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Home My WebLink AboutITEM V-C-8 ^CITY OF AUBU~:N AGENDA BILL APPROVAL FORM WASH[NGTON Agenda Subject: Change Order #5 & #6 to Contract 06-21 Date: August 15, 2007 Department: Attachments: Budget Impact: Finance Budget Status Sheet, Staff Report, $ Chan a Orders #5 & #6 Administrative Recommendation: City Council approve Change Orders #5 & #6 in the amount of $ 418,542 to Contract 06-21 with Briere & Associates for work on Project No. C327A0, Auburn Golf Course Clubhouse Project . Background Summary: This is a project to construct a new clubhouse and restaurant at the City's Auburn Golf Course. The originally awarded contract provided for the major portion of construction of the building involved. As noted at the time of the original award, separate efforts were required for interior construction of services and finishes for the Restaurant and kitchen, to be operated by a Concessionaire. These two Change Orders provide for construction of those services and finishes. Change Order #5 provides Mechanical, electrical, plumbing, and finishes for the kitchen. Change Order #6 provides the finishes in the Restaurant Dining room. Original Contract cost: $ 2,203,000 Original WSSTax: $ 193,864 Total Contract: $ 2,396,864 Previous Changes 452,103 WSSTax: 40,237 Total Change: 492.340 CO #5 (Kitchen) 362,483 WSSTax: 32,261 Total Change: 394,744 CO #2 (Parking Lot)' 56 059 WSSTax 4 989 Total Change: 61,048 New Contract Amount: $ 3,073,645 WSSTax: $ 271,351 Total Contract: $3,344,996 N0820-2 04.4.7 PR C327A0 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ^Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O ^Airport ^Finance ^ Cemetery ^ Mayor ^Hearing Examiner ®Municipal Serv. ® Finance ^ Parks ^Human Services ^Planning & CD ^ Fire ^ Planning ^Park Board Public Works ^ .Legal ^ Police ^Planning Comm. ^ Other _ Q Public Works ^ Human Resources Action: Committee Approval: ^Yes ^No Council Approval: ^Yes ^No Call for Public Hearing _/_/_ Referred to Until _/_/_ Tabled Until _/_/_ Councilmember: Cerino Staff: Coleman Meeting Date: :August 20, 2007 _ Item Number: V.C.8 riU~U ~ MORE THAN YOU IMAGINED BUDGET STATUS SHEET Project No: c327a0 Project Title: Auburn Golf Course Clubhouse I Project Manager: Paul Berry Q Project Initiation Initiation Date: ~ Permision to Advertise Date: August 15, 2007 Advertisement Date: ~ Contract Award Award Date: ~ Change Order Approval Contract Final Acceptance Funds Budgeted (Funds Available) Funding Prior Years 2006 2007 Future Years Total 437 Fund -from BEET monies 700,000 700,000 Taxable Bonds 1,800,000 1,800,000 Non-Taxable Bonds 2,700,000 2,700,000 Total 0 5,200,000 0 5,200,000 Estimated Cost (Funds Needed) Activity Prior Years 2006 2007 Future Years Total Utility Installations -Engineering (C3276) 265,100 265,100 Design -Consultant Costs 261,900 123,100 385,000 Project Management -Consultant Costs 62,900 214,100 277,000 Specialty Equipment 135,000 135,000 Construction by Contractor- Estimate 227,100 3,850,000 4,077,100 Project Contingency 51,300 51,300 Admin, Permits, etc. 61,900 140,100 202,000 Construction -City Costs 5,800 5,800 Construction Engineering -Consultant Costs 0 0 Other - Reserve Bond Amounts, Bond Costs 200 0 200 Total 0 884,700 4,513,600 0 5,398,500 437 Fund Budget Status Prior Years 2006 2007 Future Years Total *437 Funds Budgeted 700,000 0 700,000 437 Funds Needed 0 0 437 Fund Project Contingency () 0 0 0 0 0 437 Funds Required 0 700,000 0 0 700,000 Taxable Bond Funds Budget Status Prior Years 2006 2007 Future Years Total Bond Funds Budgeted ( 0 1,800,000 0 1,800,000 Funds Needed 0 0 59,800 59,800 * Fund Project