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Home My WebLink About09-04-2007 ITEM VIII-B-4CITYOF Nk w RN WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: Citizen Corps Grant Acceptance August 29, 2007 Department: Attachments: Budget Impact: N/A Police Resolution No. 4232 and draft contract Administrative Recommendation: City Council adopt Resolution No. 4232. Background Summary: King County Office of Emergency Management (OEM) has received grant funding from the Department of Homeland Security for support of Citizen Corps Council activities, including Community Emergency Response Teams (CERT). The City of Auburn is a supporting partner of the White River Valley Citizen Corps Council (CCC), along with the cities of Algona and Pacific and the Valley Regional Fire Authority. Over the past year, more than 100 people have graduated from our local CERT program, sponsored by these organizations. The current grant will provide money to offer the course in Spanish, provide continuing education to our local team members, and support the planning and coordination of CERT refresher training for all of south King County (Zone 3). By accepting this grant, the City agrees to teach the standardized CERT curriculum, provide continuing education opportunities for CERT members, coordinate Zone 3 refresher training, and to submit timely reimbursement requests to King County OEM. P0904-1 F5.2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Cemetery ❑ Mayor ❑ Airport ❑ Finance ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Legal ❑ Police ❑ Park Board ❑Public Works ❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes []NoCall for Public Hearing Referred to Until Tabled Councilmember: Cerino Staff: Kell Meeting Date: September 4, 2007 Item Number: VIII.B.4 AUBURN* MORE THAN YOU IMAGINED RESOLUTION NO. 4 2 3 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE KING COUNTY OFFICE OF EMERGENCY MANAGEMENT IN THE AMOUNT OF TWENTY EIGHT THOUSAND FIVE HUNDRED SEVENTY DOLLARS ($28,570.00) TO PROVIDE COMMUNITY EMERGENCY RESPONSE TRAINING TO SPANISH SPEAKING POPULATIONS, PROVIDE GENERAL SUPPORT FOR THE AUBURN COMMUNITY EMERGENCY RESPONSE TEAM, AND PROVIDE FUNDS FOR ZONE 3 CERT REFRESHER TRAINING, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE NECESSARY AGREEMENTS TO ACCEPT SAID FUNDS WHEREAS, the City of Auburn is a participating member of the White River Valley Citizen Corps Council; and WHEREAS, the Department of Homeland Security has designated funds to assist Citizen Corps Councils in providing programs and has provided King County with those funds to distribute; and WHEREAS, Community Emergency Response teams fall under the authorized activities of Citizen Corps Council programs; and WHEREAS, the City of Auburn desires to offer Community Emergency Response Team training to the local Spanish speaking population, support it's existing Community Emergency Response Team program and provide refresher training for Zone 3 CERT teams. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Auburn hereby accepts a grant from the King County Office of Emergency Management in the amount of Twenty Resolution No. 4232 August 29, 2007 Page 1 Eight Thousand Five Hundred Seventy dollars ($28,570.00) to offer Community Emergency Response Team training to Spanish speaking residents, provide general support for the existing Community Emergency Response Team program, and provide funding for Zone 3 CERT refresher training. The Mayor and City Clerk are authorized to execute a Sub -Grant Agreement with the King County Office of Emergency Management for the reimbursement of said funds in substantial conformity with the Agreement attached hereto and designated Exhibit "A" and incorporated herein by this reference. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out directives of the legislation. Section 3. This Resolution shall be in full force and effect upon passage and signatures hereon. SIGNED and DATED this day of September 2007. CITY OF AUBURN PETER B. LEWIS, MAYOR ATTEST: Danielle Daskam, City Clerk 0laniel B. Heid, City Attorney --------------------------------------------- Resolution No. 4232 August 29, 2007 Page 2 EXHIBIT A Scope of Work Date: 08/30/2007 ..................................... Revision #: 0 Project Number: P..... Title: ' ' '......................*......"I..**.' ' *'-...'..........I.'.........-......'" *.... .... ... .. . ''' '-.........................................................................'"*** . ......roject City of Auburn SpanishCERT and Continuing Eucaion.............. ............................................................... ........................... Sub Grantee Name: City of Auburn *- Contact Person: Sarah ... K. "Mi'lie'r . ... .. ...... ............. ....... . ...... ** . ....... Job Title: ........................................................... ..... ... ............................ .. ..................................... ... ........................................................... I .......... I ........................... ............. I ..................... -.1 ........................... I ........ ... Emergency... Preparedness Manager Address: 340""*E Main St., Suite 2-01 ..................................... .... . ....... . ...... . . ....... Phone: .................... I .... ........................ ............ ... ........... .. ...... ... ........................... ............ - ............ ............. .......... ....... . . ..... ... ............ .. ( 53) 876-1909 Fax: ............................ - .............................. ... .......... I .................. .......................... .......................... ........................ .................... (253) 939-7769 Email: . . ...... * .. ........ . ...... . ........ skmiller@auburnwa.gov Page 1 Form Updated. 