HomeMy WebLinkAboutITEM V-C-6~.
CITTY~OF
~V ~ J~~~1
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Public Facilities District Consultant A reement June 13, 2007
Department: Attachments: Budget Impact:
Finance Consultant A reement
Administrative Recommendation:
City Council approve a consultant agreement with Principled Solutions.
Background Summary:
Mayor Lewis would like to pursue a change in Washington State Law to allow the City of Auburn to create
a Public Facilities District. This contract allows Mayor Lewis to hire a consultant to achieve this goal.
N0618-2
A3.16.11
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ^ Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ^ Municipal Serv. ^ Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ^Public Works ^ Legal ^ Police
^ Planning Comm. ^ Other ^Public Works ^ Human Resources
^ Information Services
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _/ /_
Referred to Until _/_/
~
Tabled Until _/_/
!
Councilmember: Backus Staff: Coleman
Meetin Date: June 18, 2007 Item Number: V.C.6
~j~$jJRN * MORE THAN YOU IMAGINED
GOVERNMENT AFFAIRS CONSULTING AND
NON-DISCLOSURE AGREEMENT
This Government Affairs Consulting and Non-Disclosure Agreement ("Agreement") is hereby made and
entered into this Day of June, 2007, by and between Principled Solutions ("Consultant"), a sole
proprietorship under the laws of the State of Washington, with its office located at 4229 Park Drive
Southwest, Olympia, Washington 98512 and the City of Auburn. ("Client"), an incorporated Washington city,
with its office located at 25 West Main Street, Auburn, WA 98001-4998.
WITNESSETH:
WHEREAS, Client desires to enter into this Agreement with Consultant to define and set forth terms and
conditions for the performance by the Consultant of specific undertakings contemplated hereby and as may be
specifically set forth hereinbelow including, but not limited to, aiding, facilitating and/or supporting
Objectives that the Client may be presently progressing or is planning to develop and performing general
government affairs consulting in respect to Client Objectives;
WHEREAS, Principled Solutions is in the business of providing such services;
WHEREAS, in connection with these activities, both Client and Consultant will be providing the other Party,
respectively, with information and materials that may be of proprietary or confidential nature as may be
necessary to the performance of Consultant of contracted duties;
WHEREAS, Consultant and Client wish to evidence by this Agreement the manner in which Consultant will
provide consulting services and the way Confidential Information will be treated.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the premises
set forth hereinabove, the terms and conditions set forth hereinbelow, and other good and valuable
consideration, it is hereby agreed as follows:
Article 1. SERVICES TO BE PERFORMED BY CONSULTANT
1.1 Scope of Services. The Consultant is retained and appointed to represent the Client and to provide
the following services with the sole objective of obtaining financing tools for use by the Client in the
creation of a downtown revitalization project which may include, but is not limited to, the creation of
a Public Facilities District ("Objective"):
(a) Serve as a government relations representative for the Client before the Office of the
Governor of the state of Washington, the Washington State legislature, Washington State
agencies, other local governments, and any other political subdivision which may impact the
Client's Objective;
(b) Attend legislative committee hearings and other meetings specific to Client's Objective,
present testimony to such committees and represent Client in meetings with elected officials,
their staff and other special interest groups;
(c) Work with Client to develop clear goals and priorities for government relations activities and
aspire to achieve Client's desired Objective;
(d) As necessary, draft legislation and amendments as well as issue/position statements to
achieve Client Objective;
Consultant Initials
Client Initials
GOVERNMENT AFFAIRS CONSULTING AND NON-DISCLOSURE AGREEMENT Page 1 of 6
(e) As desired and needed, arrange for Client to testify before committees and to meet with
elected officials and their staff, and;
(f) Maintain regular communications via phone, fax and a-mail with the Client's designated
contact person or persons regarding all activities taken on behalf of Client.
1.2 Performance of Services. All services rendered by Consultant hereunder ("Services") and all work
product created thereby ("Work Product") shall meet the general parameters and other specifications
agreed by the Parties. Client's obligation to pay fees and expenses shall be met and paid on a
monthly basis by the Client as per invoices which shall be delivered by the Consultant to the Client.
