HomeMy WebLinkAboutITEM VIII-B-10R~ N
C [TY OF
AUB~~N
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Resolution No. 4280 December 11, 2007
Department: Attachments: Budget Impact:
Finance Resolution No. 4280, and Exhibits
"A&B"
Administrative Recommendation:.
City Council adopt Resolution No. 4280.
Background Summary:
Resolution No. 4280 authorizes the Mayor to execute amendment No. 3 to Agreement for professional
services AG-C-286 between the City of Auburn and Harris & Associates, Inc.
N1217-5
A3.16.3
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ®Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ®Municipal Serv. ^Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ^Public Works ^ Legal ^ Police
^ Planning Comm. ^ Other ^Public Works ^ Human Resources
^ Information Services
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _/_/_
Referred to Until _/_/_
Tabled Until _/_/_
Councilmember: Backus Staff: Coleman
Meetin Date: December 17, 2007 Item Number: VI11.6.10
~j~$[,] * MORE THAN YOU IMAGINED
RESOLUTION. NO. 4 2 8 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO
AGREEMENT FOR PROFESSIONAL SERVICES AG-C-286
BETWEEN THE CITY OF AUBURN AND HARRIS &
ASSOCIATES, INC.
WHEREAS, the City and Harris & Associates, Inc. have previously
entered into a professional services agreement AG-C-286 approved on
Resolution No. 4044 in June 2006; and
WHEREAS, the original agreement is due to expire on December 31,
2007; and
WHEREAS, the City wishes to modify the agreement and extend it to
December 31, 2008.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The Mayor and City Clerk of the City of Auburn
are herewith authorized to execute Amendment No. 3 to Agreement for
Professional Services No. AG-C -286 with Harris & Associated, Inc. A copy of
said Agreement is attached hereto, denominated at Exhibit "1" and made a part
hereof as though set forth in full herein.
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution.
Resolution No. 4280
December 11, 2007
Page 1 of 2
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS DAY OF
CITY OF AUBURN
2006.
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
Resolution No. 4280
December 11, 2007
Page 2 of 2
APPROVED AS TO FORM:
AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL SERVICES
NO. AG-C-286 BETWEEN
THE CITY OF AUBURN AND HARRIS & ASSOCIATES, INC.
THIS AMENDMENT is made and entered into this day of ,
200 , by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "CITY"), and Harris & associates, Inc.
(hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement
between the parties for AG-C-286 executed on the 19th day of June 2006.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is
extended from December 31, 2007, to December 31, 2008.
2. SCOPE OF WORK: Individual Task Assignments No. 1 and No. 6 are continued
and extended into 2008, as modified and detailed in Exhibit A. Additional Task
Assignments, No. 9, and No. 10 are defined, also as detailed in Exhibit A.
3. COMPENSATION: The amount of this amendment is a maximum of $ 142,000
for 2008. Authorized contract amount for 2006 and 2007 (per amendments No.
1 and No. 2 to this agreement) is $519,207.50.
A. The Hourly Rate Fee Schedule for 2008 is as shown in attached Exhibit B.
B. Initial 2007 Task Order maximum cost authorizations are as indicated in
attached Exhibit A.
C. Projected monthly expenditure assumptions are as shown in attached
Exhibit C.
REMAINING TERMS UNCHANGED: All other provisions of the Agreement between
the parties for AG-C-286 executed on the 19th day of June 2006, and as previously
amended, shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the
day and year first above written.
Amendment No. 3 for Agreement No. AG-C-286
Harris & Associates, Inc.
Page 1 of 2
HARRIS & ASSOCIATES, INC. CITY OF AUBURN
By:
Title:
Peter B. Lewis, Mayor
ATTEST:
Danielle E. Daskam
Auburn City Clerk
Amendment No. 3 for Agreement No. AG-C-286
Harris & Associates, Inc.
Page 2 of 2
Auburn City Attorney
EXHIBIT A
INITIAL 2008 TASK ASSIGNMENTS
Summary of Tasks and Budgets
• Task #1 -Auburn Golf Course Clubhouse
Harris & Associates will continue to provide project and construction management services to
the City of Auburn for the new Auburn Golf Course Club House. The Construction activity by
the Contractor was essentially completed in 2007. Completion by City forces of final site
improvements, and contractual closeout processes will be completed in early 2008.
