integrated deliver of human,services.
• Abused and Neglected Children:
-- Create a suitable'living environment by using a portion of its CDBG funds for program
administration =to create a "Community Partnership Task Force" to develop and
implement services that will reduce the chronic abuse and neglect of children in Auburn.
-- The City of Auburn proposes to allocate approximately $170,000 of its General Funds, to
gen, erate:,approximately 7,700 hours of services and 160 home visits that will benefit
1,G7 Abu adults' and children, for the purpose of reducing chronic abuse and neglect
< :+.of children.
-- Crete a suitable living environment by allocating $20,000 of CDBG funds for a planning
grant'to the Auburn olice Department for the purpose of developing the collaborative
and infe#ated delt*`ery of services necessary to efficiently serve approximately 600
victims of, l esOl violence and sexual assault.
-- The City of Auburn proposes to allocate $91,500 of its Generate Funds to provide 1,500
referrals for assistance, 160 bednights shelter, 700 hours of case management and 550
hours of therapy to approximately 600 victims of domestic violence and sexual assault.
• Physically and Mentally Fit:
-- Create a suitable living environment by making the availability of health care available to
160 or more low-income, uninsured Auburn residents by allocating $31,464 of CDBG
funds and $8,536 of General Funds to the Community Health Centers of King County for
the operation of its clinic in Auburn.
ON
Preliminary Draft
October 31, 2006
-- Create a suitable living environment by making the availability of dental care available to
75 or more low-income, uninsured Auburn residents by allocating $20,000 of CDBG
funds to the Community Health Centers of King County for the operation of its clinic in
Auburn.
-- The City proposes to allocate an additional $45,000 of its General Funds for the purpose
of creating access to health care to over 1,000 low-income Auburn residents and enabling
over 3,200 visits to qualified health care providers.
• Poverty Reduction:
-- The City of Auburn proposes to allocate $45,000 of its General Funds to provide nearly
12,000 Auburn residents emergency assistance such as foot° financial assistance, and
clothing.
-- The City of Auburn proposes to allocate $16,500 of i�1 Funds to provide over 60
Auburn senior citizens congregate meals and homo,�delivertrd- meals and over 1,200
Auburn residents a weekly meal.
-- The City of Auburn proposes to allocate $41�r1$0 of its General Fut to provide over
100 Auburn residents more than 3,900 bests of emergency shelter and/or transitional
housing.
• Substance Abuse:
-- The City of Auburn did not receive any proposals from local service providers for
activities specifically related to peoplt;;with alcohol and/or chemical dependences.
Provide Decent Housing:
Maintain the affordability of decent h6using; for very low-income Auburn residents by
allocating $150,000 of CDBG funds to the C ity`of Aubum s Housing Repair Program for the
purpose of providing repairsnecessary tei maintain suitable housing for 50 Auburn
homeowners, including 40 homeowners who ate senior citizens and 10 homeowners who lack
safe access in or out of their homes due to physical disabilities or impairment.
Maintain ;the affordability of decent housing for low-income Auburn residents in targeted
neighborhoods by allocating $73,084 of CDBG funds to the City of Auburn's Housing Repair
Program to improve the homes of five or more low-income homeowners from a condition of
substandard housing into a condition that meets local codes. Targeted neighborhoods will
meet the criteria of "local investment areas" as defined in the City of Auburn's Consolidated
Plan for Years 2005-2008..
• Create economic opportunities by providing the availability and access to counseling and
training for approximately 40 Auburn residents who are either trying to sustain or create a
small business and, collectively generate 25 or more jobs by allocating $37,500 of CDBG
funds to the Green River Community College's Small Business Assistance Center.
• Create economic opportunities by providing the availability and access to train approximately
15 very -low income Auburn residents so that at least half of them can find and sustain a job
by allocating $10,000 of CDBG funds to the Multi -Service Center Employment Program.
Neighborhood Revitalization:
• Sustain a suitable living environment in a predominantly low income neighborhood that has
been designated as a "local investment area" by allocating $100,000 to the City of Auburn's
Department of Public for installation of new public infrastructure, such a street lights,
7
Preliminary Draft
October 31, 2006
sidewalks, traffic calming and other CDBG eligible infrastructure improvements so as to
stabilize the neighborhood by decreasing the turnover of neighborhood residents as measured
by the mobility rate at neighborhood schools.
CDBG Funds
Proposed CDBG Disbursements
2007
Public Services
$409,760
-- Community Health Centers: Dental Care
$20,000
— Community Health Centers: Medical Care
$31,464
-- Multi -Service Center Employment Program
$10,000
subtotal: Public Services
$61,464
Capital Funds
-- Affordable Housing
..... City of Auburn Housing Rep6ir;:P pgram
$150,000
Housing Repairs in Targeted
Neighborhoods
$73,084
— Economic Development
GRCC Small Business Assistance Center
$37,500
-- Neighborhood Revitalization
.....Terminal Park Jm,provements `
$100,000
subtotal Capital Funds
$360,584
Administration
-- Program Management
.... City of Auburn D.P.B.C.