1.3 Periodic Reporting. Consultant shall provide, at a minimum, monthly reports during the period of
this Agreement to the Client, represented by its Mayor. These monthly reports of Services may be in
the form of written summary, conference calls, or in person meetings as determined solely by the
Client on a month-by-month basis.
Article 2. COMPENSATION
2.1 Consulting Fees. For the purposes of this Article 2, "Consulting Fees" shall mean and be deemed to
include the Monthly Retainer Fee (as provided under Paragraph 2.2) and Expenses (as provided under
Paragraph 2.3), plus any Interest (as provided in Paragraph 2.4).
2.2 Monthly Retainer Fee. The Consulting Fees accrued by the Consultant in respect to the
performance of Services shall be a flat retainer of Three Thousand Dollars (US$3,000.00) per month.
2.3 Incidental Expenses. (a) Irrespective of the Monthly Retainer Fee (as provided under Paragraph
2.2), Client shall be responsible for the payment of all incidental and other expenses reasonably
incurred by the Consultant in respect of the performance of Services, excluding expenses normally
incurred by the Consultant in the operations and administration of its office. Expenses or Incidental
Expenses shall include, but not be limited to: a flat rate fee of $60.00 for proportional cellular and
long distance charges; copying, postage or fax costs; travel expenses, including mileage at the rate set
by the IRS and reasonable lodging charges; and, reasonable meals and promotional hosting. All
expenses which exceed Twenty-Five Dollars (US$25.00) shall be documented by the Consultant.
Any expense exceeding $250 shall be reimbursable only if approved, in writing, prior to being
incurred by Consultant.
(b) When appropriate, Expenses or Incidental Expenses incurred by the Consultant on behalf
of two or more of the Consultant's clients will be divided equally among those clients.
2.4 Monthly Invoicing; Payment Due Immediately; Interest. On a monthly basis, Consultant shall
submit to the Client an itemized invoice for all Consulting Fees accrued. Payment in respect of such
invoices shall be due and payable immediately by Client to Consultant. In the event the Client shall
not have tendered payment to the Consultant within fifteen (15) working days of the date of receipt of
such invoice, the Consultant may, at its discretion, charge interest at the rate of One and One Half
(1.5%) percent, compounded monthly, on the outstanding balance of such Consulting Fees due and
payable by Client. In addition, the Consultant shall have the right to suspend its performance of
Services, without penalty of breach on the part of the Consultant.
Consultant Initials
Client Initials
GOVERNMENT AFFAIRS CONSULTING AND NON-DISCLOSURE AGREEMENT Page 2 of 6
Article 3. APPLICABLE LAW AND DISPUTES
3.1 Legal Basis and Arbitration. This Agreement is based on and shall be interpreted under the laws of
the state of Washington. All claims and disputes between the Parties relating in any way to this
Agreement, or its performance, interpretation, validity or breach, or to any subject mentioned in this
Agreement, shall be arbitrated under the commercial rules of the American Arbitration Association,
in Seattle, Washington, before one neutral arbitrator. The award of the arbitrator may be confirmed
and enforced in any court having jurisdiction.
3.2 Good Faith Resolution. The Parties shall first make a good faith effort to resolve any differences
informally within Fifteen (15) business days of the date on which one of the Parties informs the other
of the dispute. No Party may initiate arbitration proceedings until the conclusion of this period.
3.3 Remedies. (a) In the event the Consultant may owe a refund to the Client, Consultant shall deduct
such amount from the total amount due and payable as per the next and any subsequent monthly
invoices, or provide full refund within Thirty (30) business days if refund exceeds total amount of
remaining terms of this Agreement.
(b) In the event the Client may owe amounts to the Consultant, such amounts shall become
due and payable by the Client immediately and Consultant may accrue interest on such amounts as
provided in Paragraph 2.2 from the date the amounts were originally due and payable.
Article 4. LEGAL COMPLIANCE AND DISCLOSURE
4.1 Public Disclosure Commission Compliance. Consultant shall be responsible for complying with
the provisions of the Washington Public Disclosure Act (Chapter 42.17 RCW) relating to lobbyist
disclosure including, but not limited to, the accurate and timely filing of the monthly Lobbyist
Monthly Expense Report Form (L-2). Client shall be responsible for complying with the provisions
of the Washington Public Disclosure Act (Chapter 42.17 RCW) relating to employer reporting and
disclosure including, but not limited to, the annual Employers of Registered Lobbyist Form (L-3).
