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HomeMy WebLinkAboutITEM III-B* _e CITTYTOFR~ T1 ~T* VL.VJ~~.1r WASHINGTON DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE October 8, 2007 MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were Interim Director, Planning, Building and Community Department David Osaki, Senior Planner Jeff Dixon, Senior Planner Elizabeth Chamberlain, Senior Planner AI Hicks, Human Services Planner Michael Hursh, Finance Director Shelley Coleman, Financial Planning Manager Karen Jester, Project Engineer Jacob Sweeting, Parks, Art and Recreation Director Daryl Faber, Economic Development Manager Dave Baron, Mayor Pete Lewis and Planning Secretary Kirsten Reynolds. II. APPROVAL OF MINUTES September 24, 2007 Member Backus moved to approve the minutes from the September 24, 2007 meeting as submitted, seconded by Member Wagner. Minutes approved unanimously 3-0. There was an agenda modification made at this time; the Diversity Consultants were rescheduled from tonight's agenda to the second meeting in October. III. ACTION A. Award of Contract 07-20, Project No. CP0616, Auburn Wayfinding Signage Project Engineer Jacob Sweeting asked for the Committee's approval to move this award contract forward; the contract is with Zumar Industries to produce the Wayfinding signage. Timeline is to have materials by December 2007. Committee Members asked to be informed in advance when and where the first sign will be put up so they may celebrate. Member Backus moved to accept the Award Contract 07-20, Project No. CP0616; seconded by Member Wagner. Motion was approved unanimously 3-0. IV. DISCUSSION A. Budget Amendment #6 8~ 7, 2008 Mid- Biennial Correction Mayor Lewis introduced the revised budget and Finance Director Shelley Coleman answered questions the Committee had. Discussion took place between Committee Page 1 Planning and Community Development Committee Minutes October 8, 2007 Members, Mayor Lewis, Director Coleman and Director Faber regarding how matching grant funds are distributed and jail booking fees. Also discussed was the Fund 328 Capital Facilities Plan change for Mohawk Plastics wetland Mitigation. The City is covering the wetland mitigation cost for A/6 Street NW. Discussion took place about why the Olson Canyon Farms restoration grant was decreased in the budget. The grant award was received in the amount of $245,000 for 2007, 2008 and 2009. The money was budgeted in to the following categories, $40,000 for design, $170,000 for 2008 expenditures and $35,000 for 2009 expenditures; these numbers total to the full grant amount of $245,000. The project was originally budgeted in the 2007 and 2008 CFP for $500,000 each year. Funding was 50% grant and 50% match with Real Estate Excise Tax (REET). A grant of $245,000 was received in 2007 by the Museum for Olson Farm and the City is matching that money over the years 2007, 2008 and 2009. The City was expecting an additional grant in 2008 of $250,000 and anticipated matching it with REET money. The expenditures are now only $170,000 for 2008 with no new grant or matching REET money in the amount of $250,000. This reduces the 2008 budget by $330,000. Director Coleman explained further in depth how match grants and Real Estate Excise Tax (REET) money is processed/matched. Director Coleman stated that REET money cannot be given directly to any non-profit organization. Discussion took place around how matching grants funds can appropriately be distributed. Mayor Lewis asked for staff to double check how to properly administer these matching grant funds. B. Proposed 2008 CDBG Annual Action Plan Human Services Planner Michael Hursh presented a draft copy of the 2008 Human Services Annual Action Plan that will be submitted to the Department of Housing and Urban Development (HUD). He indicated the document includes the proposed spending for Human Services. There will be a public hearing on the Plan on Monday, October 15, 2007; then it comes back to the Committees and Council for adoption at the first meeting in November. The draft was reviewed and clarifications made; staff was asked to make a few clarifying revisions on page 7 and eliminating the word "draft" across each page. Mr. Hursh and the Committee reviewed some of the numbers in the document. The "One-Stop-Center" was discussed regarding local community buy-in to the idea. There was a question why an allocation for this project is not shown. Mayor Lewis stated the whole project is still moving forward but the City's funds are not being expended in 2008. Discussion took place regarding a Latino Center; capital funds could be used to establish the organization when they are ready to get operating but there needs to be some capital money available to assist them. Page 2 Planning and Community Development Committee Minutes October 8, 2007 Chair Norman talked about CDBG funds and how they impact local economic development. Mayor Lewis commented that throughout the United States in other communities CDBG money is used to help economic development. Auburn has historically allocated CDBG funds to human services. Discussion took place regarding the opportunity to expand economic development-related activity such as connecting to an