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Home My WebLink AboutITEM VIII-B-2A'u'su~ WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject Date: Resolution No. 4260 11/01/07 Department: Attachments: Budget Impact: Public Works Resolution No. 4260 and A reement $ 300.00 Administrative Recommendation: Cit Council ado t Resolution No. 4260. Background Summary: Resolution No. 4260 authorizes the Mayor to execute a MRSC Rosters Contract with the Municipal Research Services Center. The agreement would enable the City of Auburn use the MRSC Shared Small Works Roster and Consultant Roster. The annual cost for this service is $300.00. The City currently maintains its own Consultant Roster. By joining the MRSC shared roster, staff time to maintain and administer the Consultant Roster would be greatly reduced. In addition, the costs for advertising required by State Law would be eliminated. For 2007, the cost.was $623.00. The City currently uses the shared Small Works Roster administered by The City of Lynnwood. As of December 1, 2007, Lynnwood will no longer be providing this service and MRSC will be assuming this service. By joining MRSC Small Works Roster and Consultant Roster, the City would have access to many more contractors and consultants when soliciting quotes, bids, or request for proposals for projects. The categories being used by MRSC are consistent with the City's current Rosters for both Contractors and Consultants. The MRSC Small Works Roster and Consultant Roster information requirement in order for contractors and consultants to be included on their roster meets the information required by Auburn City Code in order for applicants to be included on one of our rosters. Should Council adopt Resolution No. 4260 the City of Auburn would send a letter to all Consultants on our current roster, informing them of our decision to join MRSC shared Consultant Roster. The Municipal Research Services Center has notified contractors regarding the change in the Small Works roster from Lynnwood to MRSC along with the required application process and the date that this will be effective. Joining the MRSC shared Consultant Roster would benefit the consultants currently on our roster, because it would expose them not only to Auburn's projects, but also to those of other agencies who join MRSC Rosters. W1119-3 F4.8.1, A2.7 Reviewed by Council 8~ Committees: Reviewed by Departments ~ Divisions: ^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O ^ Airport ^ Finance ^ Cemetery ^ Mayor ^ Hearing Examiner ^ Municipal Serv. ^ Finance ^ Parks ^ Human Services ^ Planning & CD ^ Fire ^ Planning ^ Park Board ®Public Works ^ Human Resources ^ Police ^ Planning Comm. ^ Other ®Legal ®Public Works Action: Committee Approval: ^Yes ^No Council Approval: ^Yes ^No Call for Public Hearing _/_/_ Referred to Until _/_/ Tabled Until _/_/_ Councilmember: Wa ner Staff: Dowd Meetin Date: November 19, 2007 Item Number: VIII.B.2 ~j,~$~[~j~~ * MARE TI-IAN YOU IMAGINED RESOLUTION NO. 4260 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE AN MRSC ROSTERS CONTRACT WITH .THE MUNICIPAL RESEARCH AND SERVICES CENTER FOR THE PURPOSE OF USING A SHARED SMALL WORKS ROSTER AND A SHARED CONSULTANT ROSTER WHEREAS, the City of Auburn currently uses the City of Lynwood's Small Works Roster; and WHEREAS, the City of Lynnwood will no longer be providing this service as of December 1, 2007; and WHEREAS, the Municipal Research and Services Center of Washington (MRSC) will be providing services similar to the City of Lynwood's services beginning December 17, 2007; and WHEREAS, the information required from contractors by the MRSC in order for the contractors to be included on MRSC roster meets the information required from contractors by Auburn City Code 3.12.032 (B) in order for contractors to be included on the City's roster; and WHEREAS, the City of Auburn currently maintains a Consultant Roster; and WHEREAS, the new service being provided by MRSC will include a Consultant Roster Service; and Resolution No. 4260 November 13, 2007 Page 1 WHEREAS, the fees required by MRSC for these services is reasonable and includes both the Consultant and Small Works Rosters; and WHEREAS, it is in the best interest of the City of Auburn to abandon its current Small Works Roster and Consultant Roster and to join the MRSC's shared Small Works Roster and Consultant Roster. NOW, THEREFORE, THE CITY COUNCIL OF. THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor is hereby authorized to execute a MRSC Rosters Contract with the Municipal Research and Services Center in substantial conformity with the agreement attached hereto, marked as Exhibit "A" and incorporated herein by this reference, for the purpose of utilizing the MRSC Small Works Roster and Consultant Roster. Section 2. That the Mayor is authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of , 2007. CITY OF AUBURN PETER B. LEWIS MAYOR Resolution No. 4260 November 13, 2007 Page 2 ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: paniel B. eid, City Attorney Resolution No. 4260 November 13, 2007 Page 3 MRSC ROSTERS CONTRACT Through the signature(s) below, on behalf of City of Auburn, the Agency contracts with the Municipo/ Rese4rch and Services Center of Washington (MRSC), snot-for-profit Washington Corporation, to provide the Agency with small public works and consulting services rosters as allowed by RCW 39.04.155 and Chapter 39.80 RCW (MRSC ROSTERS). The Agency understands that such services are shared with a number of other local government agencies in Washington State in a spirit of cooperation and to provide for more efficient and