HomeMy WebLinkAboutITEM VIII-B-8eCITY OF T ~
1~lUBUI~IV AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject Lease of Golf Carts for Auburn Golf Course Date: January 4, 2007
Department: Parks, Arts and Attachments: Resolution 4142 Budget Impact:
Recreation
Administrative Recommendation:
Cit Council adopt Resolution 4142.
Background Summary:
The Auburn Golf Course provides golf cars to many of our customers for a fee. On average, over 25% of
our golfers choose to rent a cart. It is estimated that cart rental fees will generate in excess of $150,000
per 12-month period. As the City of Auburn will be assuming all aspects of golf operations this year, it is
necessary to enter into a lease agreement for the use of Electric Golf Carts, which will be stored under
our new facility. It is recommended that the City of Auburn enter into a lease agreement with Thermo
King Northwest for our carts.
We have done extensive research on golf carts, including interviewing area Golf Course Superintendents,
testing the carts at our golf course as well as visiting the local trade exposition in an effort to compare
products. (Copies of comparisons are attached.) We have sought to enter into an agreement for carts
that would meet the following criteria:
48-Volt Electric Motor with four 12-volt batteries
Tinted windshields
Club Protectors
Brake and throttle pedals protected by the Debris Shield protection system
Surlyn reflections molded in color body
360-degree bumper protection
Ladder-style aluminum box frame that's strong and lightweight
4-Year Warranty
Canopy drainage system with built-in drain spouts
Ergo composite seats with lumbar support
Dash storage over 1700 cubic inches
"A: plate independent front suspension with better turning radius
R-0116-3 04.4.7
Reviewed by Council & Committees: Reviewed by Departments 8~ Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ®Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ®Municipal Serv. ^Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ^Public Works ^ Legal ^ Police
^ Planning Comm. ^ Other ^Public Works ^ Human Resources
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _/_/_
Referred to Until _/_/_
Tabled Until _/_/_
Councilmember: Norman Staff: Faber
Meetin Date: Januar 16, 2007 Item Number: VIII.B.8
A~$~~~ MC71ZE THAN YC7U [MAC,INED
Agenda Subject Lease of Golf Carts for Auburn Golf Course Date: January 4, 2007
__
The Parks, Arts and Recreation Department received three quotes for a proposed four-year lease of up to
54 golf carts. Staff reviewed the three quotes from vendors and compared the product specifications and
performance. The golf carts were: EZ Go, Yamaha, Club Car DS, and the Club Car Precedent. Thermo
King Northwest in Kent carries the Club Car Precedent..
After comparing the specifications, Staff request permission to enter into a lease agreement with Thermo
King Northwest for the carts. The golf cart leasing expenditure and revenue is currently budgeted in the
2007-2008 Golf Course budgets. The Department anticipates placing the lease order in March in order to
receive the new carts prior to our anticipated opening in August. Attached is the comparison information
related to the golf carts.
(2 attachments: Comparisons between carts; and Lease Option Financial Breakdown)
Page 2 of 2
RESOLUTION N0.4 1 4 2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO INITIATE A
LEASE AGREEMENT WITH THERMO KING
NORTHWEST FOR GOLF CARTS FOR THE
AUBURN GOLF COURSE
WHEREAS, the City of Auburn will be assuming all aspects of the
operations of the Auburn Golf Course on approximately January 21, 2007; and
WHEREAS, it is known that an average of twenty-five percent (25%) of
golfers rent carts, the City of Auburn will provide golf course participants with
the option of renting carts as a good business practice; and
WHEREAS, the rental of .this equipment will generate a revenue
estimated to be in excess of $150,000 in a 12-month period; and
WHEREAS, after considerable research, it is deemed best to lease this
equipment; and
WHEREAS, the research shows that the product and price offered by
Thermo King Northwest is superior and best suited for the Auburn Golf Course
and its operation,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES as follows:
Section 1. The Mayor and City Clerk of the City of Auburn are
herewith authorized to enter into a lease agreement with Thermo King
----------------------
Resolution No. 4142
January 5, 2007
Page 1 of 2
Northwest of .Kent, Washington for the lease of the Club Car Precedent golf
carts, not to exceed fifty-four (54) in number.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
DATED this day of January, 2007.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APP VE TO FORM:
Daniel B. id,
City Attorney
------------------------
Resolution No. 4142
January 5, 2007
Page 2 of 2
Comparison Discoveries between Yamaha and Club Car (Precedent) as noted
by 6 golfers on December 6t~', who used each cart for 6 holes. The Clubcar
DS was also tested but was an earlier model.
Features Yamaha Club Car Precedent
Sus ension Noticeabl Ti hter
uietness Noticeabl uieter
Brakes Better: when applying brakes on
down hill slopes it does not spin
out as much; the self braking was
more impressive on steeper
slopes
Riding Quality Smoother Ride; may be due to
difference in tires
Comfort More Leg room; more
comfortable for larger people;
drink holder in a better lace
Bum er Skirt Doesn't have Feature Standard
Cost Difference $1 more er month
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