$61,952
-- Planning Grants
.... Auburn'Police D"ept.: DV Protocols
$20,000
Subtotal: Administration
$81,952
Total CDBG Funds:
$504,000
Source of CDBG Funds:
FY2007
— 2007 Estimated Entitlement:
$409,760
-- Reallocation of Rental Conversion RLF
$94,240
Total Estimated CDBG Funds
$504,000
Preliminary Draft
General Funds
October 31, 2006
Child Abuse/Neglect Programs
FY2007
FY2008
...ACAP APPLE Parenting
$5,000
$5,000
...ACAP Childcare Subsidies
$25,000
$25,000
...AYR Street Outreach Team
$55,000
$55,000
... Birth to Three Development Center
$10,000
$10,000
... Auburn Bos & Girls Club
$30,000
$30,000
... CHS Family Resource Center
$25,000
$25,000
CHS Strengthening Families Program
$10,000,
$10,000
... Children's Therapy Center
$10-
$10,000
Community In School
$0
$2,000
subtotal:
$170,000
$172,000
DV & Sexual Assault
FY2007
FY2008
... Crisis Clinic 2-1-1 Line
$1,000
$1,000
... Crisis Clinic 24 Hr Line
$1,000
$1,000
... Crisis Clinic Teen Link
$1,000
$1,000
... DAWN
$9,000
$9,000
KSARC
$22,500
$22,500
... YWCA DV Services
$20,000
$20,000
... Jubilee Center: Latino Program
$2,500
$5,000
SMH Behaviot°al Responsibility Program
$7,500
$7,500
SMH: DV PROGRAM
$10,000
$10,000
... VCC Survivor Support/Therapy Program
$12,000
$12,000
... YVVGA,C.tildren DV Services
$5,000
$5,000
subtotal:
$91,500
$94,000
Health Care Programs
FY2007
FY2008
A brn Respite
$10,000
$10,000
Christ Q munit Free Clinic
$20,000
$20,000
Communi ;,Health £enters: Medical
$8,536
$8,536
... Griefworks
$10,000
$10,000
Senior Services Vol. Transportation
$5,000
$5,000
subtotal:
$53,536
$53,536
Preliminary Draft
General Funds
(Continued)
October 31, 2006
-- Poverty Reduction Programs
FY2007
FY2008
... Auburn Food Bank
$30,000
$30,000
... CCS Emergency Services
$10,000
$10,000
... Pregnancy Aid
$5,000
$5,000
... CCS CHORE Program
$1,500
$3,500
... HOME/ARISE
$15,000
$15,000
... MSC: Emer & Transitional Housing
$8,000
$8,000
... YWCA Emergency Housing
$3,780
$3,780
... YWCA Transitional Housing
$14,000
$14,000
... Congregate Meals
$4;500
$4,500
Meals on Wheels$7,000
7,000
Community Suppers
$5,000
"$ '"opo
subtotal: ,
$103,780
$105,80
Total General Fund Human Services
$410, 816
$425,316
16 Mol too
Total appropriations may not exceed actual revenues and no liability is to be incurred in excess of
appropriations. In the event that actual revenues: are different than the revenues estimated by the
CDBG budget, the following actions shall be taken;
(a) CDBG Public Service Pro ms: In the event the City receives a lesser amount of CDBG
funding than budgeted for public services,'then the reduction will be made as follows:
L Reduce or eliminate the appropriation to the Multi -Service Center's Employment
Program by $10,000 or the amount of the funding reduction, which ever amount
is less.
2. Reduce the appropriation to Community Health Centers Medical Care Program
by $31,473 or the remaining balance of the reduction, which ever amount is less.
(b) CDBG Capital -Funds Programs: In the event of a reduction in CDBG capital funds, the
amount of reduction will be prorated evenly among the funded project.
(c) Unspent CDBG Capital Grants: The funds appropriated to subrecipients for capital
improvements must be expended within the term of the subrecipient's CDBG grant
agreement. CDBG funds appropriated for capital improvements will be considered
abandoned, and the funds will be re -appropriated, if any of the following conditions exist:
(a) The term of the grant agreement expires and the subrecipient fails to request an
extension in accordance with the terms of the agreement.
(b) The subrecipient fails to submit a request for reimbursement or fails to submit an
activity report during the program year.
10
Preliminary Draft October 31, 2006
(c) The subrecipient fails to make the project "bid ready" within the first year after
the appropriation. "Bid ready" means that, at a minimum, the bid specifications
are drafted and the subrecipient is ready to solicit bids.
(d) General Fund Public Services:
1. Reduction of General Fund Revenues: In the event of a reduction in the general
fund appropriation for human services, the reductions will be applied in the
following order:
(a) Communities -In -School: the lesser of $2,000 or the amount of
the reduction.
(b) St. Matthew's Jubilee Center's Latino Pro
gram: the lesser of
$2,500 or the remaining amount of their dutstipn.
(c) CHORE Program: the lesser of $3,500 or the'remaining amount
of the reduction.
2
(d) Griefworks: the lesser or
reduction.
(e) If the above reductions r
general fund reduction,
reduction will be applied
remaining appropriations
Increase in Funding: In the event of
in appropriated amounts, if any, wil.
2008 in the reverse or<)er in which th4
after all reductions have"been restore
I
or the remaining amount of the
ss,thap the total amount of the
ie ;.remaining amount of the
y --,,prorated amount among the
iiidrease in 'funding, then previous reductions
'restored to the amounts recommended for
cove reductions were made. If funds remain
then the remaining funds will be distributed
by.__ the,_...__ Planning_. and.,__,_ Community
by the City Council.eve�nly-4W--a--prorated
The City of Auburn contimes to monitor compliance with the Fair Housing Act. Complaints are
referred to the Washington State Human Rights Commission for resolution. In 2005, the City
completed an Analysis of Impediments to Fair Housing Choice (AI) as required for CDBG
entitlement communities. The Fair Housing Consultant identified three impediments and made
three recommendations. The recommendations were:
• Expand current education and outreach efforts;
• Continue ongoing enforcement activities; and
• Target homeownership and lending marketing to African American and
Hispanic households.
11
Preliminary Draft
October 31, 2006
The City is in the process of implementing these recommendations. Information about Fair
Housing will be put on the City of Auburn's website and made available at City Hall. The
information will include links pertaining to where residents can file a complaint in the event of
alleged discrimination. Information will be available in English and Spanish. Summary data
regarding the number of fair housing complaints filed against landlords and realtors in Auburn
will be reported in the CAPER.