0611212007 EXHIBIT A Scope of Work Check the Investment Justification that best describes your project For SHSP & LETPP Projects: ❑ Enhance Regional Collaboration and Sustain Existing Regional Programs ❑ Enhancement of Responder Team Capabilities to Operate in CBRNE Environment ® Sustained Citizen Corps Activities and Increased Public Education Efforts ❑ Critical Infrastructure Identification, Assessment, Planning and Target Hardening ❑ Build Regional Interoperable Communications Capabilities ❑ Law Enforcement Specialized Response and Investigation Resources ❑ Medical Response Capability Enhancements ❑ Analytical Support for Fusion Center and Regional Intelligence Groups ❑ Regional and State Agency NIMS Implementation Activities ❑ Development and Enhancement of Type III Incident Management Teams ❑ Animal Mass Depopulation and Disposal Plan Development and Execution ❑ Build Resource, Patient and Volunteer Tracking Systems for Status and Credentialing ❑ HRSA/Homeland Security Hospital Preparedness Integration ❑ Medical and Health Laboratory Capacity Enhancements For UASI Projects: ❑ Enhance CBRNE detection capabilities ❑ Public Education, Outreach and Volunteer Preparedness ❑ Critical Infrastructure Protection ❑ Enhanced Explosive Device Response Capabilities ❑ Enhancement of Emergency Operations Technology ❑ Enhancement of Hazardous Materials Response Capabilities ❑ Regional Counter -Terrorist Center to improve Intelligence and Information Sharing ❑ Urban Wide Interoperable Communications ❑ Enhancement of Law Enforcement CBRNE Related Capabilities ❑ Implementation of a Patient, Resource and Volunteer Tracking System ❑ Increase Medical Surge Capability ❑ Implementation of NIMS & NRP ❑ Urban Area Coordination, Planning and Exercise ❑ UASI Program Sustainment & Management & Administration Page 2 Form Updated: 06/12/2007 EXHIBIT A Scope of Work For SHSP & LETPP Projects: Use BOTH documents below to identify one Goal & Objective in each that best represents this project: In The Washinqton Statewide Homeland Security Strategic Plan (Start at PAGE 25) ................................................................................................................................................................................................................. Objective 5.6.2: Build a strong statewide volunteer capability to assist emergency responders for all -hazards by June 2011. ........... fl Region 6 Homeland Security Strategic Plan (Start at PAGE 24) ..................................................................................................................................................................................................................................................... Regional Priority VI. Develop Region -wide Public..Information, Public Educati..on, and Outreach Strategies. Goal C. Increase public awareness of hazards and risks to promote self-reliance and personal safety. For UASI Projects Use the document below to identify one Goal & Objective in each that best represents this project: In UASI Seattle -King County Urban Area Strategy' Excerpt from Goals and Obiectives Page 3 Form Updated: 06/12/2007 EXHIBIT A Scope of Work Describe your project using a maximum of two pages by answering ALL of the following questions separately Part 2. The Council will also provide one CERT training course in Spanish, utilizing instructors from City of Auburn Emergency Management and the Valley Regional Fire Authority. Some materials will be translated into Spanish and made available to anyone who wants them. -� .,.................................................. �, vviiat 10 Elia pulpuJu VI lller0 eci! ................................................................................................................................................................................................................. Part 1: The first purpose of this project is to enhance learning and training opportunities for both existing and future CERT members. Part 2: The second purpose of this project is to provide disaster preparedness and CERT training to people who speak Spanish. The secondary purpose is to solicit potential instructors who could teach the program in Spanish, eliminating .the need for translators for future offerings. ......................................_............................................................................................................................................................_......................................................._................................................................................................_.............................................. 3..........._What. problem does the project solve? _ . _ .......................................................................................................................................................................................... Part 1: The current program must rely upon assistance from other agencies to conduct basic training. Rescue "dummies" must be borrowed from surrounding programs and driven to Auburn for training activities. Equipment must also be borrowed from the Valley Regional Fire Authority's (VRFA) public education division. This equipment includes triage belts, a storage container, and a fire prop. The newly formed Fire Authority has already suggested that the CERT program obtain its own equipment, in order to ensure its continued use and availability. Currently, CERT supplies are stored in a 40 foot rusted out, leaky cargo container that is owned by the VRFA. This is not acceptable, as the container does not provide adequate protection for CERT supplies. It is also not possible to secure the container, meaning that things could be taken without permission. The City of Auburn has a staff person available to support the CERT program, but this person is currently only funded for 3 days per week. This grant Page 4 Form Updated: 0611212007 EXHIBIT A Scope of Work ............................................................................................................................................................................................................................................................... would provide project management consulting that would relieve the part-time staff person of CERT responsibilities, ensuring consistency and dedicated time for the project. Part 2: Currently there is no organized disaster preparedness activity in this community for those who speak Spanish. This project will train up to 30 members of the Spanish speaking community in basic disaster preparedness skills. 