HomeMy WebLinkAbout02-05-2007 ITEM VIII-B-6CITY OF
AGENDA BILL APPROVAL FORM
A-w-
ASHINGTON
Agenda Subject: Date:
Resolution No. 4150 January 24, 2007
Department: Attachments: Budget Impact:
Finance Resolution No. 4150, Exhibit "A"
Administrative Recommendation:
City Council adopt Resolution No. 4150.
Background Summary:
Resolution No. 4150 formally accepts grant funds in the amount of Three Thousand Eight Hundred
Seventeen Dollars ($3,817) from the State of Washington, Department of Transportation Aviation Division
to be used for the purchase and installation of wind cones and for the installation of airport safety signs at
the Auburn Municipal Airport.
N0205-1
F5.2.15, 04.4.9
Reviewed by Council &
❑ Arts Commission
❑ Airport
❑ Hearing Examiner
❑ Human Services
❑ Park Board
❑ Planning Comm.
Action:
Committee Approval:
Council Approval:
Referred to
Tabled
Councilmember:
Meetina Date: Fe
COUNCIL COMMITTEES:
® Finance
® Municipal Serv.
❑ Planning & CD
❑Public Works
❑ Other
Reviewed by Departme
❑ Building
❑ Cemetery
® Finance
❑ Fire
❑ Legal
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M Information Services
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❑ Mayor
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[]Yes ❑No
[]Yes [:]No Call for Public Hearing _!_!
Until _!_!_
Until _!_!_
o 1 Staff: Coleman
/5.2007 Item Number: VIII.B.6
AUBURN * MORE THAN YOU IMAGINED
RESOLUTION NO. 41 5 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, FORMALLY ACCEPTING A GRANT
FROM THE STATE OF WASHINGTON, DEPARTMENT OF
TRANSPORTATION AVIATION DIVISION IN THE AMOUNT OF
THREE THOUSAND EIGHT HUNDRED SEVENTEEN DOLLARS
($3,817) TO BE USED FOR THE PURCHASE AND
INSTALLATION OF WIND CONES AND AIRPORT SAFETY
SIGNS
WHEREAS, the City applied for grant funding from the Washington State
Department of Transportation Aviation Division to be used to purchase and
install wind cones supporting the north and south ends of the runway and to
purchase and install airport safety signs; and
WHEREAS, the Washington State Department of Transportation
Aviation Division has approved and offered grant funds to the City of Auburn in
the amount of Three Thousand Eight Hundred Seventeen Dollars ($3,817), and
requiring the City to deposit in an Aviation Fund for said Airport Four Hundred
Thirty Dollars ($430) to match the State's participation in said project; and
WHEREAS, the Washington State Department of Transportation
Aviation Division has submitted for execution by the City a Grant Agreement for
Project Number AUB-01-07, which is attached hereto as Exhibit "A" and
incorporated herein by this reference.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
-------------------------
Resolution No. 4150
January 19, 2007
Page 1 of 2
Section 1. Purpose. The Auburn City Council does hereby accept the
Washington State Department of Transportation Aviation Division offer of a
grant in the amount of Three Thousand Eight Hundred Seventeen Dollars
($3,817) with the City providing matching funds of at least Four Hundred Thirty
Dollars ($430) to fund the purchase and installation of wind cones and airport
safety signs at the Auburn Municipal Airport.
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS DAY OF
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
City Attorney
Resolution No. 4150
January 19, 2007
Page 2 of 2
, 2007.
