HomeMy WebLinkAboutITEM III-DCITY OF
FINANCE COMMITTEE
WASHINGTON DECEMBER 17, 2007
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Roger Thordarson, and Member Gene Cerino. Present during the
meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman,
Assistant City Attorney Joseph Beck, Parks, Arts and Recreation Director
Daryl Faber, Human Resources and Risk Management Director Brenda
Heineman, and City Clerk Danielle Daskam. Also present was Nancy
Wyatt, President of the Auburn Area Chamber of Commerce.
II. APPROVAL OF MINUTES
A. Minutes of the December 3, 2007 Finance Committee meeting.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 368977 through 368982 and 369056
through 369465 in the amount of $3,118,248.34 and dated
December 17, 2007.
2. Payroll
F4.9.2
Payroll check numbers 521820 to 521941 in the amount of
$664,216.59 and check numbers 522018 through 522030 in
the amount of $5,674.26 plus electronic deposit
transmissions in the amount of $1,024,252.52 for a grand
total of $1,694,143.37 for the pay period covering November
29, 2007 to December 12, 2007.
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Finance Committee Minutes December 17, 2007
B. Contract Administration
1. Parks Project No. CP0608A
05.2
City Council approve Change Order No. 5 to Contract with
CP0608A Earthwork - T. J. Sahli Construction for the Game
Farm Park Soccer Field Renovation and accept construction
of Project No. CPO-608A
2. Parks Project No. CP0608B
05.2
City Council accept construction of Contract No. 07-04 for
Project No. CP0608B, Game Farm Park Soccer Field
Renovation, as completed.
Committee members reviewed the consent items and briefly discussed
vouchers 368979 and 369240.
Vice Chair Thordarson moved and Member Cerino seconded to approve
the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6144
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance, as amended by Ordinance No. 6086,
Ordinance No. 6092, Ordinance No. 6103, Ordinance No. 6119,
Ordinance No. 6214, Ordinance No. 6127, Ordinance No. 6128,
Ordinance No. 6132 and Ordinance No. 6133, authorizing
amendment to the City of Auburn 2007-2008 Budget as set forth in
Schedule "A"
Vice Chair Thordarson moved and Member Cerino seconded to
forward Ordinance No. 6144 to the full Council.
MOTION CARRIED. 3-0.
B. Ordinance No. 6145
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
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Finance Committee Minutes December 17, 2007
Biennial Budget Ordinance as amended by Ordinance No. 6086,
Ordinance No. 6092, Ordinance No. 6103, Ordinance No. 6119,
Ordinance No. 6124, Ordinance No. 6127, Ordinance No. 6128,
Ordinance No. 6132, Ordinance No. 6133, and Ordinance No.
6144 authorizing amendment to the City of Auburn 2007-2008
Budget as set forth in Schedule "A"
Vice Chair Thordarson moved and Member .Cerino seconded to
forward Ordinance No. 6145 to the full Council.
MOTION CARRIED. 3-0.
C. Resolution No. 4272
F4.3
A Resolution of the City Council of the City of Auburn, Washington,
providing for amendment to the City of Auburn Fee Schedule, to
adjust for 2008 fees
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4272 to the full Council.
MOTION CARRIED. 3-0.
D. Resolution No. 4273
A3.9.4
A Resolution of the City Council of the City of Auburn, Washington,
approving the Collective Bargaining Agreement between the City of
Auburn and the Auburn Police Management Association for 2008-
2010
Human Resources and Risk Management Director Heineman
noted two scrivener's errors on Appendix A of the contract: under
2009 Pay Plan change (.0%) to reflect (3.0%) and under the 2010
Pay Plan correct the reference to the year 2009, which is displayed
as "209.".
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4273 as corrected to the full Council.
MOTION CARRIED. 3-0.
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Finance Committee Minutes December 17, 2007
E. Resolution No. 4274
A3.9.1
A Resolution of the City Council of the City of Auburn, Washington,
approving the Collective Bargaining Agreement between the City of
Auburn and Auburn Police Guild Commissioned Unit for 2008-2010
Human Resources and Risk Management Director Heineman
noted two scrivener's errors Appendix A of the contract: correct the
heading to reflect 2008 Straight-Time Hourly Rate of Pay and
under the Sergeant hourly rates of pay, the term will be corrected
to reflect 1 /1 /08 - 12/31 /10.
