HomeMy WebLinkAboutITEM III-D
CITY OF ~
WASHINGTON
FINANCE COMMITTEE
NOVEMBER 19, 2007
MINUTES
CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus and
Vice Chair Roger Thordarson. Member Gene Cerino arrived at 6:31 p.m.
Present during the meeting were Mayor Peter B. Lewis, Finance Director
Shelley Coleman, City Attorney Daniel B. Heid, Public Works Director
Dennis Dowdy, and City Clerk Danielle Daskam. Also present were Paul
Berry of Harris & Associates, Jamelle Garcia of Airport Management
Group LLC, and Wayne Osborne.
APPROVAL OF MINUTES
A. Minutes of the November 5, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Chair Backus seconded to
approve the November 5, 2007 minutes.
MOTION CARRIED. 2-0.
(Member Cerino arrived at this time.)
CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 368250 through
vouchers 368257 through 368662 in the
$5,039,094.17 and a wire transfer in the
$1,000.00 and dated November 19, 2007.
2. Payroll
F4.9.2
368256 and
amount of
amount of
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Finance Committee Minutes November 19, 2007
Payroll check numbers 521490 to 521616 in the amount of
$676,196.73, check number 521637 in the amount of
$13,094.37 and electronic deposit transmissions in the
amount of $1,008,328.93 for a grand total of $1,697,620.03
for the pay period covering November 1, 2007 to November
14, 2007.
Committee members reviewed the consent items and briefly
discussed vouchers 368250, 368256 and 368443.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6131
F6.6.3, F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the levy of regular property taxes by the
City of Auburn for collection in 2008
The text of Ordinance No. 6131 was transmitted by agenda
modification.
Vice Chair Thordarson moved and Member Cerino seconded to
forward Ordinance No. 6131 to the full Council.
Chair Backus noted the levy rate represents a reduction from last
year's levy rate.
MOTION CARRIED. 3-0.
B. Ordinance No. 6121
03.1
An Ordinance of the City Council of the City of Auburn,
Washington, annexing an unincorporated area in King County,
Washington, of approximately 2,096 acres contiguous to the
corporate limits of the City known as the "Lea Hill Annexation Area"
of the City of Auburn, effective January 1, 2008, subject to
annexation incentive eligibility
Ordinance No. 6121 was added to the agenda.
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Finance Committee Minutes November 19, 2007
Mayor Lewis indicated that the State Office of Financial
Management (OFM) has advised that upon receipt of the City's Lea
Hill census information, it may be several weeks before OFM
determines whether the annexation meets the minimum 10,000
population requirement to be eligible to receive incentive tax dollars
under RCW 82.14.415 and King County annexation incentive
program. Ordinance No. 6121 is conditioned on the City's eligibility
to receive the incentive tax dollars from the State and King County.
Vice Chair Thordarson moved and Member Cerino seconded to
forward Ordinance No. 6121 to the full Council.
MOTION CARRIED. 3-0.
C. Ordinance No. 6122
03.1
An Ordinance of the City Council of the City of Auburn,
Washington, annexing an unincorporated area in King County,
Washington, of approximately 1,215 acres contiguous to the
corporate limits of the City known as .the "West Hill Annexation
Area" of the City of Auburn, effective January 1, 2008, subject to
annexation incentive eligibility
Ordinance No. 6122 was added to the agenda.
Vice Chair Thordarson moved and Member Cerino seconded to
forward Ordinance No. 6122 to the full Council.
MOTION CARRIED. 3-0.
D. Resolution No. 4256
F4.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan
or loans from the General Fund and/or the Cumulative Reserve
Fund to the Municipal Park Construction Fund for up to a three-
yearperiod of time
Resolution No. 4256 was previously discussed in Committee.
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4256 to the full Council.
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Finance Committee Minutes November 19, 2007
MOTION CARRIED. 3-0.
E. Resolution No. 4264
F5.2.20
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a State of Washington Recreation
and Conservation Office Grant and authorizing the Mayor and City
Clerk to execute the necessary contracts to accept said funds
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4264 to the full Council.
MOTION CARRIED. 3-0.
F. Resolution No. 4265
F5.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a King County Parks Youth Sports
Facility Grant and authorizing the Mayor and City Clerk to execute
the necessary contracts to accept said funds
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4265 to the full Council.
