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Home My WebLink AboutITEM VIII-B-2.ALJB~RN WASHINGTON f" AGENDA BILL APPROVAL FORM Agenda Subject: White River Valley Historical Society Extended Lease Date: April 3, 2007 A reement Department: Parks, Arts and Attachments: Resolution No. 4172 Budget Impact: Recreation and Lease Addendum Administrative Recommendation: City Council adopt Resolution No. 4172 Background Summary: In August, 2002, the City and the White River Valley Historical Society entered into an agreement to allow the society to raise funds and work toward the renovation of the buildings on the Mary Olson Farm. During the current duration of the lease agreement, over $600,000 was raised from outside sources, and is being used to restore the farm. To date all buildings have new, hidden foundations; new old-looking cedar shake roofs; the barn floor and cedar plank walls have been replaced; portions of the property were cleared of invasive species; the weaving house exterior was fully restored; the entry gate and driveway were restored; porches were designed for the farmhouse, and the back porch is under construction. Additionally, museum staff members, supported largely from grant money, is developing curriculum components in partnership with Auburn School District teachers. The goals to make the Mary Olson Farm not only a refurbished historical site, but also a living history element for the community has been significantly enhanced with the partnership created by this lease agreement between the City and the Historical Society. Due to this collaborative lease agreement the farm is moving toward a 2008 or early 2009 public opening date. Staff asks Council to agree to extend the length of this lease agreement for an additional twenty year duration. R-0416-2 05.2 Reviewed by Council & Committees: Reviewed by Departments ~ Divisions: ^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O ^ Airport ^ Finance ^ Cemetery ^ Mayor ^ Hearing Examiner ^ Municipal Serv. ^ Finance ^ Parks in ^ Pl ^ Human Services ®Planning & CD ® Park Board ^Public Works g ann ^ Fire ^ Legal ^ Police ^ Planning Comm. ^ Other Museum Board ^Public Works ^ Human Resources ^ Information Services Action: Committee Approval: ^Yes ^No Council Approval: ^Yes ^No Call for Public Hearing _/ !_ Referred to Until _/_/_ Tabled Until _1_1_ Councilmember: Norman Staff: Faber Meetin Date: A ril 16, 2007 Item Number: VI11.6.2 ~jJ$~ * MORE THAN YOU IMAGINED RESOLUTION 41 7 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN ADDENDUM WITH THE WHITE RIVER VALLEY HISTORICAL SOCIETY TO EXTEND THE TERM OF THE SOCIETY'S LEASE OF THE BUILT ENVIRONMENT AT MARY OLSON FARM FOR AN ADDITIONAL TWENTY YEARS WHEREAS, the City of Auburn owns the historical site known as the Mary Olson Farm and wishes to preserve and develop the farm in accordance with the Olson Farm Master Site Plan; and WHEREAS, the City entered into an agreement with the White River Valley Historical Society by enactment of Resolution 3503 and execution of a lease agreement on August 19, 2002; and WHEREAS, the Society is a skilled community group able to engage in activities to aid the preservation and development of this historic site; and WHEREAS, the Society has raised funds that can be used toward the goals of the Olson Farm project; and WHEREAS it benefits both the City and the community for the parties to continue this agreement to reach these goals. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY AGREES AS FOLLOWS: Resolution No. 4172 April 12, 2007 Page 1 of 3 Section 1. The Mayor and City Clerk of the City of Auburn are herewith authorized to execute the Lease Agreement Addendum, in substantially the form denominated as Exhibit "A," attached hereto and incorporated by this reference. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. DATED and SIGNED this day of April, 2007. CITY OF AUBURN PETER B. LEWIS MAYOR Resolution IVo. 4172 April 12, 2007 Page 2 of 3 ATTEST: Danielle E. Daskam, City Clerk Daniel B. Hei City Attorney Resolution No. 4172 April 12, 2007 Page 3 of 3 APPROVED AS TO FORM: Exhibit A ADDENDUM NO. 1 CITY OF AUBURN AND WHITE RIVER VALLEY HISTORICAL SOCIETY OLSON FARM LEASE THIS ADDENDUM to the CITY OF AUBURN AND WHITE RIVER VALLEY HISTORICAL SOCIETY OLSON FARM LEASE, herein referred to as the "LEASE," is made and entered into this day of April, 2007, by and between the City of Auburn, Washington, a municipal corporation of the State of Washington herein referred to as the "CITY," and the White River Valley Historical Society, a Washington non-profit corporation, herein referred to as the "SOCIETY". WHEREAS, the terms of the original Lease Agreement, entered into by these parties on the 19th day of August, 2002, and enacted under Resolution 3503, allowed the SOCIETY to engage in activities to preserve and develop the farm in accordance with the Olson Farm Master Site Plan; and WHEREAS, the SOCIETY has raised funds that could be used toward the goals and objectives for the Olson Farm project; and WHEREAS, the partnership between these two entities has proven beneficial to the city, the society, and the community by continuing to achieve the objectives of the plan for the farm; and WHEREAS, the CITY and the SOCIETY find it beneficial to continue this agreement for an additional twenty five-year period of time to work toward this plan; Resolution 4172 -Exhibit A Addendum to Lease Agreement April 12, 2007 Page 1 of 3 NOW THEREFORE, in consideration of the terms and conditions of the original agreement, it is hereby agreed by and between the parties as follows: ITEM ONE. REVISION TO SECTION 1 OF THE LEASE: That Section 1 of the LEASE is amended to read as follows: Section 1. That with this agreement the City hereby leases to the White River Valley Historical Society the built environments at Olson Farm as described in the Lease Agreement, herein attached and denominated as Exhibit A, for a period of #"~; twenty five (25) years and for a fee of One and No/100s Dollars ($1.00) annually. The purpose of this lease agreement is to divide the preservation and development of the Olson Farm built environments from that of the natural environment, and to allow the Society to make improvements in accordance with the Olson Farm Master Plan. The built environments, and any improvements, will remain the property of the City at the end of this lease agreement ITEM TWO. REMAINING TERMS UNCHANGED: That all other provisions of the LEASE shall remain unchanged, and in full force and effect. DATED and SIGNED this CITY OF AUBURN day of April, 2007 WHITE RIVER VALLEY HISTORICAL SOCIETY Peter B. Lewis Mayor Attest: Danielle Daskam, City Clerk Name: Title: Resolution 4172 -Exhibit A Addendum to Lease Agreement April 12, 2007 Page 2 of 3 Approved as to form: iel B. Heid, City Afforney Resolution 4172 -Exhibit A Addendum to Lease Agreement April 12, 2007 Page 3 of 3