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HomeMy WebLinkAboutITEM VIII-B-3 CITY OF_ . jAU~B~U a WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: 2006 CAPER Aril 16, 2007 Department: Attachments: Budget Impact: Planning Resolution No. 4173 and 2006 CAPER Administrative Recommendation: City Council adopt Resolution No. 4173.. Background Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) is written and submitted to the Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the citizens of Auburn where Federal dollars are being spent, by whom, and what the money accomplishes. It also serves as an evaluation tool and begins the process of setting spending goals for the next year. The CAPER is an overall review of housing and community development activities that were funded by the Community Development Block Grant program in the year 2006. Furthermore, HUD regulations stipulate the City solicit comments and public review of its annual CAPER. A City Council public hearing on the CAPER is scheduled for the Monday April 16, 2007 City Council meeting. Public Notice of the CAPER's availability was provided by publication in the Seattle Times and posted on the City of Auburn's website. No comments have been received regarding the CAPER to date. At its April 16, 2007 meeting, the Council can act on the CAPER by accepting it by resolution. The resolution directs staff submit the report to HUD. L0416-4 F5.4.3 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O r ^ M ^ Airport ^ Finance ayo ^ Cemetery ^ Hearing Examiner ^ Municipal Serv. ^ Human Services ®Planning & CD ^ Finance ^ Parks ^ Fire ®Planning ^ Park Board ^ Public Works ^ Planning Comm. ^ Other ^ Legal ^ Police ^ Public Works ^ Human Resources ^ Information Services Action: Committee Approval: ^Yes ^No ! _ Council Approval: ^Yes ^No Call for Public Hearing _/ Referred to Until _1_1_ Tabled Until _!_!_ Councilmember: Norman Staff: Davolio Meetina Date: April 16, 2006 Item Number: VI11.B.3 AU$UF~.N ~ MoR~ THAN YOU IMAGINED RESOLUTION N0.4 1 7 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2006 PROGRAM YEAR WHEREAS, the City of Auburn was designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) program; and WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annual Performance and Evaluation Report (CAPER) for each program year; and WHEREAS, the City Council of the City of Auburn heard and considered public testimony on April 16,2007 about the CAPER for its 2006 program year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED; HEREWITH RESOLVES THAT: Section 1. Purpose. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2006 program year is accepted. Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out Resolution No. 4173 April 16, 2007 Page 1 of 2 the directives of this legislation and submit the report to HUD. Section 3. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures hereon. DATED and SIGNED this day of , 2007. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam City Clerk Resolution No. 4173 April 16, 2007 Page 2 of 2 City of Auburn Consolidated Plan for Years 2005 to 2008 Consolidated Annual Performance and Evaluation Report {CAPER) for.the 2006 Program Year Final Draft April 16, 2007 Department of Planning, Building and Community _ 25 West Main Street ~ Auhurn, Washington 98001 EQUAL HOUSING (253) 931- 3090 OPPORTUNITY CONTENTS: I Introduction, Summary II. Assessment of Goals and Strategies A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies C. Economic Development Strategies D. Other Actions E. Continuum of Care Strategies F. Affirmatively Furthering Fair Housing_ G. Leveraging Resources H. Self-Evaluation III. Outcomes Measurement and Performance Reporting System IV CDBG -Specific Requirements A. Nature of and Reasons for any Change in Program Objectives B. Assessment of Grantee Effoi#s to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Development Activities F. Progr~tn;Income Accounts Description G. Neighborhocxl Kevitalization Strategies Report H. Eliminating Barriers to Affiorc~able Housing L Coordinato~l withPuhlic Housing Authorities J Lead-Based Paint Hazards K Compliance-and Monitoring Performed during the Program Year V. Public Participation Requirements VI. Attachments:: A. CDBG Financial Summary - C04PR26 B. CDBG Activity Summary Report - C04PR03 C. Summary of CDBG Projects - C04PR06 D. List of Activities for 2005 & 2006 - C04PR02 VII Public Participation: A. Minutes from Committee meetings and Public Hearing on April 16, 2007 B. Written comments received during public review of the C.A.P.E.R. City of Auburn - PY2006 CAPER Page 1 I. Introduction, Summary The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Auburn, Washington, for program year 2006 is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) funds. The City of Auburn (hereinafter referred to as the City) combines its CDBG funds with its general funds to support human service activities and human service planning and administration; this planning is detailed in the City's Consolidated Planand in its Atuiual Action Plan and correlated with the CAPER' On November 11, 2005 the Auburn City Council passed Resolution Number 3938 adopting the Program Year 2006 Action Plan for the City of Auburn's Consolidated Plan for Years 2005 to 2008. The 2006 Action Plan was ,based on an estimated, combined human service budget of $1,013,64.0; aut of which $574,240 were CDBG funds, $378,900 were City of Auburn general funds, and $60,500 were committed through the City of Auburn's Byrne grant which was received to operate a "Neighborhood Learning Center" at Olympic I~liddle School. In February 2006, HUD informed the City that its 2006 entitlement will be $409,821; however, the reduction of $44,179 in the 2006 CDBG: entitlement was offset by the re- appropriation of $120,240 of unencumbered CDRG funds from prior years, which resulted in a net increase of $76,Uf~1 of CDBG binds. The amending of the 2006 Action Plan took place according to the reduction schGadule described in the Plan. The re-appropriation of unencumbered CDBG funds wcrc budgeted as follows: • $25,000 was recaphired from the Housing Repair Program budget which was a result of non-renewal by the City of Kent's Housing Repair Program. This money historically was used to pay for repairs made in the first quarter of the follotiving calendar year. • $94,240 to create a Revolving Loan Fund Program for first-time homeowners who are willing to locate in a targeted neighborhood that has a higher than average mobility rate. Consequently the funds remain available for re- appropriation to another project in 2007, if such a project is proposed and found. to be more meritorious. • $1,000: of miscellaneous unspent program funds from PY2005. During the 2006 program year, the City of Auburn CDBG budget was $530,061; out of which approximately $450,000 was disbursed. More than 6,000 Auburn residents were the recipients of direct services that were bought, in part, with these CDBG funds. In addition, the residents of two Auburn neighborhoods were the recipients of area-wide benefits resulting from public improvements funded by CDBG. This Consolidated Annual Performance and Evaluation Report (CAPER) will explain in more detail where CDBG funds were spent. The CAPER will assess how that Comment [zil: Aa~t,:d ~xr -~ recouw~endationsofPN'C on Apr- 9, 'U~ City of Auburn - PY2006 CAPER Page 2 spending addresses the housing and