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WASHINGTON
L CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
SEPTEMBER 4, 2007 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Roger Thordarson, and Lynn Norman.
Staff members present included: City Attorney Daniel B. Heid,
Interim Planning, Building and Community Director David Osaki,
Police Chief Jim Kelly, Parks, Arts and Recreation Director Daryl
Faber, Information Services Director Lorrie Rempher, Public Works
Director Dennis Dowdy, Risk Manager Rob Roscoe, Human
Resources and Risk Management Director Brenda Heineman,
Finance Director Shelley Coleman and Deputy City Clerk Cathy
Richardson.
C. Announcements and Appointments
1. Announcements
a) Proclamation - "Constitution Week"
Mayor Lewis declared September 17 - 23, 2007 as
"Constitution Week" in the city of Auburn.
Mayor Lewis read and presented the proclamation to
Daughters of the American Revolution representative
Hilda Meryhew.
b) Washington Finance Officers Association
Professional Finance Officers Award
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City of Auburn Council Meeting Minutes September 4, 2007
Mayor Lewis announced that Finance Director
Shelley Coleman is the recipient of the Washington
Finance Officers Association's Professional Finance
Officers Award. Director Coleman has been the
recipient of this award for the last fourteen years.
Mayor Lewis presented the award to Director
Coleman.
Mayor Lewis reported that, due to Director Coleman's
efforts, the City of Auburn was also the recipient of
the Distinguished Budget Presentation Award for the
fiscal year 2007.
Mayor Lewis commended the efforts of Director
Coleman and the Finance Department staff.
2. Appointments
There were no appointments for Council consideration.
D. Agenda Modifications
Agenda modification included transmittal of revised Resolution No.
4230 distributed prior to the Council meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Mickey Fassbind, 5220 Kersey Way SE, Auburn
Ms. Fassbind distributed photos showing the impacts of the Kersey
project from her property. Ms. Fassbind stated that the Kersey
Planned Unit Development has caused a lot of distress and
devastation in her neighborhood.
Janet Koch, 2815 53~d Street SE, Auburn
Ms. Koch stated that she has lived in her home for twenty years.
Ms. Koch stated that the clear-cutting of trees above her property
has created problems in her neighborhood and has destroyed the
windbreak protecting her property. Ms. Koch indicated that she
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City of Auburn Council Meeting Minutes September 4, 2007
and her neighbors lost several trees in the last wind storm. Ms.
Koch expressed concerns regarding the thirty-five foot buffer which
was to be part of the Kersey development to provide a windbreak
and also block the view of the new development. Ms. Koch
inquired regarding how long the developers have to maintain the
plantings in the buffer.
Ms. Koch also expressed displeasure related to the use of
compression breaks within the city limits and near her
neighborhood, intersection improvements at 53~d Street SE and
Kersey Way, and ingress and egress issues related to Ms.
Fassbind's property.
Jonie Brooke, 5501 Bridgett Avenue SE, Auburn
Ms. Brooke indicated that she lives approximately one mile from
Ms. Fassbind and expressed concerns regarding the impacts of the
Kersey projects in her neighborhood and also impacts related to
improvements to Kersey Way.
Ms. Brooke also inquired regarding notification of the public hearing
on the 2007 Comprehensive Plan Amendments before the
Planning Commission tomorrow evening.
Interim Director Osaki invited Ms. Brooke to either attend the
Planning Commission meeting or to submit written correspondence
to express her concerns. Interim Director Osaki reviewed the
function of the Planning Commission and also invited Ms. Brooke
to attend the Planning and Community Development Committee
meetings.
Mayor Lewis reviewed the City of Auburn public hearing notice
distribution practices and also suggested that Ms. Brooke request
to be added to the agenda distribution lists for any boards,
commissions, or committees that she may have an interest in.
Ms. Brooke expressed her displeasure with the Kersey projects.
Bruce Koch, 2815 53~d Street SE, Auburn
Mr. Koch requested clarification regarding public hearing notice
mailings.
Interim Planning Director Osaki stated that the City Code does not
specifically mandate the area to be notified but staff tries to notify
property owners within 500 feet radius from the exterior of the
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City of Auburn Council Meeting Minutes September 4, 2007
affected properties for Comprehensive Plan Amendments. The
applicant is also required to post the property with the notice sign.
In response to questions from Mayor Lewis, Interim Planning
Director Osaki reported that plantings landscape requirements are
inspected by City staff. The applicant or developer is required to
tender a maintenance bond on landscaping and trees for any
development within the City to insure that the landscaping survives
for a one to two year period. Any landscaping that does not survive
within the time frame of the bond must be replaced.
Mayor Lewis requested a staff presentation at the next Planning
and Community Development Committee meeting regarding the
buffered area along Kersey Way.