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4274 as corrected to the full Council.
MOTION CARRIED. 3-0
F. Resolution No. 4275
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their .
disposal
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4275 to the full Council.
MOTION CARRIED. 3-0.
G. Resolution No. 4276
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk of the City of Auburn (City)
and Heartland LLC to perform consultant services regarding
economic development
Mayor Lewis explained that Resolution No. 4276 would extend an
on-going consultant contract with Heartland LLC for services
related to economic development in the downtown area.
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4276 to the full Council.
MOTION CARRIED. 3-0.
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Finance Committee Minutes December 17, 2007
H. Resolution No. 4277
A3.16.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with
Washington2 Advocates, LLC, for consulting services
Mayor Lewis explained that Washington2 Advocates LLC is the
City's federal lobbyist. The consultant will be submitting their year
end report within the next week. The consultant has proven
valuable in securing federal funding for City projects.
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4277 to the full Council.
MOTION CARRIED. 3-0.
I. Resolution No. 4278
A3.13.13, A3.16.9
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement with
Thompson Smitch Consulting Group, Inc. to assist the City to
secure water rights from the Washington State Department of
Ecology for the purposes of meeting the City's water needs
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4278 to the full Council.
MOTION CARRIED. 3-0.
J. Resolution No. 4279
A5.3.4, A3.16.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an Agreement
for Services between the City of Auburn and the Auburn Chamber
of Commerce to operate a visitor information center and to provide
services associated with supporting the City's economic
development efforts
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4279 to the full Council.
MOTION CARRIED. 3-0.
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Finance Committee Minutes December 17, 2007
K. Resolution No. 4280
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute Amendment No. 3
to Agreement for Professional Services AG-C-286 between the. City
of Auburn and Harris & Associates, Inc.
Vice Chair Thordarson moved .and Member Cerino seconded to
forward Resolution No. 4280 to the full Council.
Finance Director Coleman noted a correction to the agreement to
strike the words "No. 9" from scope of work
MOTION CARRIED. 3-0.
L. Resolution No. 4283
A3.16.6, 05.1.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement with
Barnett Schorr Architects for consulting services
Vice Chair Thordarson moved and Member Cerino seconded to
forward Resolution No. 4283 to the full Council.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4281
A Resolution of the City Council of the City of Auburn, Washington,
repealing Resolution No. 4126 passed December 18, 2006 and
designating the members, powers, duties and meeting times and
days of all standing committees of the City Council of the City .of
Auburn
Committee members reviewed Resolution No. 4281.
B. Resolution No. 4282
A Resolution of the City Council of the City of Auburn, Washington,
amending the City Council Rules of Procedure as adopted by
Ordinance No. 5802 on February 2, 2004
Committee members reviewed Resolution No. 4282.
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Finance Committee Minutes December 17, 2007
C. Ordinance No. 6147
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Chapter 3.10 entitled
"Purchasing Policy" for the purpose of revising code language to
clarify intent
Committee members reviewed Ordinance No. 6147.
D. Waste Management of Washington, Inc. -Comprehensive
Garbage, Recyclables and Yard Debris Collection Contract
Amendment for West Hill Annexation Area
Finance Director Coleman explained that the proposed amendment
to the current contract with Waste Management for garbage,
recyclables and yard debris collection relates to that portion of the
West Hill Annexation Area currently served by Waste Management.
The amendment provides that Waste Management will bill the
customers at the City rate and allows service to be optional for the
customer for the next ten years. Additionally, the amendment
provides that the customers will not be billed for the City's utility tax,
but Waste Management will remit to the City an amount equal to
six percent of the gross receipts for the collection area. Also, the
agreement provides that Waste Management's collection service
charge shall increase or decrease each year by one hundred
percent of the annual change in the Consumer Price Index for the
Seattle-Everett Area (CPI-W).
E. Finance Committee -Top Ten 2008 Projects
Discussion of the Finance Committee's Top Ten 2008 Projects was
postponed until the January 7, 2008 meeting.
VI. ADJOURNMENT
Prior to adjournment Chair Backus thanked Councilmembers Thordarson
and Cerino for their service on the Finance Committee.
There being no further business, the meeting adjourned at 5:34 p.m.
APPROVED THE DAY OF JANUARY 2008.
Nancy Backus, Chair
Danielle Daskam, City Clerk
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