cost effective services to their citizens. Signatures By signing this Contract, the signatories below certify that they have the authority to enter into this Contract, that they agree to payment of fees in accordance with the stated fee schedule and that they agree that the agency shall be bound by and adhere to the Terms and Conditions stated below. Peter B. Lewis Mayor Title ~~ ~~/ Date Agency Information Official Name of Agency City of Auburn County Location(s) King and Pierce County Mailing Address 25 West Main Street Auburn, Washington 98001-4998 Agency Web Site www.auburnwa.gov Contact Person Name Leanne Norseth Title Contract Administrator Exhibit "A" Resolution No. 4260 Page 1 of 4 MRSC ROSTERS CONTRACT Email Address Inorseth@auburnwa.gov Telephone 253-804-3123 Fax 253-931-3053 Alternate Contact Person Name Ingrid 6aub PE Title Assistant City Engineer Email Address igaub@auburnwa.gov Telephone 253-804-3113 Fax 253-931-3053 Annual Fee (from fee schedule) $300.00 Terms and Conditions The Agency agrees to use the MRSC ROSTERS to the fullest extent practical for solicitation of quotes and bids from eligible contractors and for requests for proposals from consultants. The Agency understands, however, that such use is not mandatory and no implication of mandatory use is intended through signing of this contract. The agency agrees to the following: MRSC Small Works Roster(s) Agency may use the MRSC Small Works Roster(s) to select contractors for public work projects up to $200,000 in value or as otherwise limited by ordinance or law. The Agency is independently responsible for its own and the contractor's compliance with all additional or varying laws and regulations governing purchases, including all selection laws, retainage and bonds, prevailing wages, and any other appropriate requirements. MRSC, directly or implied, is nota party to any contract for public works construction into which the Agency may enter as a result of the Agency's use of the MRSC Small Works Roster(s). Exhibit "A" Resolution No. 4260 Page2of4 MRSC ROSTERS CONTRACT MRSC will advertise the Roster(s) at least annually on behalf of all Agencies, receive and review contractor applications for compliance with basic statutory eligibility requirements, maintain lists of contractors, and make the lists and applications available to the Agency. The Agency shall be independently responsible to determine that the selected contractors are responsible contractors according to the decision and opinion or the Agency. MRSC shall make a preliminary determination of compliance with basic statutory eligibility requirements before placing them on the Roster(s), but the Agency shall make its own determination of contractor responsibility before awarding contracts in whatever manner that the Agency feels is appropriate and consistent with applicable laws and its own policies. The Agency shall be independently responsible to conduct a quotation or bid process consistent with any ordinance, laws, or requirements of their agency and to issue a contract and/or purchase order directly to the awarded contractor(s). MRSC does not accept responsibility or liability for the performance of any contractor used by the Agency as a result of use of the MRSC Small Works Roster(s). The Agency is independently responsible for any payments directly to any contractor that is employed as a result of use of the MRSC Small Works Roster(s). The Agency hereby agrees to indemnify and hold harmless MRSC, its officers, employees, and agents from any and all claims, actions, costs, damages and expenses of any nature arising out of or in conjunction with any act authorized by this agreement. Exhibit "A" Resolution No. 4260 Page 3 of 4 MRSC ROSTERS CONTRACT MRSC Consulting Services Roster(s) The Agency agrees to use the MRSC Consulting Services Roster(s) to select architectural, engineering, and other consultants for interviews and contracts in accord with all applicable laws and regulat-ions governing its own purchases to the fullest extent possible, but such use is not mandatory. The Agency is independently responsible for its own and the consultant's compliance with all additional or varying laws and regulations governing services, including all selection laws and any other requirements as appropriate. MRSC will advertise the Roster(s) at least annually on behalf of all Agencies, will receive and review a firm's applications for completeness, maintain lists of Architects, Engineers, and other consultants and make the lists, applications, and qualifications available to the Agency. The Agency shall be independently responsible to determine that the selected firms are responsible according to the decision and opinion of the joining agency. The Agency shall be independently responsible to conduct a consultant selection process consistent with any ordinance, laws, or requirements of the agency and will be independently responsible for issuing a contract and/or purchase order directly to the awarded architects, engineers, and other consulting firm. MRSC does not accept responsibility or liability for the performance of any architects, engineers, and other consulting firm used by the Agency as a result of this Contract. The Agency shall be independently responsible for any payments directly to the firm that is employed as a result of this Agreement. The Agency hereby agrees to indemnify and hold harmless MRSC, its officers, employees, and agents from any and all claims, actions, costs, damages and expenses of any nature arising out of or in conjunction with any act authorized by this Contract. Exhibit "A" Resolution No. 4260 Page 4 of 4