The City of Auburn continues to support public housing communities located within its city
limits. Many of the residents who receive the services provid dl,by the City's human service
grants live in public housing communities. Two grant recipit�is,, are located within public
housing communities. In addition, the City of Auburn's sHousi4g.Repair program serves
approximately 10 — 12 residents per year who live at Tall Cedars Mobile Home Park, which is
owned by the King County Housing Authority. Home pairs include new"',roofs, furnaces, hot
water tanks, wheelchair ramps and other repairs 0�6essary to keep the ho' Mo habitable. The
following summarizes the grants provided to specific'public housing communities.
Agency/Program
Public HousY � immunity
Amount
Auburn Boys & Girls Club
Firwood Circle
$30,000
Auburn Food Bank
$utndale
$30,000
Housing Repairs
Tall Cedars Mobile Hume Park
$50,000
Total: Public Housing Community Programs
$110,000
The City of Auburn will continue to provide funding to regional and local agencies that provide
assistance to homeless families. 14,.2007 the City will strive to maintain a continuum of care for
homeless families that includes emergency assistance, emergency shelters and transitional
housing. In addition, the City provides funds for the provision of medical care, childcare and
employment training to help prevent people from becoming homeless. The City of Auburn plans
to allocate approximately $40;180 of its General Funds to provide more than 4,000 bednights of
emergency shelter, and/or 'transitional housing to approximately 120 Auburn residents. The
following summarizes the grants awarded with the intent to reduce chronic homelessness:
Agency / Program
Award
Residents
Services
Provided
DAWN Confidential Shelter
$9,000
15
160 bednights
Multi -Service Center
$8,000
29
870 bednights
HOME/ARISE Emergency Shelter
$15,000
30
1,650 bednights
YWCA Emergency & Transitional Housing
$17,780
46
1,400 bednights
Total:
$49,780
120
4,080 bednights
12
Preliminary Draft October 31, 2006
DISTRIBUTIONGEOGRAPHIC
CDBG . funds spent on neighborhood revitalization and housing repairs for targeted
neighborhoods will occur within the Census Tract 306 and Census Tract 307. According to the
Census Bureau, these two census tracts are predominantly low income with median household
incomes less than 80% of the King County median household income. Public services funded
with CDBG funds and housing repairs in non -targeted neighborhoods will be offered to low
income or limited clientele residents citywide.
The City of Auburn will continue to implement U.S. Departme
Development (HUD) regulations to protect young childrenfrom 1
housing that is financially assisted by the federal government. The
housing built before 1978, the year lead-based paint was banned na
The following table summarizes actions required, by these regulations.
Housing and Urban
Sed paint hazards in
;ments apply only to
I i for consumer use.
Amount of Grant
<$5,000
$5;000-$25,000
> $25,000
General Approach
Do No Harm",
Identify'and control
Identify and abate
lead hazards
lead hazards
Notification
Pamphlet
Pamphlet & Notice of
Pamphlet & Notice of
Assessment
Hazard Reduction
Evaluation
Visual
'`t Testing
Risk Assessment
Repair surfaces
Abatement and
Reduction Strategy,
disturbed during
Interim Controls
Interim Controls
rehab work
M M
BARRIERS TO AFFORDABLF HOUSING
The City,of Auburn will"oritinue "to400k at policies that remove barriers to affordable housing.
The City,of Auburn's Como ensive Land Use includes several policies and objectives that will
guide the Citi toward achieving its affordable and fair housing goals. These policies include
maintaining'f �'Xibility in lar dt se to achieve a balanced mix of affordable housing opportunities.
The City will r+ntinue ,_-° pursue mixed use developments that are consistent with the
transportation oriented developments located in Auburn's downtown. The City will look for
opportunities with public and private agencies to implement policies and offer programs that help
alleviate physical and economic distress, conserve energy resources, improve the quality and
quantity of community services, and eliminate conditions that are detrimental to health, safety
and public welfare.
Over the past three years approximately 88% of the clients served by programs funded with
CDBG funds earned low to moderate incomes. The beneficiaries of programs funded in 2007
13
Preliminary Draft October 31, 2006
with CDBG funds are not expected to deviate from these past trends. The City of Auburn will
continue to distribute its funds for human services based on priority needs identified for people
with low -to -moderate incomes with a particular emphasis on people who live in poverty.
POLICIES AND CERTIFICATIONS
Agencies applying for CDBG funds are required to respond to general and program specific
polices in their applications. All projects are evaluated to determine if they are:
1. Eligible relative to federal guidelines;
2. Consistent with the program objectives and strategies,
3. Consistent with local, state and federal regulations;
4. Feasible within contract and timeline guidelines; and
5. Capable of developing and measuring outcomes.
These policies include, among others:
• Consistency with local codes and policies;
• Restrictions on the change of use of propdxty and buildings which were acquired or
improved with CDBG funds3-
• Minimization of displacement: and the provision of relocation assistance;
• Adherence to federal wage rates;
• Compliance with federal audit requirements; and
• Adherence to and enforcement of lead-based paint abatement regulations, fair
housing laws and affirmative action.
rds are m4bn pined and reviewed to determine and assure agency compliance with its
other appli4 ije regulations. Deficiencies in record keeping are documented and
istance to cor�t noted deficiencies is provided. The failure to comply with
Quirements ani Qulations could result in remedial actions and/or the termination
of funding.
The City conducts an internal audit to ensure that its records are complete and agencies are
complying with applicable rules and regulations. In addition, the City's records are subject to an
independent annual audit by the State Auditor. Both the City's internal audit and the State
Auditor test to determine the City's compliance with the following CDBG requirements:
■ Political Activity; ■ Federal Financial Reports;
■ Davis -Bacon and Related Acts; ■ Allowable Costs & Cost Principles;
■ Civil rights; ■ Drug -Free Workplace Act; and
■ Cash Management; ■ Various administrative
requirements.