employment program. Mr. Hursh noted that next year the City will be writing the consolidated plan with an opportunity to address some new activities. C. Comprehensive Plan Amendments Senior Planner Elizabeth Chamberlain and Senior Planner Andy Sheridan discussed the process and the Planning Commissions (PC) recommendations of all the 2007 Comprehensive Plan Amendments. Senior Planner Sheridan noted that there were two city-initiated map amendments and two privately-initiated amendments submitted this year. One city-initiated amendment is for several parcels located in the A Street SE Corridor (CPM #1) from 8th Street SE to 17th Street SE between A Street SE and B Street SE. There was no public comment received on this amendment. The Planning Commission forwarded a recommendation to Council for approval. One of the privately-initiated amendments was for land located adjacent to the Lakeland Hills PUD (CPM #2) south of Walgreens. There was some public comment received regarding a potential increase in truck traffic and noise from future commercial development on this site. The PC forwarded a recommendation to Council for approval. The second privately-initiated amendment is for 22'/4 acres located in the Kersey Way SE/57th Street SE area. Staff expressed some issues with this application, noting that since the Comprehensive Plan never envisioned a level of higher density as proposed by the applicant, the proposal would not be in compliance with the water comprehensive plan. Therefore staff had recommended denial. The Planning Commission concurred with staff's recommendation and forwarded a recommendation of denial to the Council. Mr. Van Steenwyk addressed the Planning Commission at their October 2, 2007 hearing, and asked the Commission to reconsider their decision. Director Osaki reviewed the process for this request; and the letter submitted by Mr. Van Steenwyk will be included with the other comprehensive plan amendment materials that will be provided to PCDC prior to making a recommendation on the 2007 Comprehensive Plan amendments. Mr. Osaki commented that there was no new information in the reconsideration letter that would persuade reconsideration for approval. CPM #4, also acity-initiated request, for 2.66 acres located east of B Street NW and South of So. 277th Street. This property was originally Light-Industrial changed last year to Public/Quasi Public. The property is currently being sold and the buyers have requested it be changed back to Light-Industrial. There was no public comment; PC forwarded a recommendation to Council for approval. Page 3 Planning and Community Development Committee Minutes October 8, 2007 Ms. Chamberlain reviewed the six proposed Policy/Text Amendments. Four of the six policy/text amendments incorporate the school districts Capital Facilities Plans (CFP) from Auburn, Kent, Dieringer, and Federal Way into the City's Comprehensive Plan. There was discussion around Dieringer's Capital Facilities Plan and the projected school impact fee. The City's expectations to have a quality Capital Facilities Plan prepared is looked at when deciding on the school impact fee amount the City will impose. The PCDC will receive a full copy of the school district's CFPs as part of the other amendment materials. Auburn's Six-Year Capital Facilities Plan was reviewed at the October 2, 2007 Planning Commission meeting; Staff presented which projects were being removed from the CFP and which projects were proposed for addition. The projects being removed from the CFP were due to completion in 2007. The PC recommended approval. There were a few miscellaneous Policy/Text amendments proposed for the Comprehensive Transportation Plan. The major revision was for the speed limit map to be taken out and handled administratively. This will allow changes to be made as needed verses only being able to make changes once a year. Staff proposes new policies to Chapter 5, Capital Facilities, for the City's data infrastructure. The proposed policies set the framework for changes to the City of Auburn Design Standards. The policies are broad to require either a developer to install the conduits or allow the City to conduct the work while at the same time as a development project. Staff is also proposing two new policies dealing with storm drainage and transportation for the annexation areas. These policies will allow staff to give projects additional review to ensure coverage between the time the Transportation Plan is amended and approved later in 2008. If projects come across the counter after January staff will be able to review effectively. An addition to Chapter 14, Comprehensive Plan Map, is the Lakeland Hills South Special Area to include language reflecting the proposed map amendment initiated by the developer of Lakeland Hills South PUD and the proposed addition of four parcels to the PUD. Staff proposes additional text to Chapter 15, Implementation, to clarify the public participation process and how the City notifies the public that the comprehensive plan amendment cycle for the year is beginning. The additional text specifies the process of how the City publishes its display ad. The display ad is published in the Auburn Reporter, the official newspaper (Seattle Times), and mailed to a compiled list of interested parties and surrounding jurisdictions. Planning Commission recommended approval with the addition of a sample display to the appendix of the comprehensive plan. Page 4 Planning and Community Development Committee Minutes October 8, 2007 Ms. Chamberlain reviewed the Lea Hill proposed land use map changes. Staff reported on the Planning Commission's final recommendations. After all the public testimony PC recommended Public/Quasi-Public for Mt. View High school, Single Family Residential for a subdivision currently designated Public, Moderate Density for the Mobile Home Park, recommended approval on the four parcels (near the Shell station) and the two vacant parcels at the SE 312tH Street and 124tH Avenue SE intersection to Light Commercial. Recommendations varying from staff's recommendation were north of SE 312t" to stay as High Density and Moderate Density and south of 312tH stay High Density and the other parcels designated Moderate Density go to single family residential. Several areas were recommended to keep at Single Family Residential instead of Light Commercial. There was one additional property at the SE 304tH Street and 124tH Avenue SE intersection that Planning Commission asked to be changed to Public for the Hazelwood Community Center. Staff is researching the property ownership. The PCDC asked staff whether the Planning Commission discussed other options in regards to the Multi-family areas. The Planning Commission discussed that the land developed as multi-family (e.g. condos, apts.) should remain high density residential. Some commissioners discussed that the properties currently designated high density and moderate density that are developed with single family homes could go to a single family residential designation. Chair Norman talked about the importance to listen to public testimony but there needs to be an examination of how the land will be used as a whole. There was consensus that the PC heard people but didn't look at the broader picture. Ms. Chamberlain reviewed the next steps; all the comprehensive plan amendments, will be provided to PCDC for review either at their next meeting or the first meeting in November. A binder will be provided similar to last year's amendments. Ms. Chamberlain also mentioned the zoning public hearings for the annexation areas. The first public hearing will be held on Tuesday, October 16, 2007 at 7:00 p.m. The second public hearing will be held on Tuesday, November 20, 2007 at 7:00 p.m. Materials will be provided to the City Council. V. INFORMATION A. Shoreline Master Program A status report was given by Interim Director Osaki. The City is continuing to work with the Department of Ecology (DOE) on getting the DOE's comments on the City's draft Shoreline Master Program. B. Electronic Message Boards Interim Director Osaki stated revisions have been incorporated, with the latest version providing for electronic message board height restrictions. The proposal Page 5 Planning and Community Development Committee Minutes October 8, 2007 said the maximum height of freestanding electronic message boards would be reduced to 25 feet (from 30 feet) in the C3 zone. Wall signs in a C-3 zone would be reduced to 25 feet. Mr. Osaki asked PCD for feedback on these height changes. The Committee liked the new proposal on the height restrictions. The chasing frames were OK to the Committee provided the message itself met the time limitations. There was clarification regarding light backgrounds (item 7 on page 4). The Committee agreed that it was OK to have a light background. They also clarified color was not a concern to the Committee so that proposed condition could be eliminated. Public use in C-2 zones was discussed (Item 7 page 13). Electronic message board signs in the Downtown Urban Center (DUC) were also discussed. The Committee decided that electronic message board signs may be permitted in the DUC zone if for a public use or if on Auburn Way North/South. It was clarified that electronic message board signs will be allowed in the M-1 and M-2 zones in addition to those other zones where they were already proposed to.be permitted. C. Economic Development Update Economic Development Manager Dave Baron reported briefly on the Robertson's Property. There are a few wetland mitigation solutions being presented and things are moving along well. Safeway, Target, and JC Penny's have all shown interest in the site. Member Wagner stated that the issue of Economic Development sustainability needs to be added to the Comprehensive Plan. Chair Norman asked for this topic to be added to the matrix as "Sustainable Cities". It was suggested that this issue be acted upon by the committee once clarification and direction from the State is received. D. PCDC Status Matrix - The Committee reviewed and updated the matrix. Mayor Lewis suggested that all Committees use this approach of identifying their top ten issues for the 2008 First Quarter Council Retreat. At the time of the Retreat PCD Committee Members will identify the top ten items to focus on. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 7:01 p.m. APPROVED THE DAY OF Lynn Norman, Chair Kirsten Reynolds, Secretary Page 6