community development goals that the City set forth in its Consolidated Plan for Years 2005 to 2008. II. Assessment of Goais and Strategies: A. Housing and Homeless Prevention Strategies Activities funded by the City through its contracts tivith local_~gencies to promote, affordable housing and prevent homelessness are part of its goal to assure Auburn residents have sufficient food to eat and a roof overhead. -:The following are activities that received CDBG funds relative to this goal. • CDBG funds were used to make sure Auburn" residents have access to emergency assistance in the event that they become homeless. Specifically, CDBG funds were used for the follor~~ing: o Provide case management. and direct financial assistance for basic needs such as rent, food and utility assistance in order to help prevent homelessness. o Provide homeless families emergertey housing for up to three months and transitional housing for up to two years. • In an effort to help retired caupl~s anal ~~°ruor citizens stay in affordable housing, the City uses its CDBG. funds. to made home repairs for low-income senior homeowners. B. Livable Communities Strategies The City uses its CDBG funds to help achieve the national objective of providing or maintaining asuitable- living environment; particularly for its low income residents. Towards #his end, the City uses its CDBG funds for the following: • Support' a regional network of community health services that provide basic health care tc~ low-income residents. The City provides CDBG funds to the Community I iealth Centers of King County for primary medical and dental care to low-iicome, uninsured residents at facilities located in Auburn. • The City provided CDBG funds to the Pediatric Infant Care Center to purchase acid install an emergency generator so that this health care facility for drug-exposed infants can remain operational in the event of a power outage. • In addition to support provided by general funds, the City provides CDBG funds to provide supportive services to victims of domestic violence. The City provided funds to conduct a study to determine the feasibility of collocating non-profit agencies, which the City supports through a combination of General Fund and CDBG monies, in a centralized human services campus. The ultimate goal of the "one-stop center" would be to incorporate employment and training activities into human service programs as a means to reduce poverty. Comment [z2]: Added per rcrommeu~ii~m: ofP1~~C on Apr. 4, `€}'t ~ City of Auburn - PY2006 CAPER Page 3 C. Economic Development Strategies The City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business and develop jobs. Towards this end, the City provides the Small Business Assistance Center of Green River Community College funding to provide training and counseling to individuals starting businesses. D. Other Actions: Neighborhood Revitalization: E. The City of Auburn uses its CDBG funds to preserve and/or revitalize low and moderate income neighborhoods. CDBG funds for planning and administration are used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBG funds' are used for the following: • Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment areas. • Increase property values, increase the length of time residents reside in neighborhood, increase number of owner..-occupied units and improve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. • The City investigated the use of CDBG funds to create a revolving loan fund to provide down payment assistance to tirst-time homebuyers locating in neighborhoods that need stabilization as identified through a neighborhood planning process. Continuum ttf Care Strategies /Reduction in Poverty Strategies The City. of Auburn provides a Continuum of Care primary through two channels. First;. the .City participates in the King County HOME Consortium, which sets policy 'directlc~n aid distributes HOME and McKinney funds throughout the Caurity. On a lcx;al level, the City funds programs -both through the General Fund and with CDBG -that help prevent homelessness and address emergency and transitional housing needs. In addition to CDBG funded activities `described in this CAPER, the following general fund activities likewise help ''reduce poverty and homelessness in Auburn: • 'The City. provides $46,500 of general funds to feed over 10,000 Auburn tesdents. • The City provides general fund support to provide emergency housing to over 400 homeless adults and children, out of which more than 75 were Auburn residents. • In addition to CDBG funds, the City provides an additional $32,000 to the Community Health Centers of King County for primary medical and dental care. • The City provides ACAP Child and Family Services funds to subsidize the childcare of over 1001ow-income, Auburn families. • The City provides nearly $90,000 of general fund support for services to Comment [z3]:.Ad~kd per recommrndations ui P1vC nn Apr. 9, `U7 City of Auburn - PY2006 CAPER Page 4 victims of domestic violence. F. Affirmatively Furthering Fair Housing: The City completed its "Analysis of Impediments to Fair Housing Choice" (AI} as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant:---a partner in this effort .throughout. the county-who Comment [z4]: Aaaed per prepared the AI identified three impediments and made three recommendations. The re°°mmeaa.,n°~ °f Pwc °° APr. ~' '°~ recommendations were: • Expand current education and outreach efforts; Continue ongoing enforcement activities by holding. responsible. those able - - - to rrtake improvements in this area and Comment tzs~: Added per - recommeRd~hionsoFPWConApr.9,'O7 ~ Target homeownership and lending marketing to all citizens of all backgrounds. G. H. The City is in the process of implementing the recommendations in the AI. For instance, among other actions, the City is inserting the Fair Housing logo onto its human service and housing planning documents` a~ a means to publicize Fair Housing and the City's commitment to it. ;The City continues to monitor compliance with the Fair Housing Act. Complaints are refeired try the We~.5la~ington State Human Rights Commission for resolution. No fair housing complaints"~~~ere filed against the City in 2006 nor did the City make any referrals of alleged complaints to the Washington State Human Rights Cammission. Levera~in~ Resources CDBG appropriated by the City are sometimes used to leverage other public and private funding resources. k'or instance, in 2006 CDBG funds were used to leverage: • The Terminal Park project was able to access multiple funding sources to accomplish a comprehensive revitalization effort in that targeted neighborhood. Through the everaged matching funds of the City of Auburn's general fund, the human services budget exceeded $1 million that went to meet the goals and strategies of the City's Consolidated Plan. Self-Evaluation ` During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased timelines due to response to environmental regulations (ESA and Lead Paint). Public service activities are within their intended schedule. The improvements in the Terminal Park neighborhood, which were carried forward from the 2005 Action Plan, were completed in 2006. Furthermore, the City plans to publicize its Housing Repair Comment [z6a: Added per recammetidatiou5 ofPWC on Rpr. 9, `47 City of Auburn - PY2006 CAPER Page 5 Program so as to increase the number of clientele served each year. The