14
MORE INFORMATION
For more information and/or to get on the City's mailing list for Consolidated Plan
updates and grant applications, please contact:
Bill Mandeville, Planner
Department of Planning, Building and Community
25 West Main Street, Auburn, WA 98501
Phone: 253-804-5029 email: bmandevi auburnwa.gov
ATTACHMENTS:
1. 2007 Community Development Block Grant i�ects
2. Notice of Public Comment Period
AUBURN* MORE THAN YOU IMAGINED
Preliminary Draft
Att
List of 20,
October 31, 2006
TABLE 3A
SUMMARY/STATEMENT OF SPECIFIC ANNUAL OBJECTI`JES
ACCESSIBILITY TO SUITABLE LIVING ENVIRONMENT
Obj.#
Outcome/Objective
Source
Performance
Year
Expected
Actual
Percent
of Funds
Indicator
#
#
Completed
BG0701
Create a suitable living by making the
CDBG
Number of persons
2007
235
availability of health care available to
receiving medical
low-income, uninsured Auburn residents.
General
service
BG0702
Create economic opportunities by
providing training to very -low income
Funds
Number of
participants who
2007
8
ACCESSIBILITY TO ECONOMIC OPPORTUNITIES
Obj.#
Outcome/Objective
Source
Performance
Year
Expected
Actual
Percent
of Funds
Indicator
#
#
Completed
BG0702
Create economic opportunities by
CDBG
Number of persons
2007
15
providing training to very -low income
in job -training
Auburn residents.
program
BG0702
Create economic opportunities by
providing training to very -low income
CDBG
Number of
participants who
2007
8
B0704
Maintain the affordability of decent
Auburn residents.
maintain
2007
5
housing owned by low-income
households
employment for
homeowners in targeted neighborhoods.
six months or
receiving
assistance.
longer.
BG0705
Create economic opportunities by
CDBG
Number of persons
2007
40
providing business training, classes and
assisted with
counseling to residents who are trying to
business
sustain or create a small business.
counseling
SUSTAINABILITY OF DECENT HOUSING
Obj.#
Outcome/Objective
Source
Performance
Year
Expected
Actual
Percent
of Funds
Indicator
#
#
Completed
BG0703
Maintain the affordability of decent
CDBG
Number of
2007
50
housing for very low-income Auburn
households
residents by providing repairs necessary to
receiving home
maintain suitable housing.
repair assistance
B0704
Maintain the affordability of decent
CDBG
Number of
2007
5
housing owned by low-income
households
homeowners in targeted neighborhoods.
receiving
assistance.
SUSTAINABILITY OF SUITABLE LIVING ENVIRONMENT
Obj.#
Outcome/Objective
Source
Performance
Year
Expected
Actual
Percent
of Funds
Indicator
#
#
Completed
B60706
Sustain a suitable living environment of
CDBG
Decrease in the
2007
650
predominantly low income neighborhood
turnover of
by installing new public infrastructure
residents measured
improvements.
by the mobility
rate at
neighborhood
schools.
TABLE 3B
ANNUAL HOUISNG COMPLETION GOALS
Annual Expected Resources Used During the Period
Number Comnleted I
Homeless households
Non -homeless households
Special needs households
Acquisition of existing units
Production of new units
Rehabilitation of existing units
Rental Assistances
Total Section 215 Affordable Rental
Acquisition of existing units
Production of new units
Rehabilitation of existing units 55 X
Homebuyer Assistance
Total Section 215 Affordable Owner
Acquisition of existing units
Production of new units
Rehabilitation of existing units
Homebuyer Assistance
Total Section 215 Affordable Housing
Annual Rental Housing
Annual Owner Housing
Total Annual Housing Goal 55 X
2007 Action Plan
Local ID:
Applicant's Name:
Priority Need:
Project Title:
Project Description:
Location:
Table X
List of CDBG Projects
BG0701
Community Health Centers of King County
HIGH
Primary Medical / Dental Care
Create a suitable living envi
care available to 235 or mor,
allocating $51,464 of CDSW
Community Health Centers o:
Auburn.
126 Auburn Avenue, Auburn,
Project Information
Project ID TBD
Objective Number 01: People
HUD Matrix Code 05M
CDBG Citation, 570.201(e)
Type of Recipient
LMC,-
National iliective44
570.208(a)(2)
Start Date
0,1/01/2007
End Date
12/31/2007
Indicators
Clients
Annual Units
235
nment by makingtlii
low-income, uninsure
funds and $8,536 of
King County for the o
Vashington
1 of 8
lity of health
. residents by
Funds to the
if its clinic in
Funding
CDBG
$51,464
ESG
HOME
HOPWA
subtotal Formula
$51,464
Prior Year Funds
Assisted Housing
PHA
Other Funding
8,536
Total:
$60,000
The primary purpose of the project is to help ❑ prevent Homeless ❑ Persons with HIV/AIDS ❑Persons with Disabilities ❑ Public Housing Needs
2007 Action Plan
Local ID:
Applicant's Name:
Priority Need:
Project Title:
Project Description:
Location:
Table X
List of CDBG Projects
BG0702
South King County Multi -Service Center
HIGH
Employment Training Program
Create economic opportunities
very -low income Auburn reside
sustain a job.