Consultant and Client agree to be mutually responsible for the filing of the Lobbyist Registration
Form (L-1) as required.
Article 5. TERM AND TERMINATION
5.1 Term of Agreement. This Agreement shall commence from and be deemed effective on the date
first set forth hereinabove and shall continue in full force and effect thereafter until May 31, 2008.
5.2 Termination. Either Party may terminate this Agreement for any reason whatsoever upon giving
Thirty (30) business days notice to the other Party. In the event of a termination, the Consultant shall
submit a final invoice for amounts not previously invoiced to Client specifying the Consulting Fees
and Expenses accrued up to the date of termination. This Agreement shall in no event be deemed
terminated as long as Client may owe any monies to Consultant as Consulting Fees or otherwise, and
Consultant shall be entitled to all rights and/or remedies provided hereby with respect thereto.
Article 6. INDEPENDENT CONTRACTOR STATUS
6.1 Independent Contractor Status. Consultant shall at all times be deemed an independent contractor
of the Client and in no event shall Consultant be deemed an employee, agent, joint venturer, or
partner of the Client. Nothing in this Agreement shall be interpreted or construed as creating or
Consultant Initials
Client Initials
GOVERNMENT AFFAIRS CONSULTING AND NON-DISCLOSURE AGREEMENT Page 3 of 6
establishing the relationship of employer and employee by and between Consultant and Client and/or
as creating an exclusive arrangement between them. In this regard, Consultant shall have the right to
determine the method, details, and means of performing Services to be carried out for the Client and
Client shall not have the right to, and shall not in any manner, control or attempt to control the
method, details and means of performance by the Consultant of Services.
Article 7. CONFLICTS OF INTEREST
7.1 Consultant Representation. Consultant represents that, as of the inception date of this Agreement,
it is not aware of any conflict of interest with any other of its clients, or otherwise. In the event such
a conflict should arise, Consultant agrees to promptly disclose such conflict to Client. If the conflict
cannot be resolved in a good faith manner including, but not limited to, the hiring of a substitute
Consultant at Consultant's expense, then this Agreement may be terminated pursuant to the
provisions of Paragraph 5.2.
7.2 Similar Services to Similar Entity. Consultant will provide written notice to Client in the event that
similar services will be offered to a substantially similar entity. Consultant must obtain written
approval from Client prior to representing such entity.
Article 8. CONFIDENTIAL INFORMATION
8.1 Definition; Term of protection. All documents and other information which shall be submitted or
communicated by either of Parties within the context of this Agreement or otherwise related to the
Consultant's performance of the Services ("Information") shall remain the exclusive property of the
Party which shall have produced such Information (the "Owner") and shall be held by the other Party
(the "Recipient") in trust and treated as confidential during the period of validity of this Agreement
and after for a period extending Three (3) years from the date of termination of this Agreement.
8.2 Non-Disclosure. The Recipient of Information shall use its best efforts to protect Information from
disclosure to others using the same degree of care which it uses to protect its own confidential or
proprietary information of like importance, and in no event using less than a reasonable degree of
care. The Consultant further agrees that Information received by it in respect to the performance of
the Services shall be used only as expressly authorized or directed by the Client and or as otherwise
contemplated by this Agreement, and not for any other purpose. Notwithstanding the foregoing, the
Consultant may disclose Information received by it hereunder: (i) to Affiliates who agree in advance,
in writing, to be bound by this Agreement; (ii) to employees and independent contractors and
employees and independent contractors of its Affiliates who have a need to know for the purposes of
this Agreement and who agree to protect the received Information from unauthorized use and
disclosure by and under the terms of a written Non-Disclosure Agreement; (iii) to potential vendors
as specifically approved by the Client and subject to anon-disclosure agreement between the
Consultant and the potential vendor. A Recipient shall not otherwise disclose any Information to a
third party without the prior written consent of the Owner.