MOTION CARRIED. 3-0.
G. Resolution No. 4267
F5.2.20
A Resolution of the City Council of the City of Auburn, Washington,
authorizing application(s) for funding assistance for a Youth Athletic
Facilities (YAF) Program Project to the Recreation and
Conservation Funding Board (RCFB) as provided in Chapter
79A.25 RCW: Project Name -Brannan Park Lighting of Fields
Two and Three
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4267 to the full Council.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4261
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Finance Committee Minutes November 19, 2007
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Services Agreement between the cities of Algona, Auburn and
Pacific for Valley Regional Fire Authority fees
Resolution No. 4261 was removed from the agenda.
B. Resolution No. 4266
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute Amendment No. 2
to Agreement for Professional Services AG-C-286 between the City
of Auburn and Harris & Associates, Inc.
Resolution No. 4266 provides for an extension of the existing
contract with Harris & Associates through December 31, 2008.
C. Airport Rental Rate Changes
Jamelle Garcia, Airport Manager, reviewed the proposed 2008
airport rates. The proposed rates include a new Aeronautical
Business Permit Fee that will be in effect upon implementation of
the Minimum Standards for Commercial Operators for those
businesses who wish to conduct business on the airport. The
Aeronautical Business Permit Fee would be in addition to any City
business license fee. The rental rate increases reflect the last year
of a three year market rate adjustment.
Mr. Osborne, who was in attendance in the audience, asked Mr.
Garcia the occupancy rate for the airport. Mr. Garcia reported that
the closed hangars are at 100 percent occupancy with a waiting
list, the open T-hangars are at approximately 90 percent
occupancy and the outside tie-downs are at approximately 42
percent occupancy.
D. Budget Amendment No. 8 - 2008 Mid-Biennial Correction
Committee members briefly reviewed the 2008 mid biennial
correction (budget amendment number 8).
E. Quarterly Budget Report
Committee members briefly reviewed the third quarter revenue and
expenditure summary based on financial data posted prior to
November 5, 2007.
F. Resolution No. 4260
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Finance Committee Minutes November 19, 2007
04.8.1, A2.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an MRSC Rosters Contract with
the Municipal Research and Services Center for the purpose of
using a shared small works roster and a shared consultant roster
The City currently administers its own consultant roster and uses
the shared Small Works Roster administered by the City of
Lynnwood. Effective December 1, 2007, Lynnwood will no longer
be providing the Small Works Roster service. Resolution No. 4260
authorizes an agreement with Municipal Research and Services
Center (MRSC) to allow the City to use the MRSC Small Works
Roster and Consultant Roster. By joining the MRSC rosters, the
City will have access to many more contractors and consultants as
well as reduce the City's costs for maintaining the rosters.
G. Project No. CP0747
05.1.2
City Council to approval Final Pay Estimate No. 2 to Contract 07-12
in the amount of $6,490.86 and accept Project No. CP0747.
Committee members reviewed the final pay estimate.
H. Project No. C310A0
05.1.2 C310A0
City Council approve Change Orders No. 1, 2 and 3 to Contract 06-
15, Project Number C310A0, Veteran's Memorial Building, to Flag
Construction, increasing contract cost including sales tax by
$42,055.44 for a total contract price of $ 488,135.44; and City
Council approve a project .,increase of $64,500 from Fund 328
REET 1.
Committee members reviewed the change orders.
I. Utility Account Reduction
Director Coleman presented information on a request from a
customer for a reduction in the charge for extra garbage. On
October 4, 2007, a customer had 28 bags of extra garbage
collected by Waste Management. The customer was billed for
approximately $300.00 in extra garbage charges. Director
Coleman explained that the customer was a new resident, a new
homeowner, and not aware of the City's charges for extra garbage.
The customer requested some relief from the charges. Director
Coleman suggested that in light of the customer's inexperience as
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Finance Committee Minutes November 19, 2007
a homeowner, the Council consider a reduction in the charge
equivalent to the City's cost plus the state refuse tax. The
proposed billing adjustment will be included in the December 3rd
Council consent agenda.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 7:20 p.m.
APPROVED THE DAY OF DECEMBER 2007.
Nancy Backus, Chair Danielle Daskam, City Clerk
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