1200 S 336th Street, Federal
Project Information
Project ID TBD
Objective Number
HUD Matrix Code
CDBG Citation
Type of Recipient
National Obiective
o Carr nate
End Date
Indicators
Annual Units
01: P
2of8
y4providing trairting to approximately 15
s so that at least half ofthem can find and
Washington
Funding
CDBG
$10,000
ESG
HOME
HOPWA
subtotal Formula
$10,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total:
$10,000
The primary purpose of the project is to help 0 prevent Homeless 0 Persons with HIV/AIDS ❑Persons with Disabilities ❑ Public Housing Needs
2007 Action Plan
Local ID:
Applicant's Name:
Priority Need:
Project Title:
Project Description:
Location:
3of8
Table 3C
List of CDBG Projects
BG0703
City of Auburn Dept. of Planning Building and Communes
HIGH
Housing Repair Program
Maintain the affordability of decent, housing for very; low-income Auburn
residents by providing repair tircessary to maintain suitable housing for 50
Auburn homeowners, incl4ng 40 home -owners who z;are senior citizens
and 10 homeowners who leek safe access in or out of their homes due to
physical disabilities or impairil>ant.
Citywide
Project Information
Project ID TBD
Objective Number
HUD Matrix Code
CDBG Citatiorit..
Type of Recipient
National'*pctive
Start Date
End Date
Indicators
Annual Units
10: Hou
1
571
.2
Funding
;
$150,000
ESG
"HOME
HOPWA
subtotal Formula
$150,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total:
F $150,000
CDBG
Units
�>=,u.zuzs(a)(j)
01-101/2007
12/31/2007
Housing Units
50
The primary purpose of the project is to help 0 prevent Homeless ❑ Persons with HIV/AIDS ❑Persons with Disabilities ❑ Public Housing Needs
2007 Action Plan 4 of 8
Table X
List of CDBG Projects
Local ID: BG0704
Applicant's Name: City of Auburn Dept. of Planning Building and Communes
Priority Need: HIGH
Project Title: Neighborhood Home Improvements & Beautification
Project Description: Maintain the affordability of -decent , housing for low-income Auburn
residents in targeted neighborhoods by creating a program to improve the
homes of five or more low-income homeowners from ;;a condition of
substandard housing into a condition that meets locall codes. Targeted
neighborhoods will meet the chit€ria of "local investment areas" as defined
in the City of Auburn's Consolidated Plan for Years 2005-2008.
Location: Targeted neighboifibods will meet the criteria of "local investment areas" as
defined in the City, of Auburn's Consolidated Plan for Years 2005-2008.
Project
Project ID
TBD;
Objective Number
1.0� Housi�s�inits
HUD Matrix ,Code
lA
CDBG Citation
570.202 .
Type of Recipient
LMH
National Objective
579.208(a)(3)
Start Date
01/01/2007
End Date
12/31/2007
Indicators
Housing Units
Annual Units
5
Funding
CDBG
$73,084
ESG
HOME
HOPWA
subtotal Formula
$73,084
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total:
$73,084
The primary purpose of the project is to help ❑ prevent Homeless 0 Persons with HIV/AIDS E] Persons with Disabilities ❑ Public Housing Needs
2007 Action Plan
Table 3C
List of CDBG Projects
Local ID: BG0705
Applicant's Name: Green River Community College
Priority Need: HIGH
Project Title: Small Business Assistance Center
Project Description: Create economic opportunities by,providing the availability and access to
counseling and training for approximately 40 Auburtr i&, idents who are
either trying to sustain or create a small business and colleet�ively generate
25 or more jobs.
Location: 108 South Division Street, Auburn, .Washington
Project Information
CDBG
Project ID TBD
ESG
Objective Number Ott People
HOME
HUD Matrix Code 18C
HOPWA
CDBG Citation 570.;.01(o)
subtotal Formula
Type of Recipient `LMC
Prior Year Funds
National; Objective 570.208(a)(2)(iii)
Assisted Housing
Start Date fII/01/2007
PHA
End Date 1,2/31/2007
Other Funding
Indicators Clients
Total:
Annual Units 40
Funding
CDBG
$37,500
ESG
HOME
HOPWA
subtotal Formula
$37,500
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total:
$37,500
The primary purpose of the project is to help ❑ prevent Homeless ❑ Persons with HIV/AIDS (-)Persons with Disabilities ❑ Public Housing Needs
5of8
2007 Action Plan
Local ID:
Applicant's Name:
Priority Need:
Project Title:
Project Description:
Location:
Table 3C
List of CDBG Projects
BG0706
City of Auburn Dept. of Public Works
HIGH
Neighborhood Improvements
Sustain a suitable living environ -tent of a predominantly low income
neighborhood by installing new pullic, infrastructure such as: street lights,
sidewalks, traffic calming aodl'other CDBG eligible infrastructure
improvements so as to stabilize the neiborhood by decreasing the
turnover of neighborhood resitdnts as measured by the mobility rate at
Project Information
Project ID TBD
Objective Number 01: People
HUD Matrix Cady 03
CDBG Citation 570.201(c)
Type of 12ecipient
LMA
National Objective
570.208(a)(1)
Start Date
01/01/2007
End Date
12/31/2010
Indicators
People
Annual Units
650
6of8
areas" in the Consolidated
Funding
CDBG
$100,000
ESG
HOME
HOPWA
subtotal Formula
$100,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total:
$100,000
The primary purpose of the project is to help ❑ prevent Homeless ❑ Persons with HIV/AIDS ❑Persons with Disabilities ❑ Public Housing Needs
2007 Action Plan
Local ID:
Applicant's Name:
Priority Need:
Table 3C
List of CDBG Projects
BG0707
City of Auburn Police Department
HIGH
Project Title: Protocols for the Collaboration of DV Sem�?Tovider:
Project Description: Create a suitable living environtnent by providirii4..p
Auburn Police Department to develop the integrated'
that is necessary for the agencies funded by the
efficiently and collaboratively serve approximately 600
violence and sexual assault without the dulPlication of se
Location: 340 East Main Street, Auburn, Washington
Project Information
Project ID TBD
Objective Number
HUD Matrix Code 20
CDBG Citation` 570.205(5)
7of8
grant to the
of services
Auburn to
of domestic
Funding
CDBG
$20,000
ESG
HOME
HOPWA
subtotal Formula
$20,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total:
$20,000
The primary purpose of the project is to help ❑ prevent Homeless ❑ Persons with HlV/AIDS ❑Persons with Disabilities ❑ Public Housing Needs
2007 Action Plan
Local ID:
Applicant's Name:
Priority Need:
Project Title:
Project Description:
Location:
Table 3C
List of CDBG Projects
City of Auburn Dept. of Planning, Building and Communes
HIGH
Program Management and Administration
General program planning and administration.
