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Home My WebLink AboutITEM V-C-7-~ CITY OF_ ~ ~ AU~UR.N AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Contract 06-15 -Change Order Approval -Budget Date: November 19, 2007 Ad'ustment Department: Attachments: Budget Status Sheet, Budget Impact: Finance Chan a Order Summa $ 64,500 Administrative Recommendation: - City Council approve Change Orders No. 1, 2 and 3 to Contract 06-15, Project Number c310a0, Veteran's Memorial Building , to Flag Construction, increasing contract cost including sales tax by $42,055.44 for a total contract price of $ 488,135.44. - Cit Council a rove a ro'ect increase of $64,500 from Fund 328 REET 1. Background Summary: This is a project to construct a replacement Veteran's Memorial Building in Veteran's Memorial Park. The existing building had deteriorated, and was no longer suitable as the memorial intended. Contributions of funds have been made from the State of Washington, King County's Veteran's Affairs Office, and the American Legion organization, which together with a 2006 budgeted City contributions, provided a total budget of $540,000. On October 4, 2006, a contract was awarded to Flag Construction, for a total contract cost, including tax of $446, 080. Over the course of construction, three Change Orders, including 13 defined changes, and with a total cost (including tax) of $42,055.44, have been agreed to. These result from different categories of legitimate cost: - Impacts of Unknown Conditions ($17,400 roughly) i.e. change in floor elevation due to sewer, damaged electrical base -added soil, added ramp - Changes required by design conflicts/omissions ($12,600 roughly) i.e. revised flashing, framing, thresholds, etc. - Changes required due to unavailable material ($3,600 roughly) i.e. Masonry changes - Provision of added scope ($9,500 roughly) i.e. Kitchen changes to add range,. added lighting controller A detailed summary of the three Change Orders and each defined change is attached. Substantial completion of the project and Owner Occupancy occurred October 5, 2007. Final cost changes (including expected reduction of cost from Liquidated Damages), final Contractor payment, and contract acceptance are in process and pending. Further increase in project cost are not anticipated excluding any possible impacts of litigation. These changes, and added project management and administrative costs resulting from project completion delay, have resulted in an expected increased cost of the project of $64,500. It is proposed that this shortfall be provided from REET 1 funds. 05.1.2 C310A0 Reviewed by Council & Committees: Reviewed by Departments 8~ Divisions: ^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O Finance ^ Airport ^ Cemetery ^ Mayor B ^ Hearing Examiner x Municipal Serv. ®Finance ®Parks ^ Human Services ^ Planning & CD ^ Fire ^ Planning ^ Park Board ^Public Works ^ Legal ^ Police ^ Planning Comm. ^ Other ^Public Works ^ Human Resources Action: Committee Approval: ^Yes ^No Council Approval: ^Yes ^No Call for Public Hearing _/_/_ Referred to Until _/_/_ Tabled Until _/_/_ Councilmember: Cerino Staff: Coleman Meeting Date: :November 19, 2007 Item Number: V.C.7 ~UB~ * MORE THAN YOU IMAGINED Summary of Changes -Veteran's Memorial Building Project (costs include tax) Chance Order No. 1 Modification Proposal No. 1 -Raise Building Floor Elevation $ 2,801.70 This change resulted from discovery that the existing Sanitary Sewer line connection to the previous building was shallower than previously known, and would not allow the slope required if connected to from a building at designed elevation. Raising building elevation by one foot was considered less costly than an entire new side sewer line. ( Also directly led to MP#s 6R, in CO#2, and 17R in CO#3, as described below) Modification proposal No. 4 -Rebuild Electrical Meter Base $ 1,547.14 It had been intended to re-use the electrical meter base from the existing building as the base on the new building. Its condition after demolition precluded this and a change was required to provide a new base connection. Change Order No. 2 Modification Proposal No. 6R -Increased Exterior Fill $ 5,618.15 With increased building floor elevation, the exterior grade had to be increased to meet that level, requiring additional fill material. Modification Proposal No. 8R -Revised Framing detail $ 5,760.81 An omission in the design detail of the steel column framing required addition of some 2X6 framing material. Modification Proposa No. 9 -Revised floor•sill at OH doors $ 381.15 It was observed as construction was underway that a slight slope at the overhead door openings would prevent surface water running into the building and this was incorporated in the concrete floor slab installation. Modification Proposal No. 11 R -Added framing and trim at $ 2,079.99 Bldg. Corners Like MP# 8R, some conflicts were found in designed framing and trim details, requiring change revisions. Modification Proposal No. 12R -Revised Masonry Top Course$ 3,613.73 Unavailability of certain masonry components required a revision to the configuration of masonry courses, and substitution of different material. Modification Proposal 13R -Added 4X4 at Roof Edge $ 1,940.60 A detail framing the above deck roof insulation to the outer perimeter, had been omitted and was required to be added. Modification Proposal No. 14 -Added Flashing $ 950.70 As construction progressed, it became apparent that some added flashing details would improve long term building moisture protection, and they were added. Veteran's Memorial Building -Flag Contract - Summary of contract changes Page 1 Change Order No. 3 Modification Proposal No. 7 -Accommodate added $ 4,969.11 Cooking range -Add Ventilation Hood After Construction began, the American Legion folks requested a change to allow provision of a cooking range to re-heat meals. This change provided for revised cabinetry, gas and electrical connections, and a ventilation hood. Modification Proposal No. 16 -Revised door thresholds $ 510.74 When constructed conditions were observed, it became apparent that revisions in the door thresholds were required to make effective interior exterior transitions. Modification proposal No. 17R -Provide handicapped Ramp $ 7,391.04 And Rails With increased building elevation, the slope to the parking area from building entrances exceeded the allowed percentage, and installation of a railed ramp became required. Modification Proposal No. 18 -Revised Electrical -Added $ 4,485.59 Programmable Exterior Light Control Electrical service connection tasks, originally expected of PSE, were required of the Contractor. It also became apparent late in construction that security concerns would require more sophisticated control of exterior lighting than had been designed. A programmable controller was added. Total Change Order Costs (Including Tax) $ 42,055.44 Veteran's Memorial Building -Flag Contract -Summary of contract changes Page 2 BUDGET STATUS SHEET Project No: CP310A Project Title: Veteran's Memorial: Buildin Proiect Manager: Paul Berry Project Initiation Permision o Advertise Date: November 19, 2007 -Contract Award Change OrderApproval 0 Contract Final Acceptance Funds Bud eted Funds Available Funding Prior Years 2005 '2008 2007 Total 321 Fund 100,000 100,000 328 Fund 240,000 240,000 American Legion 110,000 110,000 King County Veteran's Affairs 40,000 40,000 State of Washington 50,000 50,000 Total 0 0 540,000 540,000 Estimated Cost (Funds Needed) Activity Prior Years 2005 2006 2007 Total Design Engineering -City Costs Design Engineering -Consultant Costs 38,000 38,000 Other-Permits, Utilities; Administrative 15,000 15,000 (includes reproduction, bid advert special inspections,'etc.) Construction Estimate. 490,000 490,000 Project Contingency (@ 3%) 0 Construction Engineering '-City Costs 1,500 1,500 Project Management -Consultant Cost 60,000 60,000 Total 0 0 0 604,500 604,500 321 General Fund Budget Status Prior Years 2005 2006 2007 " Total 321 Funds'Budgeted O 100,000 0 100,000 321 Funds Needed 0 321 Fund Project Contingency () 0 0 0 0 0 321 Funds Required 0 0 100,000 0 100,000 szs httt t t runs tsua et ~raius Prior Years 2005: 2006 2007 Total 328 Funds Budgeted O 240,000 240,000 328 REET1'Funds Needed 64,500 64,500 328 Fund Project Contingency O 0 0 0 0 0 328 Funds Required 0 0 0 64,500 304,500 American Lesion Contribution i3utlaet Status Prior Years 2005 2006 2007 Total Funds Budgeted O 0 0 110,000 0 110,000 Funds Neetled 0 0 0 0 Fund Project Contingency () 0 0 0 0 0 Funds Required 0 0 110,000 0 110,000 Kina Countv Veteran's Affairs Contribution Budget Status Prior Years 2005. 2006 2007 Total Funds Budgeted O 0 0 40,000 0 40,000 Funds Naeded 0 0 0 0 0 Fund Project Contingency () 0 0 0 0 0 Funds Required 0 0 40,000 0 40,000 Stat e of Washin ton Contribution Butl et Status Prior Years 2005 2006 -2007 -Total Funds Budgeted () 0 0 50,000 0 50,000 Funds Needed 0 0 0 0 0 Fund Project Contingency () 0 0 0 0 0 Funds Required 0 0 50,000 0 50,000 E:WGENDA\N1119-1b.xls 1 of 1