HomeMy WebLinkAboutITEM V-C-2H:\PROJ\CP0624-Well 5 Rehab\Budget\BudgetStatusSheet 10-01-07.x1s
BUDGET STATUS SHEET
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Project No: CP0624 Project Title: Well 5 Upgrade
Project Manager: Ben Hennebert
Initiation/Consultant Agreement
Initiation Date: 4/13/07 Q Permision to Advertise Date: October 1, 2007
Advertisement Date: Q Contract Award
Award Date: Q Change Order Approval
Q Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2007 2008 _ Future Years Total
430 Fund -Water 54,000 150,000 400,000 604,000
Total 54,000 150,000 400,000 0 604,000
Estimated Cost (Funds Needed)
Activity Prior Years 2005 2006 Future Years Total
Design Engineering -City Costs 6,000 2,000 8,000
Design Engineering -Consultant Costs 70,000 45,000 115,000
Construction Estimate 54,000 400,000 454,000
Project Contingency (15`'vo) 33,750 33,750
Construction Engineering -City Costs 2,000 2,000
Construction Engineering -Consultant Costs 20,000 20,000
Total 54,000 76,000 502,750 0 632,750
430 Water Bud et Status
Prior Years 2005 2006 Future Years Total
`430 Funds Budgeted () (54,000) (150,000) (400,000) 0 (604,000)
430 Funds Needed 54,000 76,000 502,750 0 632,750
"430 Fund Project Contingency () 0 (74,000} 0 0 0
430 Funds Required 0 0 102,750 0 28,750
* (#) in the Budget Status Sections indicates Money the City has available.
10/2/2007
EXHIBIT A
WELL 5 UPGRADE
SCOPE OF ENGINEERING SERVICES
BACKGROUND
Well 5 serves the Lakeland Hills area of the City of Auburn's water distribution system. The well was
constructed in 1983 by a developer for the City during the early phases of the Lakeland Hills
Development. The facility which delivers between 600 and 1,000 gallons per minute consists of a small,
above-ground vault structure enclosing the well head, electrical gear and discharge valves. The vault
enclosure and site as a whole are extraordinarily small for a well of comparable importance to the City of
Auburn. The small site is constrained on all sides by residential housing, an access easement and by a
PSE power line easement. Additionally, Well 5 does not currently possess either a permanent Standby
Electrical Generator or the capability of connecting to a mobile generator. No disinfection is provided at
the facility. The facility is a very important water resource and the City now desires to bring the well up
to current utility service standards by replacing the vault structure with a new well house building, and by
providing chlorination, emergency power and yard piping modifications. Initial discussions with City
staff indicate a preference for bulk hypochlorite for disinfection and for the installation of a permanently
mounted standby power generator for back-up power.
The design of this project will be divided into two phases given design uncertainties imposed by a power
easement over a large portion of the site. Phase 1, Preliminary Design, will investigate the various design
options and develop a recommended preliminary design. Phase 2, Final Design and Construction
Services, will carry forward the preliminary design into a final bid product and provide for construction
services through project completion. This scope of work identifies tasks necessary to complete Phase 1,
Preliminary Design. The anticipated scope of work for Phase 2, Final Design and Construction Services,
is included for reference. Following completion of Phase 1, the Consultant Agreement between the City
and HDR will be amended to include the final scope of work for Phase 2.
Phase 1 Preliminary Design includes the following tasks:
• Task 101 -Preliminary Design Engineering
• Task 102 -Quality Control and Assurance
• Task 103 -Final Design Phase Confirmation
• Task 104 -Project Management -Preliminary Design
Anticipated scope for Phase 2 -Final Design and Construction Services is divided into the following
tasks:
• Task 201 -Agency Review And Permitting
• Task 202 -Final Design of We115 Upgrade
• Task 203 -Quality Control and Assurance During Final Design
• Task 204 -Services During Bidding
• Task 205 -Design Engineering Services During Construction
• Task 206 -Assistance in Management of the Construction Contract (Optional)
• Task 207 -Project Management -Final Design
City of Auburn HDR Engineering, Inc.
Well No.S Upgrade
Exhibit A -1 October 2, 2007
PHASE 1-PRELIMINARY DESIGN
TASK 101- WELL 5 PRELIMINARY DESIGN ENGINEERING
Objective:
Provide resolution of preliminary engineering issues and decisions so that final design of the We115
upgrade can proceed.