25 West Main Street, Auburn
,,Washington
Project Information
Project ID
TBD
Objective Number
HUD Matrix Code
21A
CDBG Citation
570.206
Type of Recipient
$61,952
National Objective
Start Date
01/01/200-7
End Date
12/31/2007
Indicators
Annual Units
$61,952
Funding
CDBG
$61,952
ESG.
HOME
HOPWA
subtotal Formula
$61,952
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total:
$61,952
The primary purpose of the project is to help ❑ prevent Homeless ❑ Persons with HIV/AIDS ❑Persons with Disabilities ❑ Public Housing Needs
8of8
Preliminary Draft
Attachment #2
Notice of Public Co
October 31, 2006
City of Auburn Department of Planning, Building
and Community
25 West Main Street, Auburn, Washington 98001 Phone: 253-931-3090
Contact: Bill Mandeville, Planner
Phone: 253-804-5029 Email: bmandeville@auburnwa.gov
FOR IMMEDIATE RELEASE: September 14, 2006
PUBLIC NOTICE
Notice Of Public Hearing and of 30 -Day Comment Period
Proposed 2007 Community Development Block Grant Projects
NOTICE IS HEREBY GIVEN that the Auburn City Council will hold a public hearing; at 7:30
p.m. on October 2, 2006, in the Council Chambers at City Hall, located at 25 West Main Street, in
downtown Auburn about the proposed 2007 Annual Action Plan for Community Development
Block Grant (CDBG) projects.
The.PY2007 Annual Action Plan outlines proposed expenditures to implement the third year of
its four-year plan Consolidated Plan. It identifies federal and local funds expected to be
available, indicates the activities on which they will be spent, and sets goals for the number and
type of services expected to be provided.
The preparation of an annual action plan is required by the U.S. Department of Housing and
Urban Development (HUD) in order for the City to receive federal funds under the Community
Development Block Grant (CDBG) program.
The City of Auburn anticipates that in 2007 approximately $504,000 of CDBG funds will be
available for projects that are consistent with federal regulations and the objectives and policies of
the Auburn Consolidated Housing and Community Development Plan for 2005-2008. The
sources of these funds include a 2007 CDBG entitlement of $409,760 and the re -appropriation of
approximately $94,240 of CDBG funds from prior years.
The PY2007 Annual Action Plan recommends allocating CDBG funds to the following projects:
■ $51,464 to Community Health Centers of King County (105 A Street N.W., Auburn, WA) for
primary medical and dental care to low-income, uninsured Auburn residents.
■ $10,000 to the South King County Multi -Service Center (1200 S 336th Street, Federal Way,
WA) to provide employment training to low income residents.
• $150,000 to the City of Auburn's Housing Repair Program to provide housing repairs for
low-income owner -occupied homes.
■ $73,084 to the City of Auburn's Housing Repair Program to create a program that will
improve substandard housing in targeted neighborhoods.
■ $37,500 to Green River Community College for the Small Business Assistance Center (I 10
2nd Street SW, Suite 135, Auburn, WA) to help entrepreneurs start and sustain businesses.
$100,000 to the City of Auburn's Department of Public Works for the installation of new,
public infrastructure such as street lights, sidewalks, traffic calming and other CDBG eligible
improvements in targeted neighborhoods.
$20,000 to the City of Auburn's Police Department to hire a consultant to develop a plan, and
the corresponding administrative apparatus necessary to implement it, for the collaborative
and integrated delivery of services among agencies funded by the City of Auburn to provide
assistance to victims of domestic violence and sexual assault.
$61,952 to the City of Auburn's Department of Planning, Building and Community to
manage and administer the CDBG program.
NOTICE IS HEREBY GIVEN that the City of Auburn's PY2007 Annual Action Plan is
available for a 30 -day public review and comment period.
Oral comments may be offered at the public hearing on October 2, 2006. Written comments
regarding the 2007 Annual Action Plan may be submitted to:
Bill Mandeville, Planner
Dept of Planning, Building and Community
25 W Main Street
Auburn, WA 98001
The deadline for the consideration of written comments is October 20 2006. Written comments
and comments from the public hearing will be addressed in the final draft of the 2007 Action
Plan. The City Council is tentatively scheduled to adopt the PY2007 Annual Action Plan at their
regular meeting on November 6, 2006.
Copies of the Plan are available at the City of Auburn's Department of Planning, Building and
Community, located on the second floor of Auburn's City Hall, 25 West Main Street, in
downtown Auburn between the hours of 8:00 a.m. and 5:00 p.m. Copies of the Plan are also
available at the City of Auburn's Senior Center, which is located at 808 9th Street S.E..
Written requests for a copy of PY2007 Annual Action Plan may be mailed to the Department of
Planning, Building and Community, 25 West Main Street, Auburn, WA 98001. A cop), of the
Plan will be provided through the mail within five (5) working days upon request.
This notice is available in alternate formats for individuals with disabilities upon request.. The
Auburn City Hall is wheelchair accessible. Reasonable accommodations at the public hearing
such as sign language interpretation or alternate formats for printed material are available; for
individuals with disabilities with a minimum of 7 days advance notice.