ANINIkk
Washington State
VAf Department of Transportation
Douglas B. MacDonald
Secretary of Transportation
January 11, 2007
Ms. Shelley Coleman
Finance Director
City of Auburn - Finance Department
25 West Main Street
Auburn, Washington 98001
Aviation Division
3704 172nd Street, Suite K2
P.O. Box 3367
Arlington, Washington 98223-3367
360-651-6300/1-800-552-0666
Fax 360-651-6319
TTY: 1-800-833-6388
www.wsdot.wa.gov
Re: Airport Aid Approval / Auburn Municipal Airport / $3,817.00
Dear Ms. Coleman:
This letter serves as official notification that the Washington State Department of
Transportation (WSDOT) Aviation has allocated $3,817.00 to the City of Auburn for the
Auburn Municipal Airport. These funds are to be used for:
➢ Purchase and installation of wind cones supporting $ 882.00
the north and south ends of the runway
➢ Purchase and installation of airport safety signs $ 2,935.00
If you accept this allocation you may be required to supply WSDOT Aviation with periodic
copies of billings and costs for this project. Failure to supply these copies may slow down
and possibly jeopardize your allocation. WSDOT Aviation must be able to review your
records on this project at any time for future audit purposes.
The projects funded under this grant must be completed no later than June 30, 2007.
WSDOT Aviation will provide the Auburn Municipal Airport with a sign upon completion of
the project. WSDOT requires that this sign be posted at the airport entrance to announce the
improvement project. The sign will convey what the project is meant to accomplish (e.g.,
runway rehabilitation), the funding source(s) (i.e., general aviation fuel fees), and which
agencies funded the project.
The Secretary of Transportation, Washington State, may terminate this agreement at any time
because of legal matters detrimental to the state or the local government, insufficient funds
held by WSDOT Aviation to complete the project, or by mutual consent between the local
government and WSDOT Aviation. WSDOT Aviation will be held responsible for the state's
cost share of the project at the time of any such termination.
Please be advised that the airport must remain open for the expected life of the project, and
exclusive use policies will not be tolerated.
Ms. Shelley Coleman
Auburn Municipal Airport
January 11, 2007
Page 2
If you accept this allocation subject to the conditions stated, please complete the following
steps:
• Sign the original copy of this letter and supply your Federal Tax Identification on the
line provided below.
• Complete all three copies of the enclosed Grant Agreement.
• Return all documents to WSDOT Aviation, P.O. Box 3367, Arlington, WA 98223.
The extra copy of the letter is for your files. We will review, sign and return a copy of the
Grant Agreement to you. Upon receipt of the signed Grant Agreement, you may begin
construction.
If the City of Auburn has not accepted this offer on or before January 31, 2007, the offer will
expire and the State of Washington will not be obligated to pay any part of the costs of this
project.
Sincerely,
nricJo2n
Construction Project Manager
Encl: Copy of Approval Letter
Three Grant Agreements
Cc: Governor Christine Gregoire
Congressman Adam Smith
Senator Claudia Kauffinan
Representative Geoff Simpson
Representative Pat Sullivan
FAA, Seattle Airports District Office
City of Auburn hereby accepts the above-described allocation.
///Y
DATE SIGNATURE
FEDERAL TAX ID # �� (J� Z4,
`.
Washington State
CP Department of Transportation
Grant Agreement
Washington Airport Aid Program
Airport Name
Auburn Municipal
Maximum State Grant Obligation
$ $3,817.00
Public Entity and Address
City of Auburn
25 West Main Street
Auburn, Washington 98001
GCA 5122
THIS AGREEMENT, made and entered into this day of 1 2007 , between the STATE
OF WASHINGTON, acting by and through the Aviation Division, Department of Transportation, (hereinafter the "STATE") and the
above named Public Entity, (hereinafter the "PUBLIC ENTITY").
WHEREAS, the Public Entity has submitted to the State for Subvention of the Washington Airport Aid Program for
(acquisition and/or development) of the Auburn Municipal Airport together with the plans and
specifications for such project, which project application has been approved by the State and is hereby incorporated
herein and made a part hereof;
WHEREAS, the State has approved a project for development of the airport consisting of the following described airport
development:
Project Number Detailed Breakdown By Items
ALTB-01-07 $ 882.00 - Purcahse and installation of wind cones supporting the north and
south ends of the runway.
$2,935.00 - Purchase and installation of airport safety signs.