creation of a "Neighborhood Revolving Loan Fund for First-time Homebuyers" needed further analysis and design before it was ready to implement. The funds are planned to be reprogrammed to neighborhood housing. III. OUTCOMES MEASUREMENT AND PERFORMANCE REPORTING SYSTEM The Department of Housing and Urban Development instituted a reporting system for outcome-based performance measures. A copy of` this report is attached {see C04PR03). The following summarizes accomplislunents re]ative to the 2006 Action Plan. Goal: Food to Eat and a Roof Overhead. Outcome: Auburn residents will have access to etxrer>?encv assistance it Output Goal: Support regional efforts for a continuum of care for homeless families that includes emergency assistance, shelters and transitional housing, Agency: CCS: Emergency Assist<rnce Actii~ity: Provide: case management and direct financial assistance for basic needs including rent, food, utility assistance, and transportation. Proposed 375 clients Actual: 580 clients Budget:': $1,000 Spent: $12,000 Summary::'. •. Catholic Community Services provided 60 rent vouchers, 60 utility vouchers, and 21 shelter vouchers that generated 420 bednights to homeless individuals and families. Agency: YWCA: Homeless Housing Activity: Emergency housing for up to three months and transitional housing for up to two years. Proposed: 74 clients Actual: 95 clients Budget: $17,600 Spent: $17,600 Summary: The YWCA provided 27 units of housing for homeless families. Currently the YWCA has 15 units located in Auburn and 12 units located in Kent. The YWCA reports a significant increase in the number of refugee and immigrant families served. However, this increase does not explain the discrepancy between the YWCA's City of Aubum - PY2006 CAPER Page 6 proposed and actual outputs. The proposed outputs represented households whereas the results reported by the YWCA represent clients served. The performance measure was changed because emergency shelters may house several households during the course of a program year; furthermore, these households vary significantly in size. Consequently, clients served is a more accurate measurement than households. Agency: City of Auburn DPB&C: Housing Repair Program Activity: Provide emergency housing repairs to very low-income Auburn homeowners at risk of becoming homeless. Proposed: 45 clients Actual: 52 clients Budget: - $163,536 Spent: $163,536 Summary: During 2006 the City awarded 52 grants for minor home repairs. Actual crpenciitures were an average of less than $2,000 per client. All of the clients served were very low income, approximately 22 clients earned less than 30% of the King'County median household income (KCMHI) and 20 clients earned between 7 ~-% to 50% of the KCMHI. The City of Kent decided not to renew its interlocal agreement to include Auburn in its Housing Repair Program. In 2006 the City of Auburn began awarding contracts directly to vendors for the repair of eligible, Auburn client's homes. The Housing Repair Program was moved to an 'Affordable ~ Dosing' strategy in the 2006 Action Plan. Goal: Safe haven from all `forms of abuse. Outcome: Auburn residents who are victims of domestic violence or sexual assault, including the children of victims, have access to appropriate services that will protect them and help them heal. Output Goal Offer supportive services to victims of abuse and sexual assault that occurred during the weekend to safeguard them until appropriate referrals to regional services can be made. Agency: City of Auburn Police Dept: Victim Support Team: Activity: Group of volunteers who receive training to provide supportive services to victims of domestic violence on the weekends. Proposed: 51 clients Actual: 65 clients Budget: $8,490 Spent: $5,931.56 City of Auburn - PY2006 CAPER Page 7 Summary: The DV Victim Support Team continues to grow. It has approximately 14 active members. In addition to providing supportive services to domestic violence on the weekends, members of this Team are also active in Auburn DV Task Force. Goal: Health care to be physically and mentally fit. Outcome: Within the city limi Output Goal: Support a regional network of community.. health services that provide basic health care to iow-income residents. Agency: Communit y Health Centers of King_County: Activity: Provide primary.. medical /dental care to'' low-income, uninsured residents at facilities located in Auburn. Proposed: 6,801 clients Actua1:6,801 clients Budget: $32,D00 (General Fund)` $30`,0..10 (CllBG - Puhl~c Services) $62,0.1'0 (Total: General Fund +CDBG) Spent: $62,010 (Total: General Fund +CDBG) Summary: Community .Health Centers is updated its management information s~ stems in order to better track clients. The Dental Clinic in Auburn increased from three to six chairs. Output Goal: Maintain a network of agencies providing services and therapy to residents with chemical dependencies. Agency: Pediatric Interim Care Center: :Activity: Purchase and install an emergency generator in the new medical facility for drug-exposed, medically fragile newborns in Kent, ~~'A. __-- -_ Proposed: 161 infants Actual:192 infants Budget: $25,000 Spent: $25,000 Summary: Construction of the new facility is finished. .The emergency generator was delivered and installed in March, 2006. Goal: Education and job skills to lead an independent life. __ Comment [i7]: ,Ad~lcd pci recommcn ~itiau of PWC u^ Apr. ~~, '07 City of Auburn - PY2006 CAPER Page S Outcome: Auburn has a central location that makes available a variety of services and assistance to individuals who are starting a business. Output Goal: Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and means to finance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 72 clients Actual: 92 clients. Budget: $37,500 Spent: $30,872 Summary: The agency provided over 500 hours of technical assistance and 173 hours of counseling creating or saving 20 jobs. Agency: City of Auburn DPCD Activity: Determine the feasibility of a "one-stop center" in Auburn including. the possibility, of using it to incorporate employment end training activities into human service programs as means to reduce poverty by helping clients find employment. Proposed: Form study group v<ith area agencies to begin the `- determination of such a center's feasibility. Budget: '$50,000 Spent: $6,504 Summary; The feasibility was determined and plans are continuing in the formation of an oversight group to develop such a ".facility and all of its necessary components. Goal: implement neighborhood plan recommendations to preserve and/or re~~italize targeted low and moderate-income neighborhoods. Outcome: Implement the City's growth management strategy by carrying out recommendations in adopted nei borhood plans. Agency: City of Auburn Dept of Public Works Activity: Install curbs and sidewalks in the Terminal Park Neighborhood. Proposed: Increased property values, increase the length of time residents reside in .neighborhood, increase number of owner-occupied units and improved sustainability of then entire neighborhood. Actual: TBD City of Auburn - PY2006 CAPER Page 9 Budget: $100,000 Spent: $102,858 Summary: Engineering analysis and design were necessary to prepare the technical specifications to solicit bids has been completed. The project was completed ' during the summer of 2006. Agency: City of Auburn: Neighborhood RLF for First-Time Homebu, Activity: Creation of a revolving loan fund. to provide down payment assistance to first-time homebuyers locating in neighborhoods''that need stabilization as identified through' a neighborhood planning process. Proposed: @ 4 - 5 houses ,'year Actual: 0 Budget: $94,240 Spent: $0 Summary: After study and further analysis for this project, the funds are to he reprogrammed toward a neighborhood housing effort. Agency: City of Auburn DPCD Activity:.. Complete he SE MainStreet Neighborhood Plan. Proposed: ' Re-mapping and comprehensive effort to fmish long-term goals. ' Budget: ~ $7,500 Spent: $0 .Summary;. PCD was able to complete the project without use of CDBG funds thus allowing for a reprogramming in 2007. IV. CDBG:.