4. How does the project enhance local I regional homeland security and preparedness for CBRNE I Terrorist I WMD incidents? ............................................. ... ...................................................................................................... ....................... Coordinated by the Department of Homeland Security, (DHS), Citizen Corps and its programs, is a component of the USA Freedom Corps that focuses on opportunities for people to participate in a range of measures to make their families, homes, and communities safer from the threats of terrorism, crime, and disasters of all kinds. Citizen Corps also brings together a community's first responders, firefighters, emergency health care providers, law enforcement, and emergency managers with its volunteers. .......................................... ......... ... 5. What activities need to be completed to finish the project? If the project will be implemented in phases, identify this clearly and tie them to your timeline in the following section...... ................................................................................................................................................................................................................................................................................................................................... A storage container will be purchased and located on City of Auburn property for storage of CERT related supplies and materials. New supplies and materials will be purchased, including a rescue "dummy", CERT field guides, triage belts, materials for a fire prop and additional CERT vests. Spanish CERT manuals will be printed. Locally used materials, including PowerPoint presentations and some handouts, will be translated into Spanish. Instructors, possibly through translators, will teach the course. The project will be supported by a project management consultant who will work approximately 15-19 hours per week, from Septemberto .............................................................................. .................................................................................................................................................................................................................................................................. 6. What are the tangible results_ and / o.r.deliverables of the project? .................. Tangible results of this project will be monthly continuing education activity for all local CERT members, as well as supplies and materials to support current and future classes. Updated PowerPoint presentation will be translated into Spanish and made available to all interested parties after translation is complete, material has been used in a course, and edits have been made as necessary. Delivery date no later than 2/28/2008 ..........7. H .................... _ow will the grant funds...be...used..to._su.P.Port...this....project?........................................................................................................ Grant funds will be used to pay for CERT Field Guides, Triage Belts/Tape, Vests, Materials to make fire prop, snacks, storage container, and a rescue dummy. Funds will also be used to pay for manual printing costs, overtime pay and benefits for instructors, vests and snacks. Support for both projects will be provided by a project management consultant who will work on recruiting, class organization, registration processes, instructor scheduling, and other project related activities. Page 5 Form Updated: 06/12/2007 EXHIBIT A Scope of Work Make a timeline that includes measurable activities for task completion and critical dates. Project must be completed and delivered prior to 02/29/2008. If your project involves purchase of equipment, allow 3 months for equipment approval process to be completed which will happen before the contract is executed. Page 6 Form Updated: 0611212007 EXHIBIT B Budget Using Appendix D - ALLOWABLE COST MATRIX of FY06 Grant Guidelines, identify the allowable costs that best represent this project: V Appendix D - ALLOWABLE COST MATRIX ...................................... ..................................................... ............. ... ... ........................................... ..................... ............................................................... ....... ... ... ........................... ......... ... ..................................................................................................... _....................... ........................ .......... ...... ... . Establish enhance o.r.evaluate Citizen Corps related.volunteer programs Page 7 Form Updated: 06/12/2007 EXHIBIT B Budget Check the option that is appropriate for your project: ❑ This is not a pass through project (KCOEM Projects ONL1) ® This is a pass through project (All other projects) IMPORTANT NOTE: This is a reimbursement, grant Fill out the budget table using the correct budget category for your project expenses. For Goods & Services you MUST specify what the amount is for and indicate the budget category. If your project requires purchase of equipment, you should fill out the Equipment Budget Detail Worksheet (see next section) and then type the Equipment Purchase Total Cost from the Worksheet into this Budget Table. Use the TAB key to move between cells in the table (left; to right) - DO NOT USE ENTER KEY ❖ 10% of total award amount maybe shifted between approved budget object codes ❖ Final signed invoice voucher to be submitted with final performance report & deliverables — Invoices not to exceed total amount of contract award Page 8 Form Updated: 06/12/2007 EXHIBIT A Scope of Work Date: 08/30/2007 ............................................................... Revision #: 0 Project Number: .. ..... ............. .. . . . .. .. . Project Title: . . ............... . .......... .. . . . ... . .. .................... .. . ........ . . . . .. . . .... . . .. .............................. . ... .................. Zone 3 CERT Continuing Education ................................................... .... ................... ....................... ........................ ...................................................................... .......... -'- ............................................................................. ---- ..................... Sub Grantee Name: City of Auburn .................... . .......................................................... . ............................................................................. ........... ............................................................................................................ Contact Person: ... - .................. ... .................... Sarah K. Miller Job Title: .. . ....... . . . . . .. . ........ . . .. ................ . . . . ............... . ..... ........ ............ . . ..... Erne�qency Preparedness Manager .................................. . ........ . .. .. ..... " - * '* . ..... ....... . ........................ ..... . ............ Address: 340 E Main St., Suite 201 ........................................... 11 ................ ........ .... ....................... .... ..................................... Phone: ....................................................................................................... ..... " ....................... -- ............... ............... - (2-5.3.) 876-1909 .......................... .............. ...... ................................................................................. Fax: ...(253) 939-7769 . ....................... . . ... ............... *"*"*"*"* * . . ...... . . .. ..... . . ..... ... ... .. Email: .. . ............. skmiller@auburnwa.gov Page 1 Form Updated: 06/12/2007 EXHIBIT A Scope of Work Check the Investment Justification that best describes your project ❑ Enhance Regional Collaboration and Sustain Existing Regional Programs ❑ Enhancement of Responder Team Capabilities to Operate in CBRNE Environment ® Sustained Citizen Corps Activities and Increased Public Education Efforts ❑ Critical Infrastructure Identification, Assessment, Planning and Target Hardening ❑ Build Regional Interoperable Communications Capabilities ❑ Law Enforcement Specialized Response and Investigation Resources ❑ Medical Response Capability Enhancements ❑ Analytical Support for Fusion Center and Regional Intelligence Groups ❑ Regional and State Agency NIMS Implementation Activities ❑ Development and Enhancement of Type III Incident Management Teams ❑ Animal Mass Depopulation and Disposal Plan Development and Execution ❑ Build Resource, Patient and Volunteer Tracking Systems for Status and Credentialing ❑ HRSA/Homeland Security Hospital Preparedness Integration ❑ Medical and Health Laboratory Capacity Enhancements For UAS! Projects: ❑ Enhance CBRNE detection capabilities ❑ Public Education, Outreach and Volunteer Preparedness ❑ Critical Infrastructure Protection ❑ Enhanced Explosive Device Response Capabilities ❑ Enhancement of Emergency Operations Technology ❑ Enhancement of Hazardous Materials Response Capabilities ❑ Regional Counter -Terrorist Center to improve Intelligence and Information Sharing ❑ Urban Wide Interoperable Communications ❑ Enhancement of Law Enforcement CBRNE Related Capabilities ❑ Implementation of a Patient, Resource and Volunteer Tracking System ❑ Increase Medical Surge Capability ❑ Implementation of NIMS & NRP ❑ Urban Area Coordination, Planning and Exercise ❑ UASI Program Sustainment & Management & Administration Page 2 Form Updated: 0611212007 EXHIBIT A Scope of Work Use BOTH documents below to identify one Goal & Objective in each that best represents this project: T The Washington Statewide Homeland Security Strategic Plan (Start at PAGE 25) ............. .......................... . .............................. . ....................................... . ............................................................ .................... .................................... . ....................... . ........................................... . ............... . ............................................ ... ........ - .................................................... .......................... Objective 5.6.2: Build a strong statewide volunteer capability to assist emergency respondersfor all -hazards byJune 2011. ... ... .... ........................... ............................... - .................. ............................................................................................... ...... ... .... ................................. .......... . T Region 6 Homeland Security Strategic Plan (Start at PAGE 24) . .. ........................................ ...... ... I ............................... ... " I-— ............... .............. I I ............ ... .. ........................... ................................................................... - 1. - . I ...... ........ .. ...... ...................................................... .............................. Regional Priority VI. Develop Region -wide Public Information, Public Education, and Outreach Strategies. Goal C. Increase public awareness of hazards and risks to promote self-reliance and onal sa ............................................... I ............................ ft- pers ......................fe......... . ... . . . ty . ......... ...................................... .. - ............................. - ............................................ .................................................................................................. ..... ............................... I ........... Use the document below to identify one Goal & Objective in each that best represents this project: 1n UASI Seattle -King County Urban Area Strategy: Excerpt from Goals and Objectives Page 3 Form Updated: 0611212007 EXHIBIT A Scope of Work Project Description Describe your project using a maximum of two pages by answering ALL of the following questions separately 1. Provide a descri tion of our ro'ect who / what / where / when / wh / how .........................................................................................P............. y....................p..........J.........._(........................................ Y.......................... )..................... This project will provide two continuing education drills for Zone 3 (south King County) CERT graduates. The drills will be coordinated, organized, and taught through a coordinated effort between all south King County CERT programs, including but not limited to: Kent, Federal Way, , Fire District 40, Fire District 44, and others. ......................................................................................................................y................................................................................................................................................................................................................................................................................................. ..................2..........._What....is the....purpose....of.the ....project?................................................................._.......................................................................................................................................... ............................. The purpose of this project is to enhance the skills of south King County CERT graduates. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................ 3. What problem does the project solve? ......... ...... .... ............................ .... ..................................................................... . CERT graduates rarely get to practice their skills. This refresher drills will give them the opportunity to participate in activities that will maintain and enhance the skills they learned in their original classes. .......................................................................I._..........I..................................................................................................................................................................................................................................................................................................................... 4. How does the project enhance local / regional homeland security and preparedness for CBRNE / Terrorist / WMD incidents? ............................................._....... _ ............................................................................................................................................. ................. Coordinated by the Department of Homeland Security, (DHS), Citizen Corps and its programs, is a component of the USA Freedom Corps that focuses on opportunities for people to participate in a range of measures to make their families, homes, and communities safer from the threats of terrorism, crime, and disasters of all kinds. Citizen Corps also brings together a community's first responders, firefighters, emergency health care providers, law enforcement, and emergency managers with its volunteers. ........................................................................................................................................ ................ 5. What activities need to be completed to finish the project? If the project will be implemented in phases, identify this clearly and tie them to your timeline in the ... ...........................following_ ..section _............................................................................ _................. ................. .... ......... ................ ......................................... ............................................................................. ..................................... ............................... South King County CERT managers will meet to determine the dates for the two drills. They will also decide the scope of the activities, what materials, supplies, and equipment need to purchased, and which agencies will provide instructors and facilities. Supplies, materials, and equipment will be purchased by the City of Auburn to support the event. .................................................................................................................................................................................................................................................................................................... 6. What are the tangible results and / or deliverables of the project? ........... ............ ... ....................... ......... ........ _...................... ....._.........................I. South King County CERT graduates will be better prepared to assist in an actual disaster. . ................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 7............How will the grant funds be used to support this ....project?.................................................................................................................. Grant funds will be used to purchase supplies, materials, and equipment needed to support the activities of the refresher training. Page 4 Form Updated: 06/12/2007 EXHIBIT A Scope of Work Page 5 Form Updated: 06/12/2007 EXHIBIT B Budget Allowable Costs Using Appendix D - ALLOWABLE COST MATRIX of FY06 Grant Guidelines, identify the allowable costs that best represent this project: T Appendix D - ALLOWABLE COST MATRIX ........................ ....................... ....................................... ..........._............. ...................................................... _................................................ ........._............................... ....... .... ............................................... .... ........... ................................ ................................. ........................................................ ...... ; Establish, enhance, or evaluate Citizen Corps related volunteer programs Page 6 Form Updated: 06/12/2007 EXHIBIT B Budget Budget Summary Check the option that is appropriate for your project: ❑ This is not a pass through project (KCOEM Projects ONL ® This is a pass through project (AH other projects) IMPORTANT NOTE: This is a reimbursement grant Fill out the budget table using the correct budget category for your project expenses. For Goods & Services you MUST specify what the amount is for and indicate the budget category. If your project requires purchase of equipment, you should fill out the Equipment Budget Detail Worksheet (see next section) and then type the Equipment Purchase Total Cost from the Worksheet into this Budget Table. Use the TAB key to move betweencells in the table (left to right) DO NOT USE ENTER KEY ❖ 10% of total award amount maybe shifted between approved budget object codes ❖ Final signed invoice voucher to be submitted with final performance report & deliverables — Invoices not to exceed total amount of contract award Page 7 Form Updated: 06/12/2007