8.3. Exceptions. The restrictions contained in this Agreement on the use and disclosure of Information,
featuring in particular Sections 6.1 and 6.2, shall not apply to information that:
(a) Was publicly known at the time of Owner's communication thereof to Recipient;
(b) Becomes publicly known through no fault of Recipient;
Consultant Initials
Client Initials
GOVERNMENT AFFAIRS CONSULTING AND NON-DISCLOSURE AGREEMENT Page 4 of 6
(c) Was in Recipient's possession free of any obligation of confidence or non-disclosure at the
time of Owner's communication thereof to Recipient;
(d) Is developed by Recipient independently of and without reference to any of Owner's
Information or other information that Owner disclosed in confidence to any third party; or
(e) Is rightfully obtained by Recipient from third parties authorized to make such disclosure
without restriction; or
(f) Is identified by Owner as no longer proprietary or confidential.
8.4. Mandatory Disclosure. In the event Recipient is required by law, regulation or court order to
disclose any of Owner's Information, Recipient will promptly notify the Owner in writing prior to
making any such disclosure in order to facilitate Owner seeking a protective order or other
appropriate remedy from the proper authority, and Recipient hereby agrees to cooperate with Owner
in seeking such order or remedy.
8.5. Liability and Damages. The Parties acknowledge that Information is unique and valuable and that a
disclosure in breach of this Agreement will result in irreparable injury to Owner for which monetary
damages alone would not be an adequate remedy. Therefore, the Parties agree that in the event of a
breach or threatened breach of this Article 8, the Owner shall be entitled to specific performance, and
injunctive and other equitable relief as a remedy for any such breach or anticipated breach without the
necessity of posting a bond. Any such relief shall be in addition to and not in lieu of any appropriate
relief in the way of monetary damages.
Article 9. GENERAL PROVISIONS
9.1 Notices. Any notices to be given hereunder by any party to another party may be effected by
personal delivery, in writing, by registered or certified mail (prepaid postage with return receipt
requested), or by overnight delivery service. Date of actual receipt of notification shall be deemed to
be the effective date for such notice. Addresses listed in the first paragraph of this Agreement shall be
deemed to be the proper delivery address for all notices unless communicated in writing to both
parties during term of Agreement.
9.2 Assignment. Neither Party may assign this Agreement nor any portion hereof, except to an Affiliate
or successor in interest, without the prior written consent of the other.
9.3 Entire Agreement; Waivers. This Agreement constitutes the entire agreement and understanding
between the parties with respect to the subject matter hereof, and no other agreements,
understandings, or representations or discussion of any kind shall be deemed incorporated unless
expressly set forth herein. Any modification of this Agreement will be effective only if it is in
writing and signed by the party to be charged. Any delay or forbearance by either party in exercising
any right hereunder shall not be deemed a waiver of that right.
9.4 Severability. If any provision of this Agreement is held by a court of law of competent jurisdiction
to be invalid, void, or unenforceable for any reason whatsoever, the remaining provisions will
nevertheless continue in full force without being impaired or invalidated in any way.
9.5 Headings; References. The headings in this Agreement are inserted convenience of reference only
and shall not in any way affect the meaning of or interpretation of this Agreement. References to
Paragraphs and Articles shall refer to the Paragraphs and Articles of this Agreement. The words
Consultant Initials Client Initials
GOVERNMENT AFFAIRS CONSULTING AND NON-DISCLOSURE AGREEMENT Page 5 of 6
"herein", "hereinabove", "hereinbelow", and words of similar import shall be deemed references to
the several provisions of this Agreement.
9.6 Survival. Any covenants intended to be performed subsequent to the termination of this Agreement
along with any representations and warranties made herein shall survive the termination of this
Agreement, featuring in particular warranties related to confidentiality and non-disclosure of
Information. This agreement shall be binding upon and inure to the benefit of the parties, their
successors and assigns.
9.7 Legal Fees. In the event of litigation arising out of the performance of this Agreement, the prevailing
party shall be entitled to an award of its reasonable attorneys fees and costs.
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the day and year first written
above.
Consultant:
Principled Solutions
Client:
City of Auburn
By: By:
Thomas S. Dooley, Its President Pete Lewis, Its Mayor
Consultant Initials Client Initials
GOVERNMENT AFFAIRS CONSULTING AND NON-DISCLOSURE AGREEMENT Page 6 of 6