HomeMy WebLinkAboutITEM V-C-4//~~CITYOF T TT ~T~
,~lUB~.JI~-1V AGENDA BILL APPROVAL FORM
a WASHINGTON
Agenda Subject: Change Order #1 & #2 to Contract 06-21 Date: March 14, 2007
Department: Attachments: Budget Impact:
Finance Bud et Status Sheet & Ma $
Administrative Recommendation:
City Council approve Change Orders No. 1 and No. 2 in the amount of $454,395.00 for Contract 06-21
with Briere & Associates for work on the Auburn Golf Course Clubhouse, Pro'ect No. C327A0.
Background Summary:
This is a project to construct a new clubhouse and restaurant at the City's Auburn Golf Course. The
originally awarded contract provided for the major portion of construction of the building involved. As
noted at the time of the original award, separate efforts and contracts are necessary to provide for
extension of major utilities to the site, preparation of the site for the construction, demolition of the existing
building on the site, and installation of parking, landscaping, and other site improvements. Some of those
have been completed with separate contracts. These two Change Orders provide for one additional
major element, and provide for a desirable new scope item decided upon subsequent to contract award,
when it became apparent funds were available.
Change Order #1 adds a removable divider wall within the banquet room, allowing the room to be
separated into two smaller spaces for small concurrent events. This substantially improves the flexibility
of use of this space, and anticipated revenues from it.
Change Order #2 provides the component of the project to redevelop and substantially expand the
parking lot and vehicle entry. At the time of the original Building construction contract award, options had
been held to separately bid this portion of the work, perform with a combination of City forces and small
contracts, or to Change Order the work to the Main Building Contractor, depending on best cost and
construction se uencin .
Original Contract cost: $ 2,203,000 Original WSSTax: $ 193,864 Total Contract: $ 2,396,864
CO #1 (Divider Wall): 37,517 WSSTax: 3,301 Total Change: 40,818
CO #2 (Parking Lot)' 380 125 WSSTax 33 451 Total Change: 413,576
New Contract Amount: $ 2,620,642 WSSTax: $ 230,616 Total Contract: $2,851,258
N 0319-3
04.4.7 PR C327A0
Reviewed by Council 8~ Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ^ Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ~Ulunicipal Serv. ® Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ^Public Works ^ Legal ^ Police
^ Planning Comm. ^ Other Q Public Works ^ Human Resources
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _!_/_
Referred to Until _!_/_
Tabled Until _/_!_
Councilmember: Cerino Staff: Coleman
Meeting Date: March 19, 2007 Item Number: V.C.4
~jj$j~ ~ IvtORE THAN YOU 1MAGIN~D
BUDGET STATUS SHEET
Project No: c327a0 Project Title: Auburn Golf Course Clubhouse
Project Manager: Paul Berry
Project Initiation
Initiation Date: Q Permision to Advertise Date: March 14, 2007
Advertisement Date: ~ Contract Award
Award Date: ~ Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2005 2006 Future Years Total
437 Fund -from REET monies
Bonds 700,000
4,500,000 700,000
4,500,000
Total 0 0 5,200,000 5,200,000
Estimated Cost (Funds Needed)
Activity Prior Years 2005 2006 Future Years Total
Utility Installations -Engineering (C3276) 300,000 300,000
Design -Consultant Costs 385,000 385,000
Project Management -Consultant Costs 230,000 230,000
Specialty Equipment 435,000 435,000
Construction by Contractor -Estimate 3,425,000 3,425,000
Project Contingency (15%) 250,000 250,000
Admin, Permits, etc. 120,000 120,000
Construction -City Costs 50,000 50,000
Construction Engineering -Consultant Costs 0 0
Other - Reserve Bond Amounts, Bond Costs 5,000 5,000
Total 0 0 5,200,000 0 5,200,000
437 Fund Budget Status
Prior Years 2005 2006 Future Years Total
'437 Funds Budgeted () 700,000 0 700,000
437 Funds Needed 0 0 0
437 Fund Project Contingency () 0 0 0 0 0
437 Funds Required 0 0 700,000 0 700,000
Bond Funds Budget Status
Prior Years 2005 2006 Future Years Total
# Bond Funds Budgeted () 0 0 4,500,000 0 4,500,000
Funds Needed 0 0 0 0
"Fund Project Contingency () 0 0 0 0 0
Funds Required 0 0 4,500,000 4,500,000
# in the Budget Status section indicates money obtained through a general obligation bond for the overall Golf Course
Clubhouse Project
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