Contingency () 0 0 0 0 Funds Required 0 1,800,000 59,800 1,859,800 Non-Taxable Bond Funds B ud et Status Prior Years 2006 2007 Future Years Total Bond Funds Budgeted ( 0 2,700,000 0 2,700,000 Funds Needed 0 0 138,700 138,700 * Fund Project Contingency () 0 0 0 0 Funds Required 0 2,700,000 138,700 2,838,700 Total From all Funds 5,398,500 C:\Documents and Settings\crichar\Local Settings\Temporary Internet Files\OLK60\BudgetStatusSheet-CO#5-6.xls 1 of 1 x .. ~ ~4d. CITY OF * "~~ ~ ~, Harris & Associates F- . * ~~``~~~-.,~.'F°' WA~VVS/HINGTON '. MEMORANDUM August 14, 2007 TO: Shelley Coleman, Finance Director FROM: Paul Berry, Owner's Project Manager SUBJECT: Change Order No. 586, Briere & Associates Auburn Golf Course Clubhouse Project Attached is proposed Change Orders No. 5 & No. 6 to our contract with Briere & Associates for construction of the Clubhouse at the Auburn Golf Course. I recommend approval and signature execution of these Change Orders. Change Order No. 5 provides for the Tenant Improvement -Mechanical/Plumbing/Electrical construction for the kitchen area of the Clubhouse Restaurant space. Original expectation was that this work would be accomplished by the Concessionaire. In the end it was determined to be done by the City, and we have negotiated this Change Order to accomplish the work with our main building Contractor. The cost is the result of extensive negotiation, both as to scope with the concessionaire, and as to cost with Briere & Associates. Change Order No. 6 provides for the Tenant Improvement -Interior Finishes of the Clubhouse Restaurant space. Again,. work originally contemplated to be done by the Concessionaire is now being done by the City through the main building Contractor. An Agenda Bill for Council Consideration of these items is attached. August 15, 2007 Recommendation of Briere Change Orders #5, 8 #6 ~ Page 1 s~ ® rM ~~=i Document G101 - 2001 Change Order PROJECT (Name and address): Aubum Golf Course Clubhouse 29630 Green River Road Aubum, WA 98092 TO CONTRACTOR (Name and address): Briere & Associates, Inc 2002 Duvall Avenue NE Renton, WA 98059 CHANGE ORDER NUMBER: OS DATE: July 31, 2007 ARCHITECT'S PROJECT NUMBER: 0604 CONTRACT DATE: NTP 11/15/2006 CONTRACT FOR: General Constmction OWNER: ^ ARCHITECT: ^ CONTRACTOR: p FIELD: ^ OTHER: ^ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Provide complete tenant improvements for the general kitchen & bar area and as indicated in COPR 12. This work shall become phase 2 and shall have a new completion contract date as indicated below. The original Contract Sum was = 2,203,000.00 The net change by previously authorized Change Orders s 452,103.00 The Contract Sum prior to this Change Order was ; 2,655,103.00 The Contract Sum will be increased by this Change Order in the amount of s 362,483.00 The new Contract Sum including this Change Order will be ; 3,017,586.00 The Contract Time will be increased for phase two by ninety-eight (98) days. The date of Substantial Completion as of the date of this Change Order therefore is November 6, 2007 for phase two. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. David A. Clark Architects, PLLC Briere & Associates, Inc. City of Auburn ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 33017 134`n Ave SE, Au m, A 98092 AD R S ~~~~ /~~ BY Signature) L David A. Clark (TYPe ~~ 2002 Duvall Avenue NE Renton, WA 98059 ADDRESS BY (Si r ~o ~~ ~Q'~"Sa ~` (Typed name) ~~ 15 E `ZI~o~ DATE 25 West Main Street Aaburn, WA 98002 ADDRESS BY (Signature) (TYPE name) DATE DATE AIA Document G701 TM - 2001. Copyright ®1979, 1987, 2000 and 2001 by The American Institute of Architects. Ali rights reserved. WARNING: This AI Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 13:37:23 on 08/10/2007 under Order No.1000311839_t which expires on 7/24/2008, and is not for resale. User Notes: (874424799) Change Order Summary Auburn Golf Course Clubhouse Change Order No. Date 1 Provide complete tenant improvements as indicated on the attached breakdown and as indicated in COPR 12, generally referred to as the "Kitchen Improvements" 2 Add 8 outlets in the Kitchen as part of Addendum #K1. Total of all items above Original Contract Sum CO1 $ 37,517 CO 2 $ 380,125 CO 3 $ 16,508 CO 4 $ 17,953 Net Change by previous Change Orders Contract prior to this change order was 'This Change Order New Contract Sum incl. this CO $ 2,203,000.00 $ 452,103.00 $ 2,655,103.00 $ 362,483.00 $ 3,017,586.00 5 7/31/2007 $ 360,483.00 $ 2,000.00 $ 362,483.00 David A. Clark Architects, PLLC CO 5 Summary.xls 8/10/2007, 1:01 PM ~e :f -;,= Docu ment G701 TM - 2001 Change Order PROJECT (Name and address): Auburn Golf Course Clubhouse 29630 Green River Road Aubum, WA 98092 TO CONTRACTOR (Name and address): Briere 8t Associates, Inc 2002 Duvall Avenue NE Renton, WA 98059 CHANGE ORDER NUMBER: 06 DATE: August 1, 2007 ARCHITECTS PROJECT NUMBER: 0604 CONTRACT DATE: NTP 11/15/2006 CONTRACT FOR: Genera) Constrncdon OWNER: ^ ARCHITECT: ^ CONTRACTOR: ^ FIELD: ^ OTHER: ^ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, wkere applicable, any undisputed amount attributable to previously executed Construction Change Directives) Provide complete tenant improvements for the general Dining Room azea and as indicated in COPR 13. This work shall become a part of phase 2 and shall have comply with the phase 2 completion contract date as indicated below. The original Contract Sum was S 2,203,000.00 The net change by previously authorized Change Orders s 812,586.00 The Contract Sum prior to this Change Order was S 3,015,586.00 The Contract Sum will be increased by this Change Order in the amount of S 56,059.00 The new Contract Sum including this Change Order will be s 3,071,645.00 The Contract Time will be unchanged for phase two by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is November 6, 2007 for phase two. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. David A. Clazk Architects, PLLC Briere & Associates, Inc. City of Auburn ARCHRECT (Firm name} CONTRACTOR (Firm name) OWNER (Firm name) 33017 134th Ave SE, 2002 Duvall Avenue NE 25 West Main Street u , WA 98092 ADD SS BY (Signature) David A. Clark (Typed ame) _ v v~~ ~ DATE Renton, WA 98059 AD RE S ~9~----- B (ign rre Joti ~2~~30~, (Typed name) f~-~s~- 8, Zop7 DATE Anbum, WA 98002 ADDRESS BY (Signature) (Typed name) DATE AIA Document G701*^ -2001. Copyright ®1979, 1987, 2000 and 2001 by The American Institute of Archhects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any ' portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software x107:28:93 on 08/01/2007 under Order No.1000311639_i which expires on 7/24/2008, and is not for resale. User Notes: (3195029048) Change Order Summary Change Order No. 6 Auburn Golf Course Clubhouse Date 8/1/2007 1 Provide complete tenant improvements as indicated on the attached breakdown and as indicated in COPR 13, generally referred to as the "Dining Room Improvements" Total of all items above Original Contract Sum CO1 $ 37,517 CO 2 $ 380,125 CO 3 $ 16,508 CO 4 $ 17,953 CO 5 $ 360,483 Net Change by previous Change Orders Contract prior to this change order was This Change Order New Contract Sum incl. this CO $ 2,203,000.00 $ 812,586.00 $ 3,015,586.00 $ 56,059.00 $ 3,071,645.00 56,059.00 $ 56,059.00 David A. Clark Architects, PLLC CO 6 Summary 8/1/2007, 7:20 AM