HDR Services:
Document Existing Conditions
a. Existing Well Facility Data:
Well: Water quality; Geometry, Water rights,
Pump, piping and valves
Receiving distribution system hydraulics
Site Geotechnical information/well logs
b. Existing Utilities, Electrical supply and SCADA system
Survey (to be provided by City)
Property and easement legal, restrictions,
Surface and subsurface features
Site dimensions and area
Legal description of well site property, access easement and PSE easement
DOH 100 ft radius protective zone and any recorded restrictive or declarative
covenants
Locate benchmark/control point
Surface and subsurface features:
Topography
Well vault
Exact well location
Meter vault
Power transformer
Utilities: W, SS, SD, P, T, G? cable, PTW discharge (SD?); locations of
lines and of tie in points
Trees
Neighboring houses
Driveways/streets/parking /paving
Fences and gates
Vault structure
Power line location
Easement and property line stakes
d. Property and Easement Information
A adjacent property information; Review easement provisions; Review Lakeland Hills
Division No.3, -Recorded December 11, 1984; "(see restrictions, sheet 2)"; Assess
potential for adding/using adjacent property for project purposes;
City of Auburn HDR Engineering, Inc.
Well No. S Upgrade
Exhibit A -2 October 2, 2007
2. Identify Permitting and Approvals Process and Requirements
Summarize information related to each project approval as it directly effects the development
of the We115 upgrade in order to prepare for the approvals submittals that will take place
during the Final Design phase of the project.
a. Establish governing building code; Review code for requirements effecting the project
b. Lot line setbacks and height limitations
c. Noise requirements compliance (Yantis)
Noise ordinance requirements; access equipment and structure noise signature; Provide
mitigation recommendations
d. Review applicable version of fire code Fire for requirements contained therein pertaining
to Sodium Hypochlorite and Diesel Fuel storage and handling
e. Storm drainage requirements
£ Site use approval requirements
g. Meetings with site stakeholders
Identify stakeholders/nearby properties; Facilitate public involvement/information
contacts;
Identify process for working with PSE
h. Department of Health reviews
i. Building permit requirements and procedures
j. Geotechnical screening of site: review well logs; visit site; review geotechnical data from
nearby data sources; Provide screening assessment of site and any special issues
affecting construction
Identify City Requirements for Facility
a. Flow, pressure
b. Type of use: base load, seasonal, peaking, or intermittent
c. Reliability criteria: service critical or redundant facilities available
d. Down time limitations/expectations both during service and the construction period
e. Access: vehicles, delivery, regular routine operation and maintenance, infrequent
services access (pulling pump or standby generator)
f. Use of existing equipment
g. Ancillary Functions Desired: Sink; Desk/chair; Separate control/operations room (space
permitting)
4. Develop Preliminary Process Equipment Requirements
a. Pumping and Hydraulics
Ciry ofAuburn HDR Engineering, Inc.
Well No.S Upgrade
Exhibit A -3 October 2, 2007
b. Piping, Valves and Metering
c. Disinfection: Chemical, CT criteria, delivery/transfer/dilution, storage, metering and
injection; process control
5. Identify Building Electrical Requirements
a. Power supply
b. Building electrical load estimate; Transformer requirements; Use of existing equipment;
c. Standby Power: sizing; alternative equipment housing/noise attenuation; ATS ;Fuel
storage
6. Identify Building Mechanical Requirements
a. HVAC requirements
b. Plumbing
7. Develop the Building Architectural Concept
a. Amount of site that can be used
b. Alternative concepts for equipment enclosures
c. Access
d. Internal layout
e. Architectural/structural aspects including building height, dimensions, roof slope and
appearance, doors and louvers, and materials of construction, color/texture
8. Site Plan
Identify Utilities and Site Piping Requirements and Develop the Site Plan. Include:
a. Treated well discharge to the distribution system; Potable water supply to facility
b. Pump to Waste discharge
c. Sanitary sewer
d. Storm drainage
e. Spill containment (if required for hypochlorite delivery)
f. Power supply
g. Telephone/Cable
h. Building placement on site
i. Diesel Fuel Storage Tank location on site
j. Maneuvering for maintenance and delivery vehicles
k. Fencing and Gates
1. Trees/plantings/landscaping as required
9. Develop the Instrumentation and Control Plan and SCADA Approach
a. P&ID
b. Major instrumentation primary elements
c. SCADA block diagram
d. System integration: how will facility I&C/SCADA fit into the current and future Auburn
system (consult with Casne Engineering)
10. Identify Implementation Information
a. Cost
b. Timeline/Schedule for final design, approvals, bidding and construction
11. Prepare the Preliminary Design Memorandum
City of Auburn HDR Engineering, Inc.
