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HomeMy WebLinkAboutITEM V-C-1~ ` C[TYOF .1~11J ~ V I~~V AGENDA BILL APPROVAL FORM '~ WASHINGTON Agenda Subject: Date: December 3, 2007 Final Acce tance for Contract: 06-15 Veteran's Memorial Buildin Department: Attachments: Budget Status Sheet Budget Impact: $64,500 Finance Chan a Order No. 4 Administrative Recommendation: City Council approve Change Order No. 4, impose liquidated damages for delayed completion, approve calculated final payment, and accept construction of Project No. C310A0. Background Summary: This project provided the Design and Construction of a new Veteran's Memorial Building in Veteran's Memorial Park. Design was completed in mid-2006, with Construction start in November of 2006. Construction was substantially complete, providing City occupancy in early October 2007, with all responsibilities of the Contractor, Flag Construction Co., fulfilled by November 27, 2007. Change Order No. 4 provides for three minor changes. Modification Proposals #21 and #23 provide for modifications to weather flashing for increased long term protection against moisture penetration. Modification Proposal # 20 revises the location of opening stops on the overhead doors to eliminate conflict with ceiling lights and improve door function. This Change Order does not provide increased contract time, as proposed by the Contractor. The Owner's Project Manager determined that additional time was not justified in that the changes were accomplished during other extended delays, and not on the critical path of the Work. The Contractor has Protested and submitted Claims regarding that time, which have been rejected. The cost for this Change Order No. 4 is $ 3,891.00, bring the revised contract cost to $452,509.40 (Excluding Tax). N 1203-9 05.1.2 C310A0 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O Finance ^ Airport ^ Cemetery ^ Mayor ~ ^ Hearing Examiner ~ Municipal Serv. Finance Parks ^ Human Services ^ Planning & CD ^ Fire ^ Planning ^ Park Board Q Public Works ^ Legal ^ Police ^ Planning Comm. ^ Other Public Works ^ Human Resources Action: Committee Approval: ^Yes ^No Council Approval: ^Yes ^No Call for Public Hearing _!_/_ Referred to Until _! ! Tabled Until _/ /_ Councilmember: Cerino Staff: Coleman Meeting Date: December 3, 2007 Item Number: V.C.1 AU$U~t.N~ * MORE TI-~AN YOU IMAGINED Agenda Subject: Date: Final Acceptance for Contract: 06-15 Veteran's Memorial Building December 3, 2007 The contract as awarded provided contract time to May 14, 2007, and provided for liquidated damages for failure to complete within contract time, of $200 per calendar day. Contract Change Orders No. 1-3 provided for extension of contract time to July 12, 2007. However, physical construction was not completed, substantial completion declared, and Owner Occupancy taken until October 5, 2007. With all further Contractor Claims for additional time extension rejected, this represents "nonexcusable delay," per the terms of the Contract. As a result, $ 16,200.00 of Liquidated Damages are assessed, reducing the final contract cost to $ 436,306.40 (Excluding Tax). Final Contract Cost including Tax (8.8% thru 3/31/07, 8.9% subsequently) is $475,024.57 Contract Payments #1-#8, including payment to Retainage escrow, total $436,162.40. With the final contract cost noted above, the remaining final contract payment is calculated to be $ 144.00 ($156.82 with Tax). Page 2 of 2 BUDGET STATUS SHEET Project No: CP310A Project Title: Veteran's Memorial Building Project Manager: Paul Berry Q Project Initiation l~ Pertnision to Advertise Date: December 3, 2007 Contract Award Change Order Approval Contract Final Acceptance Funds Budgeted (Funds Available) Funding Prior Years 2005 2006 2007 Total 321 Fund 100,000 100,000 328 Fund 240,000 240,D00 American Legion 110,000 110,D00 King County Veteran's Affairs 40,000 40,000 State of Washington 50,000 50,000 Total 0 0 540,000 540,000 Estimated Cost (Funds Needed( Activity Prior Years 2005 2006 2007 Total Design Engineering -City Costs Design Engineering -Consultant Costs 38,000 38,000 Other- Permits, Utilities, Administrative 15,000 15,000 (includes reproduction, bid advert special inspections, etc.) Construction Estimate 475,100 475,100 Project Contingency (~ 3%) 0 Construction Engineering -City Costs 1,500 1,500 Project Management -Consultant Cost 60,000 6D,000 Total 0 0 0 589,600 589,600 321 General Fund Budget Status Prior Years 2005 2006 2007 Total 321 Funds Budgeted () 100,000 0 100,000 321 Funds Needed 0 321 Fund Project Contingency () 0 0 0 0 0 321 Funds Required 0 0 100,000 0 100,000 szs rctt I I rune tsua et sLaius Prior Years 2005 2006 2007 Total 328 Funds Budgeted () 240,000 240,000 328 REST I Funds Needed 64,500 64,500 328 Fund Project Contingency () 0 0 0 0 0 328 Funds Required 0 0 0 64,500 304,500 American Legion Contribution Budget Status Prior Years 2005 2006 2007 Total Funds Budgeted () 0 0 110,000 0 110,000 Funds Needed 0 0 0 0 Fund Project Contingency () 0 0 0 0 0 Funds Required 0 0 110,000 0 110,000 King County Veteran's Affairs Contribution Budget Status Prior Years 2005 2006 2007 Total Funds Budgeted () 0 0 40,000 0 40,000 Funds Needed 0 0 0 0 0 Fund Project Contingency () 0 0 0 0 0 Funds Required 0 0 40,000 0 40,000 Stat e of Washin ton Contribution Bud et Status Prior Years 2005 2006 2007 Total Funds Budgeted () 0 0 50,000 0 50,000 Funds Needed 0 0 0 0 0 Fund Project Contingency () 0 0 0 0 0 Funds Required 0 0 50,000 0 50,000 E:\AGENDA\N1203-9a.xls 1 of 1 .N G CITY ()~ ~.~:.. ~, ` WASHINGT©N ~~ ~~~ Change Order No.: 4 Project: Veteran's Memorial Building Project No.: c3]Oa0 Contract No.: 06-15 Contractor Name and Address: Flag Construction Company, inc. P.U. Box 3524 Lacey, WA 98509-3524 and all attachments are s supplement to the contract. All work, materials and measureihents for the type of construction involved shall be iu accordance with the contract documents of the above named project unless stated otherwise in this change order. Summary of Proposed Changes: Per attached documentation: ]. Modification Proposal #20 -Revise Overhead door opening stops 2. Modification Proposal #21 -Revise flashing at top pf CMU 3. Modification Proposal # 23 -Revise flashing and jambs at overhead doors Item Item Description Units Unit Price {$) Total Price (+/-) Sales Tax 1 MP #2 • 2• 3• 0 MP #21 MP #23 LS LS LS $ 709.00 $ 1,052.00 $ 2,130.00 $ 63.10 $ 93.63 $ 189.57 Subtotal $ 3,89].00 Washington State Sales Tax (8.9%) on applicable items $ 346.30 TQTAL $ 4,237.30 This change order constitutes full and complete compensation fora!! labor, equipment, materials, overhead, profit, any and all indfrect costs, and time adjustment to perform the above descri changes. All other coats are non-compeusible. ~~ ~~~~,,~ ~ ~~ Contractor: ` ~ Date /~~~~ ~--~'J/~ Owner's Project Manager: 1 Date j ~~ ~G~~ ~1~ City Finance Director: Date Base Amount Totals incl.Tax 1. Total Cost this C/Q $ 3,891.00 $ 4 7.30 2_ Total Cost Previous C!O ' $ 3 618.40 $ 42,055.44 3. (hi at Contract Amount $ 410,000,00 $ 446,080.00 4. Revised Contract Amount $ 452,509.40 $492,372.74 /~~~ ~ Approved by: ,~ ~. CITY OF ~ ti. lti'A.S H I N G TC~.~v Modification Proposal Number 20 Project Name: Veteran's Memorial Building Project Contract #: 06-15 Contractor: _ Flag Construction Company Inc Project #: c310a0 Address: PO Box 3524 Phone #: 360-456-0604 Lacev WA 98509-3524 FAX #: 360-456-0675 Description of Changes to Construction• (Per Contractor's COP B1 CAUSE FOR CHANGE: CEILING LIGHTS IN COMMUNITY ROOM AS POSITIONED PER PLANS WOULD BE HIT BY O.H.. DOORS WHEN THEY WERE MOVED TO AN OPEN POSITION SOLUTION TO SOLVE PROBLEM 1. DISCUSSION WITH ARCHITECT, OWNER, ELECTRICAL SUB AND OH DOOR SUB TO DETERMINE THE BEST AND MOST ECONOMICAL SOLUTION (A} MOVE THE LIGHTS AND REFINISH THE CEILING OF OH DOOR (B) MOVE THE STOPS ON THE OH DOOR ITEM (B) WAS SELECTED AFTER IT WAS ASSURED WITH THE OH DOOR SUB THAT THE OH DOOR WOULD STAY OPEN WITH THE STOPS MOVED 2. USING A SISSER LIFT, REMOVE STOPS, REDRILL TRACK AND ALIGN NEW LOCATION OF THE 6 STOPS Proposed Change in Contract Cost and/or• Time• Flag Construction agrees to make the above stated change to the Work for an incr'easel(decrease) in total contract cost, excluding Sales tax, of $ 709.00 ,and an increase in contract time of 2 working days. This constitutes the entire extent of cost for this change, and all other Work remains per the Contract docume s. Signature: / ' for Flag Construction Co Date: ~ ~~ ~ ~f Approval: The Owner agrees to the above proposed change at the cost a stated, and will incorporate t ch ge to a Change Order. Signature: Owner's Pro~ectsManager, D e• '7 3, 7 Direction to Proceed with Change• Signature: Owner's Project Manager, Date: ~ 3< v FLAG CONST RUCTION CO. INC. 7/21/2007 FLAG CONSTRUCTION COMPANY INC. (Treat as a ttachment to ~ Modifi ti P ca on roposal #20) CHANGE ORDER PROPOSAL COP B VETERAN MEMORIAL BUILDI NG - CITY OF AUBURN - -~-~`--- ~ -- CAUSE FOR CHANGE CEILING LIGHTS IN COMMUNITY ROOM AS POSITIONED PER PLAN DOORS W S WOULD BE HIT BY O.H.. HEN THEY WERE MO VED TO AN OPEN POSITION OLUTION TO OLVE PROBL M 1 DISGUSSION WITH ARCHITECT, OWNER, ELECTRICAL SUB AND OH DOOR SUB TO DETERMINE BEST AND MOST ECONOMICAL SOLUTION A MOVE THE LIGHTS AND REFINISH THE CEILING OF B MOVE THE STOPS ON THE OH DOOR ITEM B WAS SELECTED AFTER IT WAS ASSURED WITH THE OH DOOR SUB THAT THE OH DOOR WOULD STAY OPEN WITW THE STOPS MOVED 2 USING A SISSER LIFT, REMOVE STOPS, REDRILL TRACK AND ALIGN NEW LOCATION OF THE 6 STOPS RECOGNRE COSTS UNR ITEM * E CRI N UANTITY RATE TOTAL R MATERIALS QUI MENT SUBBID FLAG