--SPECIFIC REQUIREMENTS A. Nature of and Reasons for any Change in Program Objectives: No changes were made in the Program Objectives of the 2006 Action Plan. B. Assessment of Grantee Efforts in Complying with Approved Consolidated Plan The City did not, through action or willful inaction, hinder the implementation of the Consolidated Plan. If requested, the City provides letters of compliance to entities that are pursuing HUD-approved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). City of Auburn - PY2006 CAPER Page 10 C. Extent of Funds Used for National Objectives All funds were used exclusively for the National Objectives. D. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2006 program year. E. Economic Development Activities The Small Business Assistance Center (SBAC) has as a goal the creation/retention jobs. The costs of the activities provided by SBAC ($37,500) for the 75 low and moderate income clients served is less than the $1,000 per person standard used by CDBG to evaluate the public benefit of economic development activities. F. Program Income Accounts Description The City o.f Auburn did not receive any program income during 2006. G. Neighborhood Revitalizafion;Strategies Reports.. The City of Auburn ~s_workin<r to all ^ its Nc~~hborhood Revitalization Strategy - _. -- -- in accordance to HUD's criteria f<~r selected or targeted nei~~hborhoods. 'The Citx does have a -policy _'tn place .that utilizes t~1JBG 'funds to make imprcrvemen~s according to f31Jll re~latiotts; H. Eliminating Barriers to Affordable Housing The City provided grants for home repairs to 38 low-income homeowners. Most of these 'homeowners: were senior citizens. They home repairs provided the clients of Auburn's FIousng Repair Program enable them to stay in their homes, which are much nx~re affordable than what they find elsewhere. L Coordination with Public Housing Authorities The City. of Auburn and the King County Housing Authority have a long history of collaboration toward developing affordable housing for low-income residents and people with special needs. The King County Housing Authority has approximately 678 public housing units located in Auburn; in addition to roughly 750 Section 8 vouchers. The City of Auburn plans to continue to work with the King County Housing Authority to preserve and maintain Auburn's stock of affordable housing for its low-income residents. J. Lead-Based Paint Hazards The City of Auburn includes language in its- CDBG contracts that require agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Comment [z8]::~ddui p<r rcx omnx~d~ti~ms of PCD on Apr. 9, `D7 -' Deleted: rl. ~~i~,r+w~34.41~,++.-,~~ ;~i comment [z9]: Addcd p~ rrromnxndap mi i~f PCD on Apr_ 4. '07 City of Auburn - PY2006 CAPER Page 11 Sections 4831, et seq.) requiring prohibition of the use of lead-based paint whenever CDBD funds are used. In addition, the City notifies residents of potential lead-based paint hazards when it awards a Housing Repair grant. A copy of the pamphlet - "Protect Your Family from Lead In Your Home" is provided each Housing Repair client when the City conducts the initial inspection of their home: K. Compliance and Monitoring Performed during the Program Year Outcome data is included in the contract between the City of Auburn. and the agency receiving CDBG funds. The City monitors agency compliance with its CDBG contract by requiring the agency to submit ~luartYrly reports that includes data on the number of service units .provided along. with demographic information about their clients. In addition, City staff monitors the agencies with a site visit at least once a year and maintains a more frequent contact with agencies using the telephone and email. The information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. IV. PUBLIC PARTICIPATION REQUIIt~:MENTS The public review period for this Consolidated .Annual Performance and Evaluation Report for 2006 began on March 3d, 2007, ~rhen copies became available for distribution. E1 pi,bl is no#ice was published in The Seattle Times on March 30, 2007 ,announcing the`plan was ready for public rwiew and comment. A public hearing was scheduled and advertised for-April lh, 20Q7 at which time the review period ends. Public curmnent.~ were reviewed by the City of Auburn`s City Council. Presentation to the_~ity Council was made on A1~ri 116, 2007, for final review and consideration prior to submitting it HUD: 1`1 inures of these meetings, along with any other written comments, are included in the appendix uf#his CAPER. City of Auburn - PY2006 CAPER Page 12 VI. ATTACHMENTS A. CDBG Financial Summary - CO4PR26 B. CDBG Activity Summary Report - CO4PR03 C. Summary of CDBG Projects - C04PR06 D. List of Activities for 2005 & 2006 - CO4PR02 City of Aubum - PY2006 CAPER Page 13 VII PUBLIC PARTICIPATION A. Minutes from Committee meetings B. Written comments, if any, received during public review of the C.A.P.E.R. City of Auburn - PY2006 CAPER Page 14 ~ ~ Dept of Planning, Building & Community CITY OF,_ ~ . 25 West Main Street T TRT T1~~~ Auburn, Washington 98001 ~f i~W~AS,,JHJINGTON FOR IMMEDIATE RELEASE March 30, 2007 Media contact: Michael Hursh, Planner Phone: 253.804.5029 Email: mhursh@auburnwa.gov NOTICE OF PUBLIC HEARING REGARDING THE 2006 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Aubum, Washington - The City Council will conduct a public hearing in the Auburn City Hall Council Chambers, 25 West Main Street, on Monday, April 16, 2007 at 7:30 p.m. or soon thereafter. The purpose of this public hearing is to solicit public comments on the 2006 Consolidated Annual Performance and Evaluation Report {CAPER) prior to its submission of the report to Department of Housing and Urban Development (HUD). The CAPER is an overall review of housing and community development activities undertaken in 2006 by the City of Auburn. It is part of the Consolidated Planning process, which is a prerequisite to receiving federal HUD funds. The CAPER delineates the amount of Federal funding that is distributed through the program, where that money is spent, and it assesses how that spending addresses the housing and community development goals that the City has set forth in its Consolidated Plan. In 2006, the CDBG program distributed more than $400,000 for development and public service activities. In accordance with 24 CFR 91 of HUD, the City of Auburn solicits comments and public review for its 2006 Community Development Block Grant (CDBG) program. Copies of the Consolidated Plan and the 2006 CAPER Report are available, at no charge, from the City of Auburn's Department of Planning, Building and Community, 25 W. Main Street, Auburn, 98001. Copies are also available for public review at the Auburn Senior Center. Written comments and/or suggestions maybe addressed to Michael Hursh with the Auburn Department of Planning, Building and Community at the above address, or faxed to 253-804- 3114, prior to the public hearing. Interested citizens may also offer oral comments at the City Council public hearing on Monday, April 16, 2007. Non-English speaking residents and citizens with speech, sight, or hearing impairments who wish to review the documents or comment at the public hearing should contact the Auburn Planning Department. Each request will be considered individually according to the type of assistance required, the availability of resources, and the financial ability of the City to provide accommodation. AUBURN ~ MORE THAN YOU IMAGINED CITY OF WASHINGTON CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE APRIL 9, 2007 DRAFT MINUTES Chairman Rich Wagner called the meeting to order at 2:30 PM. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Engineering Aid Megan Robel, Transportation Planner/Grants Manager Tiffin Goodman, Street System Engineer Seth Wickstrom, Finance Director Shelley Coleman, Utility and Accounting Service Manager Karen Jester, Environmental Protection Manager Aaron Nix, Senior Planner Jeff Dixon, Economic Development Planner AI Hicks, Human Services Planner Michael Hursh, City Attorney Dan Heid, Secretary Kimberly Powell. Citizens Joe Binetti and Rosilyn Kutob. I1. CONSENT AGENDA A. APPROVAL OF MINUTES Chairman Wagner requested that on Discussion Item B, Five-Story Wood Frame Construction, the last sentence be changed to read: ..."Chairman Wagner stated that he wanted to see equivalent safety mitigation in the proposal provided by the developer". It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve, as amended, the Public Works Committee minutes for March 26, 2007. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 07-14, SUNSET PACIFIC TEMPORARY FENCE It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee approve Right-Of-Way Use Permit No. 07-14. Motion carried. III. ISSUES A. RESOLUTION N0.4175 DECLARING AN EMERGENCY FOR CONTRACTING TO REPAIR A DAMAGED SIGNAL POLE (NW CORNER OF 1ST STREET NE AND AUBURN WAY NORTH) Member Peloza inquired as to what the approximate dollar value the repair will be. Public Works Director Dowdy and Traffic Engineer Philpot estimated that it could be up to $100,000, but costs were uncertain at this time. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4175. Motion carried. Public Works Committee Minutes APRIL 9, 2007 DRAFT MINUTES IV. DISCUSSION AND INFORMATION A. TRUCK ROUTE ENFORCEMENT Transportation Planner/Grants Manager Goodman disbursed a copy of the draft truck route ordinance and briefly explained the changes proposed. The revised ordinance would no longer reference the specific truck routes, but rather refer to the adopted truck route map in the Comprehensive Transportation Plan (which Transportation Planner Goodman passed out for reference}. The revised ordinance would prohibit the use of non truck routes by all trucks that pass through the city rather than a destination within the city. The revised ordinance also proposes to remove the 10 trip threshold for local trips. After discussion, the Committee requested that Transportation Planner/Grants Manager Goodman put the ordinance on the agenda for the next Council meeting. B. SHORELINE MASTER PROGRAM UPDATE Environmental Protection Manager Nix explained the update to the Committee. After questions, the Committee offered suggestions and items to look into to assist Environmental Protection Manager Nix in preparing the final. C. CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER} Human Services Planner Hursh and Economic Development Planner Hicks explained that this is an annual report required by HUD on a yearly basis. The Committee inquired on several items and asked for clarification. This item will be brought back to the Committee at a later date. D. SUB-METER BILLING Citizen Rosilyn Kutob introduced herself and had three minutes to state her issue. Ms. Kutob brought copies of her utility bills and stated she is concerned about the sub-meter billing. She feels that she, as well as other tenants, is being overcharged for utilities. The Committee asked questions of Finance Director Coleman and City Attorney Heid as to the format of the invoices that Ms Kutob distributed. The format of landlords was discussed and the committee concluded that the ordinance cannot specify the particular format that landlords use; however the elements of a landlords bills can be specified. The Committee further discussed ways to inform the public of the proposed appeal process for tenants receiving third party billing when they dispute a billing in the way of articles in the Auburn Reporter, website, and/or postings by the water meters. It was concluded after discussion that by the meters would be problematic due to lack of access. Chairman Wagner explained to Ms. Kutob that the discussion is still in the finalization process and to work with City staff. E. MONTHLY UTILITY BILLING Finance Director Coleman and Utility and Accounting Service Manager Jester explained the new monthly utility billing process and how this process will make it easier for customers to budget. The Committee unanimously agreed to the fee structure proposed by staff and asked that it be brought back as a revision to the City Code. Page 2 CITY OF WASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE APRIL 9, 2007 DRAFT MINUTES Chairman Rich Wagner called the meeting to order at 2:30 PM. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Engineering Aid Megan Robel, Transportation Planner/Grants Manager Tiffin Goodman, Street System Engineer Seth Wickstrom, Finance Director Shelley Coleman, Utility and Accounting Service Manager Karen Jester, Environmental Protection Manager Aaron Nix, Senior Planner Jeff Dixon, Economic Development Planner AI Hicks, Human Services Planner Michael Hursh, City Attorney Dan Heid, Secretary Kimberly Powell. Citizens Joe Binetti and Rosilyn Kutob. II. CONSENT AGENDA A. APPROVAL OF MINUTES Chairman Wagner requested that on Discussion Item B, Five-Story Wood Frame Construction, the last sentence be changed to read: ... "Chairman Wagner stated that he wanted to see equivalent safety mitigation in the proposal provided by the developer". It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve, as amended, the Public Works Committee minutes for March 26, 2007. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 07-14, SUNSET PACIFIC TEMPORARY FENCE It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee approve Right-Of-Way Use Permit No. 07-14. Motion carried. III. ISSUES A. RESOLUTION NO. 4175 DECLARING AN EMERGENCY FOR CONTRACTING TO REPAIR A DAMAGED SIGNAL POLE (NW CORNER OF 1ST STREET NE AND AUBURN WAY NORTH) Member Peloza inquired as to what the approximate dollar value the repair will be. Public Works Director Dowdy and Traffic Engineer Philpot estimated that it could be up to $100,000, but costs were uncertain at this time. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4175. Motion carried. Public Works Committee Minutes APRIL 9, 2007 DRAFT MINUTES IV. DISCUSSION AND INFORMATION A. TRUCK ROUTE ENFORCEMENT Transportation Planner/Grants Manager Goodman disbursed a copy of the draft truck route ordinance and briefly explained the changes proposed. The revised ordinance would no longer reference the specific truck routes, but rather refer to the adopted truck route map in the Comprehensive Transportation Plan (which Transportation Planner Goodman passed out for reference). The revised ordinance would prohibit the use of non truck routes by all trucks that pass through the city rather than a destination within the city. The revised ordinance also proposes to remove the 10 trip threshold for local trips. After discussion, the Committee requested that Transportation Planner/Grants Manager Goodman put the ordinance on the agenda for the next Council meeting. B. SHORELINE MASTER PROGRAM UPDATE Environmental Protection Manager Nix explained the update to the Committee. After questions, the Committee offered suggestions and items to look into to assist Environmental Protection Manager Nix in preparing the final. C. CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) Human Services Planner Hursh and Economic Development Planner Hicks explained that this is an annual report required by HUD on a yearly basis. The Committee inquired on several items and asked for clarification. This item will be brought back to the Committee at a later date. D. SUB-METER BILLING Citizen Rosilyn Kutob introduced herself and had three minutes to state her issue. Ms. Kutob brought copies of her utility bills and stated she is concerned about the sub-meter billing. She feels that she, as well as other tenants, is being overcharged for utilities. The Committee asked questions of Finance Director Coleman and City Attorney Heid as to the format of the invoices that Ms Kutob distributed. The format of landlords was discussed and the committee concluded that the ordinance cannot specify the particular format that landlords use; however the elements of a landlords bills can be specified. The Committee further discussed ways to inform the public of the proposed appeal process for tenants receiving third party billing when they dispute a billing in the way of articles in the Auburn Reporter, website, and/or postings by the water meters. It was concluded after discussion that by the meters would be problematic due to lack of access. Chairman Wagner explained to Ms. Kutob that the discussion is still in the finalization process and to work with City staff. E. MONTHLY UTILITY BILLING Finance Director Coleman and Utility and Accounting Service Manager Jester explained the new monthly utility billing process and how this process will make it easier for customers to budget. The Committee unanimously agreed to the fee structure proposed by staff and asked that it be brought back as a revision to the City Code. Page 2 Public Works Committee Minutes APRIL 9, 2007 DRAFT MINUTES F. SAVE OUR STREETS YEAR END REPORT Street System Engineer Wickstrom recapped the year-end report. The Committee requested a few minor changes, but overall agreed the report was well written. G. PROJECT GRANT STATUS UPDATE Transportation Planner/Grants Manager Goodman reviewed the Grant Status Update with the Committee Members. Item 1 -Citywide Intelligent transportation System (ITS) Proiect -Phase 1 B Chairman Wagner requested clarification on the date of the funds needed for the project. Item 24 -Lakeland Hills Reservoir Chairman Wagner asked for an update on this project and if funds are required in 2008. Assistant Director Selle and Utility Engineer Repp indicated that with the completion of the Lakeland Hills Water Service Area study and the likely construction of the Terrace View Booster Pump Station by the Kersey 3 developer, this facility has become less critical to meet the level of service for Lakeland Hills. H. 2007 PUBLIC WORKS PROJECT WORKLOAD Assistant City Engineer Gaub reviewed the workload with the Committee and provided clarification as necessary. Chairman Wagner indicated that the list was well done and that the only change he would suggest is to move the A Street SE Fire Station Offsite Improvements project from the lower priority planning/design projects list to the 2007 priority planning /design project list. The Committee also requested that the Public Works Project Workload list be brought to the Committee twice a year. Traffic Engineer Philpot requested the Committee's guidance regarding the scope of the Auburn Way, 4th Street NE to 4th Street SE, Pavement Preservation project. The Committee asked that a detailed analysis of abetter-than-average "temporary or short term" fix with cost estimates be brought back to the next PWC meeting for further discussion. I. CAPITAL PROJECTS STATUS REPORT Item 15 - 2006 Storm Pond Retrofit Program Chairman Wagner inquired as to which two detention facilities this included. Assistant City Engineer Gaub informed him that they include the pond located at the end of 15th Street NW on Terrace Drive and the removal of a small pond in the Terminal Park area on "D" Street SE. Item 32 - SR-164 Corridor Study Chairman Wagner provided some updated information to Public Works Director Dowdy. Item 25 - AWS Pedestrian Crossing Public Works Director Dowdy informed the Committee that he attended a meeting with Washington State Department of Transportation (WSDOT), NW Region (Traffic Section) and they are not in support of this project. In order for this project to move forward as a signalized pedestrian crossing on Auburn Way South near Elm Street, staff will need to continue discussions with WSDOT in order to receive the approvals needed. In addition, the State has indicated that any grant funds expended on the project will need to be reimbursed to the State if the project is not completed. Page 3 Public Works Committee Minutes APRIL 9, 2007 DRAFT MINUTES OTHER DISCUSSION Member Peloza asked Traffic Engineer Philpot about sight distance concerns at 8th and "F" SE and at 6th Street NE and "M" Street NE. Traffic Engineer Philpot explained that there were parking impacts that were being reviewed at both locations. Mayor Lewis requested verification of total actual miles that will be repaired in the Save Our Streets program this year. Mayor Lewis was referring to the information provided for an article out of his office showed 4.4 miles for the budgeted $1.2 million, but the draft end-of-the-year report references completing 6.5 miles for the same $1.2 million. Staff indicated that they would verify the correct quantity and report back to him. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:57 p.m. Approved the day of April, 2007 Rich Wagner Chairman Kimberly Powell Public Works Department Secretary Page 4 C1TY OF DRAFT U 1~~.J JL'~.L r PLANNING 8~ COMMUNITY WASHINGTON DEVELOPMENT COMMITTEE April 9, 2007 MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were Planning, Building and Community Director Michael Davolio, Community Development Administrator David Osaki, Senior Planner AI Hicks, Human Services Planner Michael Hursh, Police Chief Jim Kelly, Assistant Police Chief Larry Miller, Parks, Arts and Recreation Director Daryl Faber, Museum Director Patricia Cosgrove, Parks, Arts and Recreation Cultural Arts Manager Lorrie Rose, Traffic Engineer Laura Philpot, Project Engineer Robert Lee, Transportation Planner/Grants Manager Tiffin Goodman Economic Development Manager Dave Baron, Mayor Pete Lewis and Planning Secretary Kirsten Reynolds. Audience Members included: Debbie Luce, Judi Roland, other park board members DISCUSSION (moved to top of agenda by Chair Norman) Police Chief Kelly and Assistant Police Chief Miller discussed Auburn's jail needs and planning process for a new facility. The Chief