HomeMy WebLinkAboutITEM V-C-1_*
CITY OF
A r u~v
~~`" WASHINGTON
AGENDA BILL APPROVAL FORM
A enda Sub'ect: Award Contract 07-04 Date: Ma 2, 2007
Department: Parks, Arts and Attachments: Budget Status Sheet, Budget Impact:
Recreation Bid Tab Summa
Administrative Recommendation:
City Council award Contract 07-04, Project Number CP0608A, Game Farm Park Soccer Field Renovation
- Earthwork, to T.F. Sahli Construction on their low bid of $420,000 (including Bid Items #1 - #3), plus
Washington State sales tax of $37,380 for a total contract price of $457,380, plus add Alternate #1 in the
amount of $15,000.
Background Summary:
At their April 2nd meeting, Council granted permission to solicit bids for the renovation of the soccer fields
at Game Farm Park from the current dirt/clay fields, which will be demolished, and will be replaced with
fields covered in synthetic turf. This is a two-phase project, divided into the preparatory earthwork and
the installation of the turf material.
Contract 07-04 covers the earthwork, the major part of the work which includes installation and all
associated grading and sub-grade preparation of the grounds for the turf installation; as part of the
preparation, it also includes the installation of drainage and permeable base rock, concrete curbing,
asphalt surfacing and a chain link fence.
Six bids were received (see the attached bid tabulation form), with a range base bid range of $$420,000 -
$592,490 before tax. The low bid was 5% below the A&E estimate for this portion of the work. The
additional $15,000 cost for the additive bid item represents a very good value, and it is strongly
recommended by the Architect and the Project Manager, that this item be included in the award.
Specifically, it would provide a safety netting fence and a significant improvement to the fields.
Base Bid: $420,000
Additive: $ 15.000
Total Award before Tax: $435,000
Sales Tax Ca..089%: $ 38.715
Total Award: $473,715
R-0521-1
05.2 CP0608A
Reviewed by Council S Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ^ Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ®Municipal Serv. ^ Finance ^ Parks
^ Human Services ®Planning & CD ^ Fire ^ Planning
® Park Board ^Public Works ^ Legal ^ Police
^ Planning Comm. ^ Other Museum Board ^Public Works ^ Human Resources
^ Information Services
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^NO Call for Public Hearing _/_/
Referred to Until / /
Tabled Until / /
Councilmember: Norman Staff: Faber
Meetin Date: Ma 21, 2007 Item Number: V.C.1
AUBURN * MOE~E THAN YOU IMAGWED
BUDGET STATUS SHEET
Project No: CP0608 Project Title: Game Farm Soccer Field Renovation
Project Manager: Dan Scamporiina Date: May 2, 2007
Project Initiation
Permission to Advertise
Q Contract Award
O Constultant Contract Amendment Approval
Contract Finai Acceptance
The "Future Years" column indicates the projected amount to be requested in future annual budget requests.
Funds Budgeted (Funds Available)
Funding Prior Years 2007 2008 Future Years Total
Municipal Parks Construction 500,000 500,000
Fund 321 -Local Grants -Auburn Yth Soccer 30,000 30,000
Fund 321 -Local Grants - KC Youth Sports 75,000 75,000
Fund 321 -Shift from other project budget' 95,000 95,000
Fund 321 - IAC Grant 300,000 300,000
REET1 300,000 300,000
8A#1 -Spent in 2006 (6,400) (6,400)
Total 0 1,293,600 0 0 1,293,600
Estimated Cost (Funds Needed)
Activity Prior Years 2007 2008 Future Years Total
Design Engineering 60,000 60,000
Property Acquisition 0
Construction 1,240,000 1,240,000
Line Item Changes 0
Change Order #1 0
Construction Contingency
Other
Construction Engineering 0
Total 0 1,300,000 0 0 1,300,000
321 Fund Budget Status
Prior Years 2007 20008 Future Years Total
321 Funds Budgeted 0 1,293,600 0 0 300,000
321 Funds Needed 0 0 0 0 0
(321 Fund Project Contingency) 0 0 0 0 0
321 Funds Required 0 1,293,600 0 0 300,000
`Shift from Interurban Trail $50000 and another project, possible cell tower revenue
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