HomeMy WebLinkAboutITEM V-C-6~ '
CITYOF_ T JT ~fT*
AU~ ~J I~.1~1 AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject Date:
Consultant A reement AG-C-255 Amendment #3 4/13/07
Department: Attachments: Budget Impact:
Public Works Bud et Status Sheet, Ma $ 0
Administrative Recommendation:
City Council grant permission to enter into Amendment #3 to Consultant Agreement No. AG-C-255 with
INCA Engineers, Inc. for Engineering Services for Project No. C207A - A Street NW Extension.
Background Summary:
The A Street NW Extension Project (C207A) consists of extending A Street NW from 3rd Street NW to 14~n
Street NW. Consultant work will include the design, environmental permitting, and right-of-way
acquisition work for the 3,200 foot arterial extension.
Amendment #3 to INCA's Consultant Agreement includes changing the current pavement design from an
asphalt pavement to a concrete pavement as well as evaluating possible alternatives for storm water
detention. The evaluation of storm alternatives may indicate a feasible and cost effective alternative to
the proposed storm pond. The Amendment includes optional services, such as, environmental, wetland
mitigation and revisions to the storm water design and engineering plans if a new alternative is chosen.
This authorized work is estimated to cost $27,000 with the optional services at $60,000 for a total
Amendment fee of $87,000.
The total project budget is $7.3 million and will include a combination of City and federal grant funds, as
well as Private Developer contributions.
It was discovered at the April 23, 2007, Public Works Committee meeting that the incorrect Budget Status
Sheet had been included in the packet. The correct Budget Status Sheet is attached.
W0507-2
04.9.1 C207A, A3.16.9
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ^ Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ^ Municipal Serv. ^ Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ®Public Works ^ Human Resources ^ Police
^ Planning Comm. ^ Other ^ Legal ®Public Works
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _/ /_
Referred to Until _/_/
Tabled Until _/_/_
Councilmember: Wa ner Staff: Dowd
Meetin Date: Ma 7, 2007 Item Number: V.C.6
AU$LJRN * MODE THAN YOU IMAGINED
E:WGENDA\W0507-2a.xls
BUDGET STATUS SHEET
1 of 1
Project No: C207A Project Title: A Street NW Extension
Project Manager: Bill Helbig
0 InitiationlConsultant Agreement
Initiation Date: 10/28/2002 Q Permision to Advertise Date: 05/02/07
Advertisement Date: Q Contract Award
Award Date: Q Change Order Approval
Q Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2006 2007 2008 Future Years Total
102 Fund -Unrestricted Streets $ 326,606 $ - $ - $ - $ - $ 326,606
102 Fund -Grants (Federal) $ - $ 1,226,000 $ 1,322,000 $ 1,646,000 $ 1,646,000 $ 5,840,000
102 Fund - PWTF Loan $ - $ - $ - $ - $ - $ -
102 Fund -Impact Fees $ - $ 82,000 $ 500,000 $ 549,000 $ 549,000 $ 1,680,000
Other $ - $ 450,000 $ - $ - $ - $ 450,000
Total $ 326,606 $ 1,758,000 $ 1,822,000 $ 2,195,000 $ 2,195,000 $ 8,296,606
Estimated Cost Funds Needed
Activity Prior Years 2006 2007 2008 Future Years Total
Design Engineering -City Costs $ 74,802 $ 31,069 $ 50,000 $ 50,000 $ - $ 205,871
Design Engineering -Consultant Costs $ - $ 295,673 $ 270,000 $ 200,000 $ 50,000 $ 815,673
Property Acquisition $ 251,804 $ - $ 675,000 $ 900,000 $ - $ 1,826,804
Property Acquisition -Consultant Costs $ - $ 4,570 $ 25,000 $ 50,000 $ 25,000 $ 104,570
Construction Estimate $ - $ - $ - $ 1,250,000 $ 3,121,000 $ 4,371,000
Project Contingency (15%) $ - $ - $ - $ - $ 654,000 $ 654,000
Const. Engineering -City Costs $ - $ - $ - $ 25,000 $ 190,000 $ 215,000
Const. Engineering -Consultant Costs $ - $ - $ - $ 55,000 $ 160,000 $ 215,000
Total $ 326,606 $ 331,312 $ 1,020,000 $ 2,530,000 $ 4,200,000 $ 8,407,918
102 Arterial Street Bud et Status
Prior Years 2006 2007 2008 Future Years Total
*102 Funds Budgeted () $ (326,606) $ (1,758,000) $ (1,822,000) $ (2,195,000) $ (2,195,000) $ (8,296,606)
102 Funds Needed $ 326,606 $ 331,312 $ 1,020,000 $ 2,530,000 $ 4,200,000 $ 8,407,918
•102 Fund Project Contingency () $ - $ (1,426,688) 5 (802,000) $ - $ - $ -
102 Funds Required $ - $ - $ - $ 335,000 $ 2,005,000 $ 111,312
* (#) in the Budget Status Sections indicates Money the City has available.