PROJECT TO BE COMPLETED NO LATER THAN JUNE 30, 2007
NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of the
(a) Public Entity's adoption and ratification of the representations and assurances contained in said project application, and its
acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the public from
the accomplishment of the project and the operation and maintenance of the airport as herein provided, the State hereby
agrees to pay as its allowable costs incurred in accomplishing the project.
The terms and conditions of this grant agreement are as follows:
The maximum obligation of the State payable under this grant shall be
The Public Entity shall:
1. Deposit in an Aviation Fund for said airport, at least $
project.
430
3,817
to match the State's participation in said
2. Carry out and complete the project in accordance with the plans and specifications and property map, incorporated
herein, as they may be revised or modified with the approval of the state.
3. In connection with the acquisition of real property for the project, the Public Entity shall secure at least two written
appraisals by competent, experienced appraisers who are members of a recognized professional appraisal organization
and shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directed
by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the
parties.
DOT Form 900-078 EF
Revised 5/98 Page 1 of 3
GCA 5122
4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for said
airport in an amount equal to the state's participation, or the amount designated in paragraph (1) above, which deposited
amount will be used solely for the purpose in question.
5. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities developed
under this project; that no exclusive operating or use agreements shall be granted to any person, company, or
corporation; that failure to abide by such agreement shall automatically obligate the immediate and full return of all State
of Washington money expended in behalf of the project to the State of Washington with reasonable interest. Further,
the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of years,
whichever is longer, as determined by the Aviation Division.
6. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state agency
use or for state activity in search and rescue. And, further, RCW 47.68 is followed to best serve the public.
The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to
allowability.
The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity.
This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement has
been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval letter for
each project.
Except for those projects receiving both state and federal aid, the following inspection scheduled, and reporting system will be
required:
A. Inspection Schedule and Reporting system will vary for each project. Basically, the inspection schedule will be placed
on a quarterly basis. On project taking less than three (3) months, the Public Entity will be required to make reports
and be inspected on the following schedule:
1. Public Entity project commencement date.
2. Public Entity report project completion date and request final inspection.
3. State will make final inspection and sign -off project as completed.
4. State will arrange for audit of account in accordance with regularly scheduled audit program.
B. Projects taking over three (3) months will be set up on a quarterly inspection and progress report system. The Public
Entity will be required to make reports and be inspected on the following schedule:
1. Report project commencement date.
2. Public Entity will make a three (3) months progress report. This will be a letter report giving percentage of project
completed, fund expenditures to date, and short narrative of the project progress, problems encountered and
plans for project completion.
3. State will make quarterly project inspections and prepare the report of inspection. A copy of the report will be
delivered to the Public Entity.
4. Public Entity will make report of completion of project and request final inspection.
5. State will make final inspection and sign -off as completed.
6. State will arrange for audit of account in accordance with regularly scheduled audit program.
It should be made clear that a violation of any of the terms of the Grant Agreement will leave the State free to choose among
one or more of the following remedies:
A. The withholding of any future airport aid, and/or
B. The return of grant funds awarded as an action for specific performance, and/or
C. Enforcement of the commitment made by the applicant.
Page 2 of 3
GCA 5122
The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be
evidenced by execution of this instrument by the Public Entity, as hereafter provided, and said offer and acceptance shall
comprise allocation agreement, constituting the obligation and rights of the State and the Public Entity with respect to the
accomplishment of the project and the operation and maintenance of the airport. Such allocation agreement shall become
effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of the
facilities developed under the project but in any event not to exceed twenty (20) years from the date of acceptance.
By:
Director. Aviation Division
The City of Auburn does hereby ratify and adopt all statements,
representations, warranties, covenants, and agreements contained in the project application and incorporated materials
referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and
conditions thereof.
Executed this
Name of Public Entity: City of Auburn
N51- - L
M.,
day of 2007
DOT Form 900-078 EF Page 3 of 3
Revised 5/98