TOTAL T TAL i IN 2 5 59.80 4 5 59.80 5179 E23g 1 ~ 179 389 LABOR SUBTOTAL S 59.80 0 S 0 5 0 0 SUB TOTALS S 419 S - $ t50 5 - 5 589 S 569 O O VERHEAD AND FEE ON L VERHEAD AND FEE ON M ABOR ATERIAL 20°k 15% S 84 S - O O VERHEADAND FEE ON E VERHEAD AND FEE ON S QUIPMENT UBCONTRA 15% 5% S 23 S - TIME EXTENSION 2 DAYS S IN UB TOTAL SURANCE. BOND, B&O TAX 5gf, S 675 S 34 T OTAL CHANGE DIRECT WOR K S 709 CITY OF ~~~~..,~ WASH 1 ~' G TC~.N Modification Proposal Number 21 Project Name: Veteran's Memorial Building Project Contract #: 06-15 Contractor: _ Flag Construction Company Inc Project #: c310a0 Address: PO Box 3524 Phone #: 360-456-0604 Lacey WA 98509-3524 FAX #: 360-456-0675 Description of Changes to Construction• (Per Contractor's COP C) CAUSE FOR CHANGE DETAIL 3/A-4 HAS THE IN-WALL FLASHING STOPPING ON TOP OF THE MASONRY, POSSIBLY ALLOWING WIND DRIVEN RAIN TO GO UNDER THE FLASHING AND PENETRATING THE INTERIOR OF THE TO THE FRAMING SOLUTION TO SOLVE PROBLEM AFTER DISCUSSION BETWEEN ARCHITECT AND JOB SUPERINTENDENT, IT WAS DETERMINED THAT IT WAS ADVISABLE TO EXTEND THE FLASHING ACROSS THE TOP OF THE CMU AND THAN DOWN THE FACE OF THE CMU 1. TRASH EXISTING FLASHING, GO TO SUPPLIER AND PROVIDE DETAILS 2. FABRICATE NEW FLASHING 3. PICKUP NEW FLASHING Proposed Change in Contract Cost and/or Time• Flag Construction agrees to make the above stated change to the Work for an increase/(decrease) in total contract cost, excluding Sales tax, of $ 1,052.00 ,and an increase in contract time of 3 working days. This constitutes the enf .extent of ost for this hange, and all other Work remains per the Contract documents. Signature: _ far Flag Construction Co. Date: ~rrrrrrrrrrrrrrsu rrrrrrrrrrrrrrrrarrrrrrrrrrrr^^rrarrrrrrrrrrrrrrrrrrrrrrrrrrrrr• Approval: The Owner agrees to the above proposed change at the cost stated, and will incorporat the change into a Change Order_ ~--. Signature: ~` ~. Owner's Project Manager, Date: .~ 3 f o Direction to~Prnceed with (khan ~ ~ ~ ~ ~""""""""""""""""' "' ""' • • • Signature: ~ Owner's Project Maria er, Date: z ~ u' 9 7/21/2007 FLAG CONSTRUCTION COMPANY INC. (Treat as a ttachment to Modification ProposaF# 21 ) CHANGE ORDER PROPOSAL COP C --------- - YETERAN MEMORIAL, BUILDI NG - CfTY OF AUBURN-~-_-- ------- ---- T-- ----~---- - --------- CAUSE FOR CHANGE DETAIL 3/A-d HAS THE IN-WAL L FLASHING STOPPING ON TOP OF THE MASONRY, POSSIBLY ALLOWING WIND DRIVEN RAIN TO GO UNDER THE SOLUTION T SOLVE PR B FLASHING AND PENETRATING THE INTERIOR OF THE TO THE FRAM EM ING t AFTER DISCUSSION BETWEEN ARCHITECT AND JOB SUPERINTENDENT , IT WAS DETERMINED THAT IT WAS ADVISABLE TO EXTEND THE FLASHING ACROSS THE TOP OF THE CMU AND THAN DOWN THE FACE OF THE CMU 2 TRASH EXISTING FLASHING GO TO SUPPLIER AND PROVIDE DETAILS 3 FABRICATE NEW FLASHING 4 PICKUP NEW FLASHING RECOGNIZE COSTS 1 ,~ it # ESCRIPT N UNIT QUANTITY TE TOTAL LABOR MATERIALS EQUIPMENT SUBBID FLAG T TAL TOTAL 1 N l N 1 $ 59.80 S60 60 2 WORK DETAILS WITH SUPPLIERS 3 IN 4 U LABOR SUBTOTAL 1 180 1 S 59.80 S 3.58 S 59.80 S60 E60 S 644.40 _ 644 25 25 85 ~ ~r SUB TOTALS S 920 E 644 S 50 S - S 814 S 874 O VERHEAD AN b FEE ON LABOR 20% S 24 O VERWEAD AND FEE ON MATERIAL 15% S 97 O VERHEAD AND FEE ON EQUIPMENT 15% 3 B O VERHEAD AND FEE ON SUBCONTRA 5% b - TIME EXTENSION 3 GAYS S I UBTOTAL NSURANCE. BOND, B80 TAX 5"/, S 1002 S 50 T OTAL CHANGE DIRECT WORK S 1,052 . - .