HomeMy WebLinkAboutITEM V-C-1CITY OF
AV ~~I~~V AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Date:
Consultant A reement No. AG-C-310 Se tember 5, 2007
Department: Attachments: Budget Impact:
Public Works Bud et Status Sheet $ 0
Administrative Recommendation:
Council grant permission to enter into Consultant Agreement No. AG-C-310 with Carollo Engineers, PC
for Engineering Services on Project No. CP0704, Comprehensive Water Plan.
Background Summary:
The Water Division intends to terminate the existing contract, AG-C-295, with Roth Hill Engineering
Partners LLC for the comprehensive plan update. Recent staffing transitions at Roth Hill will limit their
ability to complete the project as the prime consultant. By mutual agreement, Roth Hill is amenable to
acting as asub-consultant to the new prime for continuing work already in progress.
The City has selected Carollo Engineers PC for continuing with the Water Comp Plan update. The
original scope of work for the plan update included: An update of the City's hydraulic model; estimating
future water needs; estimating future storage needs; evaluate level of service requirements; assistance in
agency review and approval; and development of a Capital Improvement Plan. The revised scope will
add development of a new wellhead protection program required by the Department of Health and service
area population projections for the City's sewer comprehensive plan update.
Work performed by the consultant will be used in continuing negotiations for additional water rights.
Included in the scope are Technical Memorandums which will present preliminary storage and water right
needs.
The total value of this contract will be $445,000, of which $25,000 is for management reserve fund and
$32,000 for optional sewer-related work. The water comp plan was originally funded $250,000 in 2007; a
budget adjustment increased funding by $150,000 in 2008. Use of the management reserve fund will
require a budget transfer from the 430.00.590.100.65 fund. The sewer comp plan is budgeted $500,000
from the sewer fund; a budget adjustment will not be required for the sewer-related work.
W0917-1 03.4.1.8
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ^ Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ^ Municipal Serv. ^ Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ®Public Works ^ Legal ^ Police
^ Planning Comm. ^ Other ®Public Works ^ Human Resources
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _/_/_
Referred to Until _/_/_
Tabled Until _/_/_
Councilmember: Wa ner Staff: Dowd
Meetin Date: Se tember 17, 2007 Item Number: V.C.1
~8~ * MORE T~-IAN YQU IMAGII~IED
BUDGET STATUS SHEET
LProject No: CP0704 Project Title: Comprehensive Water Plan I
Project Manager: Ben Hennebert
Projectln
Initiation Date: ~ Pennision to Advertise Date: September 5, 2007
Advertisement Date: 0 Contract Award
Award Date: ~ Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding Prior Years 2007 2008 Future Years Total
430 Fund -Water
431 Fund -Sewer 250,000
250,000 150,000
250,000 400,000
Total 0 500,000 400,000 0 400,000
Estimated Cost (Funds Needed)
Activity Prior Years 2007 2008 Future Years Total
Water Comp Plan 250,000 138,000 388,000
Management Reserve Fund 25,000 25,000
Sewer Comp Plan -Population Data 32,000 32,000
0
Total 0 282,000 163,000 0 445,000
430 Water Budget Status
Prior Years 2007 2008 Future Years Total
'430 Funds Budgeted () 0 (250,000) (150,000) 0 (400,000)
430 Funds Needed 0 250,000 163,000 0 413,000
"430 Fund Project Contingency () 0 0 0 0 0
430 Funds Required 0 0 13,000 0 13,000
431 Sewer Budget Status
Prior Years 2007 2008 Future Years Total
`430 Funds Budgeted () 0 (250,000) (250,000) 0 (500,000)
430 Funds Needed 0 32,000 0 0 32,000
•430 Fund Project Contingency () 0 218,000 250,000 0 468,000
430 Funds Required 0 0 0 0 0
(#) in the Budget Status Sections indicates Money the City has available.
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