Well No. S Upgrade
Exhibit A -4 October 2, 2007
Design Memorandum to consist of: narrative, tables and figures describing the important
conclusions from the tasks above; Preliminary drawings: P&ID, Electrical one-line, Site
Plan and Building Concept Plan, Preliminary Equipment List, Drawing count; Draft and
final memoranda
City Responsibilities:
1. The city will supply requested information, to the extent available, and will review and comment on
the preliminary design memorandum.
Assumptions:
1. The Preliminary Design Memorandum will be no longer than 10 pages excluding related exhibits.
2. The final document will be provided in PDF format in addition to 5 paper copies, sealed by the P.E.
responsible
Deliverables:
1. Leadership of the design review meetings/workshops
2. Meeting notes
3. Draft and Final Well 5 Preliminary Engineering Memorandum
City of Auburn HDR Engineering, Inc.
Well No. S Upgrade
Exhibit A -5 October 2, 2007
TASK 102 -QUALITY CONTROL AND ASSURANCE
Objectives:
Provide review by senior engineering staff and follow the quality control and assurance (QA/QC)
procedures established by HDR.
HDR Services:
1. Provide QA/QC review of memoranda work products.
2. Provide QA/QC review of drawing and specification work products.
City Responsibilities:
1. None.
Assumptions:
1. None.
Deliverables:
1. None (Completed HDR QA/QC review forms kept in HDR's files)
City ofAuburn HDR Engineering, Inc.
Well No. S Upgrade
Exhibit A -6 October 2, 2007
TASK 103 -FINAL DESIGN PHASE CONFIRMATION
Objectives:
1. Work with the City to review the scope, budget and schedule required to complete the final design
phase of the project to determine if any modifications are required based upon the decisions made
during the Preliminary Design phase of the project. The final approved scope for Phase 2 shall be
incorporated into the original design services contract.
HDR Services:
1. With the City, compare the assumptions and schedule upon which the Final Design phase activities
are based with the decisions and requirements identified during the Preliminary Engineering phase of
the project.
2. Add to or reduce the scope of work associated with permitting, final detail design, and services
during bidding and construction
3. The final scope will be developed through modification of the preliminary scope of work for Phase 2
Final design, attached herein. Assist the City in revising the design contract as maybe required.
City Responsibilities:
1. Amend the HDR design services contract to increase or reduce the scope, budget and schedule
requirements based on the decisions made and information gained during Phase 1 of the project.
Assumptions:
1. None.
Deliverables:
1. Revised scope, budget and scope of work for Phase 2 -Final Design.
City of Auburn HDR Engineering, Inc.
Well No.S Upgrade
Exhibit A -7 October 2, 2007
TASK 104 -PROJECT MANAGEMENT
Objectives:
Manage the Well 5 Preliminary Design phase work. Monitor and direct the activities of the Consultant
(HDR and subconsultants) in the accomplishment of the various tasks included in this phase of the
project. Meet with representatives of the City to review progress on various tasks, define City
preferences, and develop strategies for accomplishing the work outlined in this scope of services.
HDR Services:
1. Manage the scope, budget and schedule for work tasks.
2. Provide monthly billings with summary progress reports during the Preliminary Design phase.
Prepare monthly invoices consistent with City requirements as described in this contract and budget
tracking spreadsheets. Provide written monthly summary progress reports with each invoice.
3. Coordinate and manage the Consultant team to develop the preliminary design. The Consultant team
includes architectural, structural, civil/site, landscape, building mechanical, process mechanical,
electrical, I&C and staff with utility security evaluation and planning backgrounds.
4. Communicate and coordinate with the City staff; attend miscellaneous project management meetings
with City. Produce meeting notes. Maintain the project central files.
5. Manage subcontracts with the following subconsultants: Yantis and Associates (noise assessment
control), GeoEngineers (geotechnical engineering).
City Responsibilities:
Respond in a timely manner to issues brought out in the progress reports and through direct
communication with the Consultant to help resolve managerial or administrative discrepancies if they
arise.
2. Provide surveying and coordinate utility locates as required.
Assumptions:
1. It is assumed that the work will take place over the period of time as described in the project
schedule.
Deliverables:
1. Invoices and progress reports.
2. Meeting notes.
City of Auburn HDR Engineering, Inc.
Well No. S Upgrade
Exhibit A -8 October 2, 2007
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