HomeMy WebLinkAboutITEM III-D* ~ :,~'
CITY OF ~
WASHINGTON
MINUTES
FINANCE COMMITTEE
December 3, 2007
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Roger Thordarson, and Member Gene Cerino. Present during the
meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman,
City Attorney Daniel B. Heid, Financial Planning Manager Karen Jester,
Planning, Building and Community Director Cindy Baker, Development
Services Coordinator Stephen Pitcher, and Deputy City Clerk Cathy
Richardson. Also present were Paul Berry of Harris & Associates, Inc.
and representatives from Auburn and Kent School Districts.
II. APPROVAL OF MINUTES
A. Minutes of the November 19, 2007 Finance Committee
meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the, November 19, 2007 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 368663 through 368976 in the
amount of $1,063,394.42 and dated December 3, 2007.
2. Payroll
F4.9.2
Payroll check numbers 521638 to 521754 in the amount of
$293,144.48 and check numbers 521782 through 521819 in
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Finance Committee Minutes December 3. 2007
the amount of $73,163.30, plus electronic deposit
transmissions in the amount of $1,088,634.25 for a grand
total of $1,454,942.03 for the pay period covering November
15, 2008 to November 28, 2007.
B. Utility Billing Adjustment
F4.5.2
City Council authorize adjustment of the Coleman's garbage bill by
50% for a total adjustment of $190.87.
Committee Members reviewed the consent items and briefly discussed
vouchers 368687 and 368795.
Vice Chair Thordarson moved and Member Cerino seconded to approve
the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6128
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance No. 6086
and Ordinance No. 6092 and Ordinance No. 6103 and Ordinance
No. 6119 and Ordinance No. 6124 and Ordinance No. 6127
authorizing amendment to the City of Auburn 2007-2008 Budget as
set forth in Schedule "A"
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Ordinance No. 6128.
MOTION CARRIED. 3-0.
B. Ordinance No. 6132
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance No. 6086
and Ordinance No. 6092 and Ordinance No. 6103 and Ordinance
No. 6119 and Ordinance No. 6124 and Ordinance No. 6127 and
Ordinance No. 6128 authorizing amendment to the City of Auburn
2007-2008 Budget as set forth in Schedule "A"
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Finance Committee Minutes December 3. 2007
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Ordinance No. 6132.
MOTION CARRIED. 3-0.
C. Ordinance No. 6133
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance No. 6086
and Ordinance No. 6092 and Ordinance No. 6103 and Ordinance
No. 6119 and Ordinance No. 6124 and Ordinance No. 2127 and
Ordinance No. 6128 and Ordinance No. 6132 authorizing
amendment to the City of Auburn 2007-2008 Budget as set forth in
Schedule "A"
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Ordinance No. 6133.
MOTION CARRIED. 3-0.
D. Resolution No. 4257
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their
disposal
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Resolution No. 4257.
MOTION CARRIED. 3-0.
E. Resolution No. 4266
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute Amendment No. 2
to Agreement for Professional Services AG-C-286 between the City
of Auburn and Harris & Associates, Inc.
Committee Members briefly discussed Resolution No. 4266.
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Resolution No. 4266.
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Finance Committee Minutes December 3. 2007
MOTION CARRIED. 3-0.
F. Resolution No. 4268
F4.7
Authorizes the transfer of funds for the purpose of making a loan or
loans from the general fund and/or cumulative reserve fund to the
Golf Course fund for up to a three year period of time
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Resolution No. 4268.
MOTION CARRIED. 3-0.
V.
DISCUSSION ITEMS
A. Solid Waste Rate Changes
Director Coleman reviewed proposed commercial, multi-family, and
residential solid waste rate changes in the Lea Hill area. The Lea
Hill area is served by Allied Waste.
B. School Impact Fees
Committee Members reviewed proposed school impact fees for the
Dieringer, Auburn, Kent and Federal Way school districts.
Chair Backus thanked representatives present from the Auburn
and Kent school districts for the information provided with regard to
school impact fees.
C. Project Number C310A0
05.1.2
City Council approve Change Order No. 4, impose liquidated
damages for delayed completion, approve calculated final
payment, and accept construction of Project No. C310A0, Veterans
Memorial Park Building
Member Cerino stated that he concurs with the final payment for
Project No. C310A0 and commented on the poor contractual work
performed by Flag Construction Company.
Mayor Lewis noted that staff is currently reviewing the request for
proposals process.
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Finance Committee Minutes December 3, 2007
D. Agreement Number AG-S-022
A3.16.3
City Council approve annual Service Agreement No. AG-S-220 with
Vadis for atwelve-month litter control program for 2008 services.
Director Coleman explained that the service agreement with Vadis
lapses at the end of 2007. Agreement No. AG-S-220 is for
services to be provided in 2008 by Vadis. Other annual contracts
will be forthcoming for contracted services for year 2008.
Chair Backus suggested that, since the City now has a biennial
budget, biennial contracts be considered in the future.
E. Resolution No. 4261
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Services Agreement between the cities of Algona, Auburn and
Pacific for Valley Regional Fire Authority (VRFA) fees
City Attorney Heid explained that, in connection with the fire related
operations of the VRFA, it is appropriate to set fees for the services
of the VRFA and that those fees be uniform among the member
cities.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:50 p.m.
APPROVED THE DAY OF DECEMBER 2007.
Nancy Backus, Chair
I:\clerklfinancelfca\2007fcM 12-03
Cathy Richardson, Deputy City Clerk
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