reported that Auburn will reach full capacity by 2010; full capacity is approximately 150 individuals in a facility. Currently there are 43 individuals in Auburn and 60 at the Yakima location. The new facility will be located in Auburn and function as a multi-use facility, encompassing: 100-150 jail beds, probation, firing range and Courts. The timeline for this project was indicated to go to Council for review this year; it was stated that it's imperative to have a logistics decisions made within the year. PCD asked to be updated continually on the process of building amulti-use facility. Discussion: Member Wagner voiced that he would not be in support of another jail study, but made the recommendation to hire an architect verses a jail outfit. Right now the Auburn jail is not under ACA standards; with a new facility the national standards would need to be implemented. The PCD Committee was in agreement that hiring an architect should be the next direction to take. More updates to come to the Committee at a later meeting. II. APPROVAL OF MINUTES March 26, 2007 Member Wagner made a comment from the March 26th agenda regarding insurance and L & I coverage for volunteers. He would like to better understand the City's guidelines for future projects (this was not a correction to the past minutes). Correction #1 from Member Backus -from the Downtown Sidewalk Design discussion on March 26th Members of the Committee had asked for a drawing with the varying widths. Correction #2 from Member Backus -under the CDBG program discussion Page 1 Planning and Community Development Committee Minutes April 9, 2007 should also state that Members of the Committee asked for information on what's taken place since the neighborhood meetings. Member Backus moved to approve the minutes from the March 26, 2007 meeting as revised, seconded by Member Wagner. Minutes approved unanimously 3-0. III. ACTION A. Resolution No. 4173 -Comprehensive Annual Performance Evaluation Report (CAPER) Senior Planner AI Hicks and Human Services Planner Michael Hursh talked about the evaluation process for the City's management of CDBG funds. Michael Hursh noted that the One-Stop Center Planning Grant and Neighborhood Planning Grant were accidentally left out of the draft copy; however, they will both be place in the final draft copy in the amount of $50,000 for the One-Stop Center Planning Grant and $7,500 for the Neighborhood Planning Grant for completion of S.E. Main Street neighborhood improvements. Discussion took place regarding money being carried forward to next year for the promotion of the before and after school programs, in the amount of $2,500 because it was not used. Another topic of discussion was the absents of results based accountability; AI Hicks commented that this terminology is for the 2007 plan, the 2006 plan is what was in discussion. Copies of the Neighborhood Plan will be distributed to all three PCD members ensuring that approved revitalization efforts in the CAPER are being addressed. Member Backus moved to forward Res. No. 4173 on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. B. Resolution No. 4171 -Application for Designation as a Preserve America Community AND C. Resolution No. 4172 -White River Valley Historical Society Extended Lease Agreement Museum Director Patricia Cosgrove introduced a few of the Museum Board Members present at the meeting: President Gordan Humoto, Judy Roland and Larry Miller, last years president. Page 2 Planning and Community Development Committee Minutes April 9, 2007 Patricia Cosgrove gave a PowerPoint presentation encompassing the following topics: 1) Suggestion to Council to apply for the Preserve America Community grant; 2) proposal to extend the Historical Society lease agreement for the Mary Olson Farm; 3) present the Committee with the long range plan, as done ever five years. The Preserve America grant application was outlined for the Committee. This federal program requires the City to meet the following three criteria: 1) the City should have recently supported a historic preservation project promoting tourism and involving a public private partnership; 2) Council must adopt a resolution indicating its commitment; and 3) promote discovery of heritage though historic sites. Appling will require a 1-1 cash match grant. The grants range from 20,000 -100,000. The application is due February 2008. Next steps are to make this resolution and for the Mayor to sign the application. Discussion: the committee indicated that this information should go thought the Finance committee as well as PCDC. The next item addressed was the lease of the Olsen Farm to the Historical Society. The current lease expires at the end of July. The proposal is to extend the leas for another five years. Discussion: reason for the five year lease agreement was because that is what has always been done in practice; it can be changed for a longer time period. Since the City owns the property there is no risk in extending the lease longer than five years. The Committee showed interest in making this alonger-term lease, possibly 20 years. Chair Norman asked for some time to look over the lease via a-mail and for this lease extension to be revisited at a later meeting. Member Backus moved to forward Res. 4171 to full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. Member Backus moved to forward Res. 4172 with issues to be addressed as discussed to full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. Page 3 Planning and Community Development Committee Minutes April 9, 2007 IV. DISCUSSION A. Parks Long Range Plan 2007-2011 Museum Director Patricia Cosgrove presented another PowerPoint presentation on the Long Range Plan. There are three chapters that include general administration, the work to go on at the Farm, and the work to go on at the Museum. Sub-chapters include: financial health, maintain the facility, human resources, strategic planning, inventories and marketing. Under work to go on at the Museum: developing more educational services, preservation products. The last chapter is work to go on at the Farm develop on-site educational programs with the School District and public relations. A sincere thank you was addressed to the Council for all the support given for preserving the historic the Farm and the Museum. Chair Norman also showed appreciation for all the dedicated staff and board that have served the city. Discussion if their 501 c3 status hinders or helps the Society? Patricia Cosgrove stated there is actually a benefit as it allows the museum to play both sides of the non-profit and governmental agency. B. West Valley Hwy. Pedestrian Trail (moved forward on the agenda by Chair Norman) Traffic Engineer Laura Philpot and Project Engineer Robert Lee discussed the trail area next to Peasley Cannon connecting to 15t" Street S.W. The Engineers were proposing to give funding back to the State because at this time there are many other projects being pursued. Originally, there was hope to partner with other cities to construct the trail. The Committee concurred; staff will write the Transportation Improvement Board (TIB) to close the funding out. C. Les Gove Community Center Daryl Faber presented on the Community Campus project. There is $100,000 to move forward and take action on this project. The objective is to act first on the park property, then work with a third party for additional property acquisition. The plan is to