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Home My WebLink AboutITEM V-C-6 CITY OF .~'TBU~~.l~l AGENDA BILL APPROVAL FORM } WASH[NGTON Agenda Subject: Date: Award Contract 06-25 Au ust 14, 2007 Department: Attachments: Budget Impact: Public Works Bud et Status Sheet and Ma s $ 0 Administrative Recommendation: City Council award Negotiated Contract 06-25, Project No. CP0627, 2006 Pedestrian Crossing Improvements Project, to Transtech Electric, Inc. on their quote of $82,599.50. Background Summary: The project consists of constructing two pedestrian crossings, one on East Main Street, in the vicinity of the Auburn High School Performing Arts Center, and one on I Street NE, in the vicinity of 18th Street NE and Top Foods. Both crosswalks will have significant safety enhancements to accentuate the pedestrian crossing zone. Construction for this project is anticipated to begin in September 2007 and be completed in September 2007. This project initially solicited bids under the small works roster process on June 5, 2007, in which rio bids were received. Staff subsequently held a formal call for bids per ACC 3.12.020 (Advertising procedures). The bid opening was held on June 26, 2007 and again no bids were received. City staff requested permission to begin negotiating a Contract with a selected Contractor, on June 27, 2007, as allowed by ACC 3.12.020. Two Contractors were contacted and Transtech Electric, Inc. provided the lowest quote. A project increase of $62,429 within the 102 fund will be necessary; however, it will not require a budget adjustment due to the deferment of other projects previously listed under this account. W0820-10 04.9.1 CP0627 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O ^ Airport ^ Finance ^ Cemetery ^ Mayor ^ Hearing Examiner ^ Municipal Serv. ^ Finance ^ Parks ^ Human Services ^ Planning & CD ^ Fire ^ Planning ^ Park Board ®Public Works ^ Legal ^ Police ^ Planning Comm. ^ Other ®Public Works ^ Human Resources Action: Committee Approval: ^Yes ^No Council Approval: ^Yes ^No Call for Public Hearing _/_/_ Referred to Until _/_/_ Tabled Until _/_/_ Councilmember: Wa ner Staff: Dowd Meeting Date: August 20,2007 Item Number: V.C.6 ~~J$~[,TRN '~ MORE THAN YOU IMAGINED BUDGET STATUS SHEET Project No: CP0627 Project Title: 2006 Pedestrian Crossing Improvements Project Project Manager: Ryan Vondrak 0 Project Initiation Initiation Date: March 27, 2006 ~ Permision to Advertise Date: August 14, 2007 Advertisement Date: June 12, 2007 (~ Contract Award Award Date: Q Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2006 2007 Future Years Total 102 Fund -Unrestricted 13,224 36,800 50,024 Total 0 13,224 36,800 0 50,024 Estimated Cost (Funds Needed) Activity Prior Years 2006 2007 Future Years Total Design Engineering -City Costs 13,224 6,500 19,724 Construction Contract Bid 82,600 82,600 Authorized Contingency (5%) 4,130 4,130 Construction Engineering -City Costs 6,000 6,000 Total 0 13,224 99,229 0 112,453 "IUL HCLei"l al JLI'eeL tSUCt geL JLaLUS Prior Years 2006 2007 Future Years Total '102 Funds Budgeted () 0 (13,224) (36,800) 0 (50,024) 102 Funds Needed 0 13,224 99,229 0 112,453 *102 Fund Project Contingency () 0 0 0 0 0 102 Funds Required 0 0 62,429 0 62,429 (#) in the Budget Status Sections indicates Money the City has available. 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C.T vnvrurnN CITY OF .AUBURN ~' WASHINGTON 2006 PEDESTRIAN CROSSING IMPROVEMENTS PROJECT VICINITY MAP June 2007 Washington Elementary Scho01 .71te 1 i i '' !' tt I~.~L(~'~ VJ ~- i,~ ~ ~~~~ C)ptometric Clinic EAST MAIN STREET PEDESTRIAN CROSSING Location Map & Example Photograph C[FY OF `'` PUBLIC WORKS DEPARTMENT ~~ 25 West Main SUeet 111 1~~~.Jl! Auoum, Wazhug~on --"- WASHINGTON FUTURE PEDESTRIAN CROSSING Pedestrian Crossing on 3rd St NW at the Post Office East Main St Crossing will have a similar design with a median island and overhead crosswalk sign.