HomeMy WebLinkAboutITEM VIII-B-3CITY OF T TT ~T*
AUB V I~.l~l AGENDA BILL APPROVAL FORM
WASH 1 NGTON
Agenda Subject: Date:
Resolution No. 4137 Januar 3, 2007
Department: Attachments: Budget Impact:
Public Works Resolution No. 4137 $ 0
Administrative Recommendation:
Cit Council adopt Resolution No. 4137.
Background Summary:
On December 30, 2006, Maintenance and Operations staff responded to an emergency call from the Fire
Department about a fire hydrant at 3~d and 'B' Streets NE. The fire hydrant had been struck by an errant
vehicle, causing a 20' sink hole. Upon investigation by City staff, it was determined that the impact upon
the hydrant had broken the underlying water main. The excessive force of the water from the broken
water main and fire hydrant pipe had washed out the subgrade beneath the sidewalk and roadway,
causing the sink hole and exposing a utility gas main and power conduit.
Upon assessment of the required repairs and impact to pedestrians and drivers, the Public Works
Director determined that the situation demanded an immediate response and that the required work was
outside the scope and capabilities of in-house forces.
Upon notification of the Mayor, an emergency condition was determined to exist and VLS Construction,
Inc., was called out to make repairs. The contractor was called upon to perform the work in accordance
with RCW 39.04.280(1)(c), which allows for waiver of competitive bidding requirements in emergency
situations, and Auburn City Code 13.10.050, which authorizes the Mayor to enter into emergency
contracts.
The scope of work includes removal of the broken concrete sidewalk panels, repair of the water main,
replacement of the fire hydrant and pipe, replacement of the subgrade, backfilling, replacement of the
concrete sidewalk, and repair of the roadway and lawn. Costs are estimated to be approximately
$15,000. The Water Utility has $1,000,000 budgeted in 2007 for the Annual Repair & Replacement
Program. This work will be paid from that project budget and restitution from the driver will be sought.
W0116-5
04.11.1
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building O M&0
^ Airport ^ Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ^ Municipal Serv. ^ Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ®Public Works ®Legal ^ Police
^ Planning Comm. ^ Other ®Public Works ^ Human Resources
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _/_/_
Referred to Until _/_/_
Tabled Until _/_/_
Councilmember: Wa ner Staff: Dowd
Meetin Date: Januar 16, 2006 Item Number: VI11.6.3
~,~(,~$UjZ~ ~ MC.7RE THAN YC~U IMAGINED
RESOLUTION N0.41 3 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, RATIFYING AN EMERGENCY
DECLARATION WITH RESPECT TO THE REPAIR OF A WATER
MAIN AT 3RD AND `B' STREETS NE, IN AUBURN, WASHINGTON
WHEREAS, on or about December 30, 2006, a fire hydrant located at 3~d and 'B'
Streets NE, within the City of Auburn, was hit by an errant driver; and
WHEREAS, the impact to the fire hydrant broke the water main below ground;
and
WHEREAS, the excessive force of the water from the water main and broken fire
hydrant pipe washed out the subgrade beneath the sidewalk and roadway; and
WHEREAS, the depth of the washed out area is not known; and
WHEREAS, the washed out area contains a utility gas main and power conduit;
anal
WHEREAS, a delay in repairing the water main would cause further damage to
the sidewalk and roadway, and possible further exposure of the gas main and power
conduit; potentially increasing the cost to the City for repair; and
WHEREAS, the exposed utilities and damaged sidewalk and roadway pose a
danger to pedestrians and drivers; and
WHEREAS, the City has a responsibility to provide safe roadways and sidewalks
for its citizens; and
WHEREAS, pursuant to the authority of Section 3.10.050 of the Auburn City
Code, the Mayor determined and declared that an emergency existed so as to justify
the emergency contracting procedures without formal bidding.
Resolution No. 4137
January 3, 2007
Page 1
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the City Council ratifies the Mayor's determination and
declaration that an emergency exists in this case, and finds the need for the City to
enter into a contract for the repair of a water main, sidewalk, and roadway at 3~d and 'B'
Streets NE, without going through typical bidding procedures in an emergency that
relieves the City of the requirement to engage in a more lengthy competitive bidding
process for this equipment.
Section 2. That the Mayor or his designee is authorized to negotiate and enter
into a contract with VLS Construction, Inc., to address the needed repairs at 3`d and `B'
Streets NE.
Section 3. This resolution shall be in full force and effect upon passage and
signatures hereon.
DATED AND SIGNED this day of , 2007.
CITY OF AUBURN
Peter B. Lewis,
Mayor
ATTEST:
Danielle E. Daskam,
City Clerk
Resolution No. 4137
January 3, 2007
Page 2
APPR¢VED
Daniel B. Heid
City Attorney
Resolution No. 4137
January 3, 2007
Page 3