have pre- design discussions with the Council sub-committees within the next month. Daryl is requesting qualifications from firms, emphasizing the need for an architect that values unique design. Discussion took place regarding key points the Committee would like to see implemented in the design. This gathering place needs to be a comfortable facility for large and small groups and have excellent autistics to accommodate both. It needs to be multi-functional. The Committee would like for the designer of the Puyallup Senior Center to be contacted because of the excellent design implemented in that project. Next steps are to get acquisition knowledge and details for review. The funding slide was not yet updated from the Retreat i.e. the Solid Waste Fund, so this needs to be done as well. Page 4 Planning and Community Development Committee Minutes April 9, 2007 D. Traffic Calming Improvements in S.E. Main Street Neighborhood Transportation Planner Tiffin Goodman gave an update on the S.E. Main Street Neighborhood community meetings held regarding the comprehensive traffic calming proposal. Two groups were conducted in an informal setting to examine feasibility of each project. Public Works Staff drafted a proposal after the meetings and sent a ballot out to the target community. The majority consensus came back from J Street; H and streets only had 50% buy in. The identified improvements proposed to the neighborhood were: 1) Install traffic circles and remove stop signs at specified intersections, and 2) Install speed cushions mid-block between East Main Street and 2"d Street S.E. and between 2"d Street S.E. and 4th Street S.E. at specified streets and alleys. A concern from the Committee was a need for more education on how to utilize roundabouts. Temporary installments of the speed cushions are liked to happen. Tiffin talked about the phone calls she's received from the community regarding complaints of taking street side parking to do these projects. Justifying a pilot program to test. There are a lot on unresolved issues on this topic so the Committee would like to start off slowly, ensuring the community is best served. Tiffin recommended starting with the F Street project because they had a high return percentage from the balloting. Implementation this summer. Follow up for which street is being implemented at a later date. E. Theater Plan Parks, Arts and Recreation Cultural Arts Manager Lorrie Rose, Parks Director Daryl Faber and Auburn Downtown Association President Debbie Luce held a discussion regarding what's been happening with the theater programming. Steve Wright, the hired consultant, put together a community group discussion to brainstorm ideas for programs and use of the theater. There was a good turnout, and people came up with several great ideas. Parking rose as a major issue as well as having the theater be a no smoking facility both inside and outside. The community, Council, Mayor and the downtown community have all been involved in this process. There is scheduled to be six more-weeks before there a deliverable. A draft of Steve's outcomes will be provided to the Committee when it's completed. The community was very energized when participating in this process. Purposed theater results based on community input will be completed in June. F. Valley Cities Consistency Letter Senior Planner AI Hicks talked about the Consolidated Plan and housing needs/ strategies for federal funds to house special needs populations. Valley Cities has requested a letter from the City that would indicate that its plans to build a 24 unit 24 new permanent housing units to serve homeless single adults and veterans with mentally ill and/or co-occurring (mental health and chemical dependency) disorders is consistent with the Consolidated Plan. This is a new construction project and project Page 5 Planning and Community Development Committee Minutes April 9, 2007 residents will earn 30% or below the area median income. VCCC will provide intensive, long-term supportive services to residents. The project will be located adjacent to VCCC's corporate office and service facility at 915 and 920 26th Northeast. AI Hicks asked PCD Members for additional direction to how they feel this request should play out. Planning Director Davolio stated they also asked for a zoning letter from the department; they were disappointed that the zoning letter was not more supportive. They asked for an exception on parking requirements. Staff and the Committee discussed if the Consolidated Plan is being followed consistently. The group agreed that is doesn't seem that targeting substance abuse populations is consistent with other City plans. The question was asked what evidence the Valley Cities would need to demonstrate to run this type of facility. Staff replied that the City wouldn't require anything because they are not funding the project. The Committee expressed that there needs to be more information and asked Senior Planner AI Hicks to invite the Valley Cities group to a PCD meeting to answer any questions the Committee has. Audience comment, Sue Singer informed the Committee that the community is already working on this issue. This is a community priority, and there are grass-roots efforts in play to find solutions to end homelessness. The Committee agreed that there are two separate issues needing to be addressed: 1) changing the Consolidated Plan and 2) addressing homelessness and causes there of. G. Public Art Chair Norman talked about the wonderful public art that was displayed in the City of Puyallup. The pieces were not just out in the open but also included in the building structures. Puyallup has a rotating art program which included 30 pieces of art located throughout the city. At the end of the series the public is allowed to vote on the art. The winner gets their piece purchased by the City. A priority would be to include public art in buildings. Puyallup has a mandatory .5 percent that developers must follow when building. Park staff Daryl Faber and Lorie Rose discussed the City of Kent's art implementation program for art. Daryl commented on all the upcoming projects and how they could0 work more art into the development. The Committee agreed to consider a new proposal to include more public art. Some questions need to be answered around what works for the artists and for the City. What are the priorities with new design plans, economic development i.e. addressing quality of life concerns. Community building and strength is the message the committee would like to send out. The Committee would like to see Parks staff bring more information on this topic with examples and percentages from other cities. The State Page 6 Planning and Community Development Committee Minutes April 9, 2007 has a one percent requirement. Issues and options presentation will come back to the Committee. V. INFORMATION A. Chair Norman would like to see the City hire someone for the Green Zone. B. Matrix • Electronic message board signs - put a report to PCD on May 14 • Include mention in code amendment update bed and breakfasts; • Review survey results -July • Overall code amendment update -July 1 • Transportation for after school events -June • Complete streets -August. To public works committee first. Move to Executive Session at 7:18 p.m. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 8:37 p.m. APPROVED THE DAY OF Lynn Norman, Chair Kirsten Reynolds, Secretary Page 7