For more information or to request a copy of the Plan, please contact Bill Mandeville at 253-804-
5029 or email bmandeville@auburnwa.gov. Email is preferred.
Preliminary Draft
Attachment #3
Comments from the Public
October 31, 2006
CITY OF
WASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING SUMMARY
October 2, 2006 7:30 PM
A. Flag Salute
Mayor Lewis called the meeting to order at 7:30 p.m. and led those
in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Roger Thordarson, and Lynn Norman.
Staff members present included: Public Safety Chief Jim Kelly;
City Attorney Daniel B. Heid; Finance Director Shelley Coleman;
Information Services Director Lorrie Rempher; Public Works
Director Dennis Dowdy; Interim Planning Director David Osaki;
Development Services Coordinator Steven Pilcher; Human
Resources and Risk Management Director Brenda Heineman;
Parks, Art and Recreation Director Daryl Faber; Planner Bill
Mandeville, Interim Deputy Fire Chief Mike Gerber,
Intergovernmental Services Coordinator Carolyn Robertson, and
City Clerk Danielle Daskam.
C. Announcements and Appointments
Announcements
a) Proclamation — "National Arts and Humanities
Month"
Mayor Lewis declared the month of October as
"National Arts and Humanities Month" in the City of
Auburn.
b) Proclamation — "Energy Star — Change a Light
Day"
Page 1
City of Auburn Council Meetina Summary October 2.2006
Mayor Lewis declared October 4, 2006 as "E-nergy
Star -Change a tight Day" in the City of Auburn.
2. Appointments
There were no appointments for Council consideration.
D. Agenda Modifications
Agenda modifications included the addition of Addendum 1 to
Emergency Public Works Project CP0640 to the Consent Agenda
and a revised Resolution No. 4104.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Consolidated Plan
03.4.1.7
City Council to conduct a public hearing on amendments to
the City of Auburn Consolidated Plan for Housing and
Community Development and 2007 Community
Development Block Grant Action Plan
Planner Bill Mandeville presented the staff report f'or the
2007 Action Plan. Preparation of the annual action plan is
required by the U.S. Department of Housing and Urban
Development in order for the City to receive Community
Development Block Grant (CDBG) funds. The 2007 Action
Plan outlines proposed expenditures to implement the third
year of the City's four-year Consolidated Plan.
The City of Auburn anticipates a 2007 CDBG entitlement of
$409,000 and the re -appropriation of approximately $94,240
in CDBG funds from prior years. In 2007, the CDBG funds
will be combined with approximately $418,000 from the
General Fund to create a total human services budget of
approximately $922,800.
Mr. Mandeville advised that the deadline for receiving written
comments on the Plan is October 20"', Staff will take into
consideration the oral and written comments offered during
the public comment period when the final revisions of the
Plan are prepared. The Planning and Community
Development Committee will consider the final revision on
October 23, 2006. A resolution to adopt the Plan is
Page 2
City of Auburn Council Meetinc Summary October 2.2044
scheduled to go before the City Council on November 6,
2006.
Councilmember Peloza inquired regarding the City's
Housing Repair Program that serves residents of the Tall
Cedars Mobile Home Park, which is owned by the, King
County Housing Authority. Planner Mandeville explained
that the park is owned by the Housing Authority; however,
the Housing Repair Program provides home repairs for the
residents.
Mayor Lewis opened the public hearing at 7:40 p.m.
Robin Corak, Education and Employment Program Director,
Multi -Service Center, 1200 South 336`h Street, Federal Way
Ms. Corak spoke on behalf of the Multi -Service Center. She
thanked Mayor Lewis and Councilmembers for the City's
support of the Multi -Service Center employment services.
Last year the Multi -Service Center served over 2,800 Auburn
residents with a variety of services.
Councilmember Wagner inquired whether the Multi -Service
Center employment services program tracks clients as far as
retention of employment. Ms. Corak explained that there is
no capacity for tracking some of the programs; however staff
will informally track the results for as long as is feasible, and
for some contracts as long as six months.
Mary Ellen Stone, King County Sexual Assault Resource
Center (KCSARC), 200 Mill Street, Renton
Ms. Stone thanked Mayor Lewis and Council for their
support of KCSARC. Ms. Stone expressed concern with
KCSARC's funding allocation for 2007, which represents a
fifteen percent reduction in the previous year's funding. Last
year KCSARC served 208 Auburn residents who were
victims of sexual assault. Ms. Stone urged the Council to
reconsider the 2007 funding allocation for KCSARC.
Linda Rasmussen, Regional Director for YWCA, 1010 South
2"d Street, Renton
Ms. Rasmussen distributed a handout to the City Council.
Ms. Rasmussen thanked Mayor Lewis and the City Council
for their support of the YWCA and human services funding.
Ms. Rasmussen commented on the proposal for establishing
Page 3
City of Auburn Council Meetinc Summary October 2.2006
a protocol for domestic violence/sexual assault agencies to
collaborate. Ms. Rasmussen acknowledged the benefits of
collaboration, but expressed concern with the cost of
collaborating with other agencies. She also questioned the
means for establishing a baseline for goal levels. Ms.
Rasmussen briefly reviewed her handout containing the
YWCA's 2006 and 2007 domestic violence program budget.
She expressed concern with the Plan's recommendation for
an $8,000 reduction in funding for the YWCA in 2007. She
urged the Council to reconsider the allocation.
Fred McHugh, 3389 Wynolda Drive, Enumclaw
Mr. McHugh spoke on behalf of Christ Community Free
Clinic, a medical mission providing free care and referral
service to the uninsured in the Auburn community. He
thanked Mayor Lewis and the City Council for their
consideration in providing human services funding for his
organization.