2008 Budget - $ 12,000
• Task #6 -Auburn Avenue Theatre Improvements
Harris & Associates will provide project management services as needed to the City of Auburn
for planning, design and construction phases of a project to improve and upgrade its leased
Auburn Avenue Theatre facility. In 2007, the City selected and contracted with an Architectural
firm for planning and design of the Improvements. Harris will continue to provide services in
2008, in accordance with this Task Order, executed in 2007.
2008 Budget
- $ 45,000
• Task #10 -Parks Community Center
Harris & Associates will provide project and construction management services to the City of
Auburn for the new Parks Community Center project, located at Les Gove Park. Architect
selection has occurred in 2007, and Harris will provide project management services during the
design, permitting, construction contract bidding, and construction phases of the project.
2008 Budget (See following Task Order for detail) - $ 85,000
TOTAL 2008 AUTHORIZED MAXIMUM COMPENSATION - $ 142,000
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Task Order Scope of Work
Project Management Services
Parks Community Center Project
Contract Number AG-C-286
Task Order #10
I. INTRODUCTION
Harris & Associates will provide project management services to the City of Auburn for the new
Community Center at Les Gove Park. Architect selection, and Consultant Agreement negotiation
are underway, and Harris will provide project management services during the design, permitting,
construction contract bidding, and construction phases of the project.
11. DETAILED SCOPE OF WORK
Task 1 -Contract Management:
1.1. Harris Contract Management:
1.1.1. Progress Report and Invoice: Prepare an invoice and project progress report to be
submitted to the City on a monthly basis.
1.2. Assumptions:
1.2.1. Proiect Duration: The project is scheduled to run into 2009; however the scope
and budget for this task order are through December 31, 2007. The City may
extend this task order after January 1, 2008 by amending this task order.
1.3. Deliverables:
1.3.1. Progress report and invoice.
1.3.2. Construction Contract General Conditions format for Bidding
1.3.3. Documentation of Design and Construction activity
Task 2 -Project Management
2.1. Proiect Management Services
2.1.1. Harris will administer the design services agreements with the Architect. This
includes:
2.1.1.1. Review issues that could affect the design of the project,
2.1.1.2. Meeting with the design team to assess the progress of their work.
2.1.1.3. Review the consultants invoices, review any amendments requested by the
City or the Architect.
2.1.2. Harris will meet with the Architect periodically (no less than monthly) to review the
status of the design and review issues. Harris will take meeting minutes at these
meetings and distribute them to the participants and City.
2.1.3. Meet with City staff to coordinate the design reviews and issues identified by the
Architect.
2.1.4. Prepare and update project budgets and schedules on a monthly basis for City
management and possible presentation to senior management, the Mayor, and
Council.
Task Order 10 -Amendment No. 3 - 2008 Authorized Services Page 1 of 2
2.1.5. Review and comment on administrative procedures (division 1) included in the bid
documents.
2.1.6. Assist the City with advertising projects for bids. Prepare ad and work with
procurement to get ads in the appropriate media.
2.1.7. Coordinate responses to questions from the bidders during the bid preparation
phase with the Architect.
2.2. Assumptions:
2.2.1. This work will be performed on a part-time basis in conjunction with other
assignments the City may have for Harris.
2.2.2. Harris will not be responsible for errors or omissions that are not noted in its review
of the plans and specifications.
2.2.3. This work is scheduled to run into 2010.The City may extend the task order in 2009
with an amendment.
2.2.4. Administrative support can be provided by Harris on an as-needed basis
2.3. Budget:
2.3.1. The budget for this task order assumes work on other separate task orders going
on simultaneously. If additional budget is needed for this task, the City and Harris
can reallocate budget from one of those tasks to this task and if additional budget
is needed for those tasks, the budget for this task can be reallocated to those
tasks.
Estimated cost through December 31, 2008, is based on the projection of staffing
and monthly cost in Exhibit C. The total maximum cost for this Task Order in 2008
is $ 85,000.
Task Order 10 -Amendment No. 3 - 2008 Authorized Services Page 2 of 2