C. Correspondence
No correspondence was received.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee met
this evening at 5:00. The Committee discussed and recommends
approval of Ordinance No. 6.118 and Resolution Nos. 4229, 4232,
and 4234. The Committee also discussed a supplemental
annexation budget and reviewed the Municipal Services Committee
matrix, including the Red Light Photo Enforcement Program and
enhanced animal control services. The next regular meeting of the
Municipal Services Committee is scheduled for September 17,
2007 at 5:00 p.m.
B. Planning & Community Development
Chair Norman reported that the Planning and Community
Development Committee met August 27, 2007 at 5:00 p.m.. The
Committee discussed and recommends approval of Ordinance No.
6120. The Committee also discussed zoning code amendments
and received presentations on the theater plan, public art funding
options, downtown plaza sidewalk design, development of the
downtown urban core, transit oriented development, economic
development, and the City Hall Annex block. The next regular
meeting of the Planning and Community Development Committee
is scheduled for September 10, 2007 at 5 p.m.
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City of Auburn Council Meeting Minutes September 4, 2007
C. Public Works
Chair Wagner reported that the Public Works Committee met on
August 27, 2007. The Committee discussed and recommends
approval of contract administration items and Resolution Nos. 4228
and 4230. The Committee also discussed Ordinance No. 6120,
residential uses in industrial zoning areas, 8th and R Street NE
traffic signal, and establishment of a retail water service area. The
next regular meeting of the Public Works Committee is scheduled
for September 10, 2007 at 2:30 p.m.
D. Finance
Chair Backus reported that Finance Committee met this evening at
6:30. The Committee discussed and recommends approval of
claims and payroll vouchers, Ordinance No. 6119, and Resolution
Nos. 4229 and 4234. The Committee also discussed Resolution
No. 4232 and supplemental annexation budget, and received an
update on the long term care policy for LEOFF 1 members. The
next regular meeting of the Finance Committee is scheduled for
September 17, 2007 at 6:30 p.m.
IV. REPORTS
At this time Councilmembers and the Mayor may report on items not
specifically described on the agenda, which are of interest to the
community.
A. From the Council
Mayor Pro Tem Singer congratulated Parks Department staff
members regarding the opening of the Auburn Golf Course
Clubhouse and Customer Appreciation Day.
Councilmember Wagner also offered his congratulations regarding
the opening of the Auburn Golf Course Clubhouse and Customer
Appreciation Day.
Councilmember Backus also offered her congratulations regarding
the opening of the Auburn Golf Course Clubhouse and Customer
Appreciation Day and commended staff for the City's great
Summer Sounds Programs.
Councilmember Norman congratulated Director Coleman on
receiving the Washington Finance Officers Association's
Professional Finance Officers Award and commended Finance
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City of Auburn Council Meeting Minutes September 4, 2007
Department staff for their efforts related to transitioning from an
annual budget to a biennial budget.
Councilmember Thordarson congratulated Parks Department staff
on Summer Sounds Programs and Auburn Golf Course Clubhouse
and Customer Appreciation Day event. Councilmember
Thordarson also reported on increased usage of public
transportation due to the partial closure of Interstate 5 (I-5).
Ridership on the Sounder is still up by approximately 1,000 riders
after re-opening of I-5.
Councilmember Peloza also offered his congratulations regarding
the opening of the Auburn Golf Course Clubhouse and Customer
Appreciation Day and commented on the excellent performance by
Bobby Medina and his jazz group at the soft opening.
Councilmember Peloza reported that the ninth, fifteenth, and
eighteenth greens can be viewed from the lounge patio. The
lounge and restaurant, which will be called Copper Falls, is due to
open in October. The Golf Course Clubhouse project is totally
supported by golf related fees. Councilmember Peloza also
reported that he, Mayor Lewis, and Director Coleman met with
citizens in the Palisades area of Lakeland Hills regarding a water
and sewer concern at which they were able to offer a solution.
B. From the Mayor
Mayor Lewis commended Parks and Finance Departments staff for
their efforts related to the opening of the Auburn Golf Course
Clubhouse. Mayor Lewis reported that he attended forty-seven
meetings during the last two weeks. Mayor Lewis also cautioned
commuters to be aware of traffic difficulties occurring due to
improvements on Kersey Way. Traffic backups will increase as
school starts and other construction projects begin.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the August 20, 2007 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
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City of Auburn Council Meeting Minutes September 4, 2007
1. Claims
Claims check numbers 365910 through 366331 in the
amount of $1,105,222.10 and dated September 4, 2007.