There being no further comments, Mayor Lewis closed the
hearing at 7:53 p.m.
B. Closed Record Hearings
1. Application No. VAR06-0004
A3.23.1,
City Council to consider an appeal filed by Larry Greidanus
on the Hearing Examiner's decision to deny Larry and
Maxine Greidanus's application for variance to install a
permanent patio cover over an existing patio located on the
south side of their house located at 1909 N Court SE.
Development Services Coordinator Steven Pilcher
presented the staff report for the closed record hearing. Mr.
Pilcher noted that staff had recommended approval of the
variance application to the Hearing Examiner. The Hearing
Examiner did not agree with the staff recommendation and
denied the variance. The applicant, Larry Greidanus, filed
an appeal of the Hearing Examiner's decision.
The subject property is located at 1909 N Court SE in a cul-
de-sac. The existing home includes a patio constructed on
the south side of the property. The City of Auburn Building
Division discovered that a patio cover was being erected by
Page 4
Preliminary Draft
Attachment #4
October 31, 2006
Preliminary Draft
Attachment #6
October 31, 2006
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which
means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting that analysis and actions in this regard. .
Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential
antidisplacement and relocation assistance plan required under section 104(d) of the Housing and
Community Development Act of 1974, as amended, in connection with any activity assisted with funding
under the CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug-free workplace by:
Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition;
Establishing an ongoing drug-free awareness program to inform employees about —
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
(d) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the
Federal agency has designated a central point for the receipt of such notices. Notice shall include
the identification number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted:
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief:
No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
2. If'any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
Authority of Jurisdiction — The consolidated plan is authorized under State and local law (as
applicable) and the jurisdiction possesses the legal authority to carry out the programs for which I t is
seeking funding, in accordance with applicable HUD regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and
HOPWA funds are consistent with the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and
implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
Title
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation — It is in full compliance and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plat[ identifies
community development and housing needs and specifies both short-term and long-term community
development objectives that provide decent housing, expand economic opportunities primarily for
persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability
Strategy) that has been approved by HUD.
Use of Funds — It has complied with the following criteria:
Maximum Feasible Priority. With respect to activities expected to be assisted with C.DBG
funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to
activities which benefit low and moderate income families or aid in the prevention or elimination
of slums or blight. The Action Plan may also include activities which the grantee certifies are
designed to meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the community,
and other financial resources are not available);
Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans
during program year(s) , (a period specified by the grantee consisting of one, two,
or three specific consecutive program years), shall principally benefit persons of low and
moderate income in a manner that ensures that at least 70 percent of the amount is expended for
activities that benefit such persons during the designated period;
Special Assessments. It will not attempt to recover any capital costs of public improvements
assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount
against properties owned and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the
capital costs of public improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the property with respect to the
public improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with
CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvements financed from other revenue
sources. In this case, an assessment or charge may be made against the property with respect to
the public improvements financed by a source other than CDBG funds. Also, in the case of
properties owned and occupied by moderate -income (not low-income) families, an assessment or
charge may be made against the property for public improvements financed by a source other
than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
Excessive Force — It has adopted and is enforcing:
A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or
exit from a facility or location which is the subject of such non-violent civil rights demonstrations
within its jurisdiction;
Compliance With Anti -discrimination laws -- The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC
3601-3619), and implementing regulations.
Lead -Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24
CFR Part 35, subparts A, B, J, K and R;
Compliance with Laws — It will comply with applicable laws.
Signature/Authorized Official Date
Title
OPTIONAL CERTIFICATION
CDBG
Submit the following certification only when one or more of the activities in the action plan are designed
to meet other community development needs having a particular urgency as specified in 24 CF'R
570.208(c):
The grantee hereby certifies that the Annual Plan includes one or more specifically identified
CDBG-assisted activities which are designed to meet other community development needs having
a particular urgency because existing conditions pose a serious and immediate threat to the health
or welfare of the community and other financial resources are not available to meet such needs.
Signature/Authorized Official Date
Title
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite; for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
B. Drug -Free Workplace Certification
By signing and/or submitting this application or grant agreement, the
grantee is providing the certification.
2. The certification is a material representation of fact upon which reliance is placed
when the agency awards the grant. If it is later determined that the grantee
knowingly rendered a false certification, or otherwise violates the requirements
of the Drug -Free Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action authorized under the Dnig-
Free Workplace Act.
Workplaces under grants, for grantees other than individuals, need not be
identified on the certification. If known, they may be identified in the
grant application. If the grantee does not identify the workplaces at the
time of application, or upon award, if there is no application, the grantee
must keep the identity of the workplace(s) on file in its office and make
the information available for Federal inspection. Failure to identify all
known workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
4. Workplace identifications must include the actual address of buildings
(or parts of buildings) or other sites where work under the grant takes
place. Categorical descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert
halls or radio stations).
5. If the workplace identified to the agency changes during the performance
of the grant, the grantee shall inform the agency of the change(s), if it
previously identified the workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check _ if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR part 24, subpart F.
7. Definitions of terms in the Nonprocurement Suspension and Debarment
common rule and Drug -Free Workplace common rule apply to this
certification. Grantees' attention is called, in particular, to the following
definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo
contendere) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal or
State criminal drug statutes;
"Criminal drug statute" means a Federal or non -Federal criminal statute
involving the manufacture, distribution, dispensing, use, or possession of
any controlled substance;
"Employee" means the employee of a grantee directly engaged in the performance of
work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge"
employees unless their impact or involvement is insignificant to the performance of the
grant; and (iii) temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's payroll. This
definition does not include workers not on the payroll of the grantee (e.g., volunteers,
even if used to meet a matching requirement; consultants or independent contractors not
on the grantee's payroll; or employees of subrecipients or subcontractors in covered
workplaces).