~ C[TY C3E WASHl.~~GTC3N ,... Modification Proposal Number 23 Project Name: Veteran's Memorial Building Project Contract #: 06-15 Contractor: _ Flag Construction COmAanY Inc Project #: c310a0 Address: PO Box 3524 Phone #: 360-456-0604 Lacev WA 98509-3524 FAX #: 360-456-0675 Description of Changes to Construction- CAUSE FOR CHANGE 1. DETAIL 2/A-4 DID NOT PROVIDE STIFFNESS IN THE JAMB FLASHING FOR THE OVER HEAD OR PROPER WATERPROOF CAPABILITIES 2. DRAWINGS DID NOT PROVIDE DETAILS FOR THE TRANSITION OF CMU, TO TILE TO WOOD SOLUTION TO SOLVE PROBLEM 1 RFf 16 REVISED DETAIL 2/4-A ON 2/13/07. NEW FLASHING WAS OBTAINED, CAULKING AND RUBBER FLASHING PROVIDED 2 BASED ON NUMBER OF SERIES OF MEETINGS TO DISCUSS AND EXPERIMENTATION, FLASHING CUT OFF AT TOPAND A SERIES OF EXPERIMENTS WERE MADE. TIME EXPENDED -FORMAN 3 HOURS CARPENTER 2 DAYS Proposed Change in Contract Cost and/or Time• -Flap Construction agrees to make the above stated change to the Work for an increase/(decrease) in total contract cost, excluding Sales tax, of $ 2.130.00 ,and an increase in contract time of 5 working days. This constitutes the entire extent of cost for this change, and alf other Work remains per the Contract docume ts. - J Signature: for Flag Construction Co. Date: ~ ~ ~~ Approval: The Owner agrees to the above proposed change at the cost awe stated, and wilt incorporat the change into a Change Order. ~ ; ~~ ~~~~ ~~~~. Signature: c .X ._ ~ Owner's Project Manager, Date: ~ 3s o~ ^ f f~^ f f f f f f^ •- ^ f f f f f f f f f f f f f f• f f f^ f^^ f I f f f f f f f f f f f f f^^ f•• f f f f f f f• ^^ ^ f f f f f f f^ Direction to ceed with Chan '`~., Signature: ~--- Owner's Project Manager, Date: "~ ~;~ -~ .* FLAG CONST RUCTION CO. INC. 7/21 !2007 FLAG CONSTRUCTION COMPANY INC. CHANGE ORDER PROPOSAL COP E R-1 REVISED 7/28 VETERAN MEMORIAL BUILDING -CITY OF AUBURN (Treat as attachment to Modification Proposal #23) CAUSE FOR CHANGE 1 DETAIL 2/A-4 DID NOT PROVIDE STIFFNESS IN THE JAMB FLASHING FOR THE OVER HEAD OR PROPER WATERPROOF CAPABILITIES 2 DRAWINGS DID NOT PROVIDE DETAILS FOR THE TRANSITION OF CMU, TO TILE TO WOOD SOLUTION TO SOLVE PROBL EM 1 RFI 16 REVISED DETAIL 2/4-A ON 2!13!07. NEW FLASHING WAS OBTAINED, CAULKING AND RUBBER FLASHING PROVIDED 2 BASED ON NUMBER OF SERIES OF MEETINGS TO DISCUSS AND EXPERIMENTATION, FLASHING CUT OFF AT T OP AND A SERIES OF EXPERIMENTS WERE MADE. TIM E EXPENDED -FORMAN 3 HOURS CARPENTER 2 DAYS UNIT TOTAL FLAG ITEM # DESCRIPTION QUANTITY RATE LABOR MATERIALS EQUIPMENT SUBBID TOTAL TOTAL 1 OBTAIN NEW FLASHING 6 PIECES AT $1$.50, AND ADDED SEAL 5 $ 59.80 $299 $ 141.00 25 465 2 REVISE TOP CORNERS AND HEAD WITH FLASHING AND WOOD TRIM TO MAKE WATER TIGHT 19 $ 59.80 $1,136 $ 100.00 1,236 LABOR SUBTOTAL SUBTOTALS $ 1,435 $ 241 $ 25 $ - $ 1,701 $ 1,701 OVERHEAD AND FEE ON LABOR 20% $ 287 OVERHEAD AND FEE ON MATERIAL 15% $ 36 OVERHEAD AND FEE ON EQUIPMENT 15% $ 4 OVERHEAD AND FEE ON SUBCONTRA 5% $ - SUB TOTAL $ 2,028 TIME EXTENSION 5 DAYS I NSURANCE, 60ND, 680 TAX 5% $ 101 TOTAL CHANGE DIRECT WORK $ 2,130