2. Payroll
Payroll check numbers 520675 to 520811 in the amount of
$306,364.45, check number 520844 in the amount of
400.00, and electronic deposit transmissions in the amount
of $1,001,263.06 for a grand total of $1,308,027.51 for the
pay period covering August 16, 2007 to August 29, 2007.
C. Contract Administration
1. Public Works Project Number C523A
04.8.1 PR C523A
City Council award Contract 06-10, Project No. C523A, 2006
Storm Pond Improvements, to Nova Contracting Inc., on
their low bid of $220,130.00 plus Washington State sales tax
of $19,591.57 for a total contract price of $239,721.57.
2. Public Works Project Number CP0740
04.9.1 CP0740
City Council award Contract 07-15, Project No. CP0740,
Citywide Arterial Crack Seal Project, to Doolittle Construction
LLC on their low bid of $55,300.00
3. Public Works Project Number CP0724
04.6.3 CP0724
City Council award Contract 07-17, Project No. CP0724, Lea
Hill Pump Station Decommissioning, Phase 1, to Nova
Contracting Inc. on their low bid of $593,359.00 plus
Washington State sales tax of $44,791.83 for a total contract
price of $638,150.83.
4. Public Works Project Number CP0732
04.7 CP0732
City Council award Small Works Contract 07-18, Project No.
CP0732, 2007 Citywide Manhole Ring and Cover
Replacement to GMT Inc on their low bid of $157,315.00
plus Washington State sales tax of $14,001.04 for a total
contract price of $171,316.04.
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City of Auburn Council Meeting Minutes Seatember 4, 2007
Councilmember Singer moved and Councilmember Wagner
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6118
04.4.9
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 12.56 of the Auburn City
Code relating to the Auburn Municipal Airport
Councilmember Cerino moved and Councilmember Peloza
seconded to introduce and adopt Ordinance No. 6118.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 6119
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance No.
6086 and Ordinance No. 6092 and Ordinance No. 6103
authorizing amendment to the City of Auburn 2007-2008
Budget as set forth in Schedule "A"
Councilmember Backus moved and Councilmember
Thordarson seconded to introduce and adopt Ordinance No.
6119.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 6120
03.4.2.1.2
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City of Auburn Council Meeting Minutes September 4. 2007
An Ordinance of the City of Auburn, Washington, amending
Chapter 18.32 of the Auburn City Code and Section
18.74.030 of the Auburn City Code relating to the M1 Light
Industrial Zone
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6120.
MOTION CARRIED. 6-1.
Councilmember Singer voted no.
B. Resolutions
1. Resolution No. 4228
04.12.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to accept a grant from
the Washington State Department of Transportation for Safe
Routes to School Improvements at Olympic Middle School
Councilmember Wagner moved and Councilmember
Thordarson seconded to adopt Resolution No. 4228.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4229
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, .authorizing the Mayor and City Clerk to execute
a Real Estate Transfer/Sale Agreement between the City of
Auburn and Raymond Lazor and Nancy Lazor and Harold
Gambini and execute a companion agreement, a sublease
agreement between the City of Auburn and Harold Gambini
Councilmember Backus moved and Councilmember
Thordarson seconded to adopt Resolution No. 4229.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 4230
04.9.3
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City of Auburn Council Meeting Minutes September 4, 2007
A Resolution of the City Council of the City of Auburn,
Washington, fixing the time and date for a public hearing
before the City Council on the 2008-2013 Six-Year
Transportation Improvement Program
Councilmember Wagner moved and Councilmember
Thordarson seconded to adopt Resolution No. 4230.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 4232
F5.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the acceptance of a grant from the
King County Office of Emergency Management in the
amount of Twenty Eight Thousand Five Hundred Seventy
Dollars ($28,570.00) to provide community emergency
response training to Spanish speaking populations and
provide general support for the Auburn Community
Emergency Response Team, and authorizing the Mayor and
City Clerk to execute the necessary agreements to accept
said funds
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4232.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Resolution No. 4234
A3.13.4
A Resolution of the City Council of the city of Auburn,
Washington, accepting a gift of real property from the United
States of America
Councilmember Backus moved and Councilmember
Thordarson seconded to adopt Resolution No. 4234.
MOTION CARRIED UNANIMOUSLY. 7-0.
At 8:25, Mayor Lewis announced a five minute break and
recessed the meeting to executive session for approximately
thirty minutes to discuss property acquisition and potential
litigation Mayor Lewis extended the executive session
three times for a total of twenty minutes.
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Citv of Auburn Council Meeting Minutes September 4, 2007
At 9:10, Mayor Lewis reconvened the meeting.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:10 p.m.
APPROVED THE DAY OF SEPTEMBER 2007.
Peter B. Lewis, Mayor
Cathy Richardson, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via a-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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