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WASHINGTON
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DRAFT
PLANNING & COMMUNITY
DEVELOPMENT
COMMITTEE
January 14, 2008
MINUTES
I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS
Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located
on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members
present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were
Planning, Building and Community Department Director Cindy Baker, Principal Planner Steve
Pilcher, Assistant Building Official Pat Gravseth, Principal Planner Elizabeth Chamberlain,
Environmental Protection Manager Aaron Nix, Project Engineer Jacob Sweeting, Government
Relations Manager Carolyn Robertson, Economic Development Manager Dave Baron, Mayor
Pete Lewis and Planning Secretary Kirsten Reynolds.
Audience Members included: Faith Richie, Jake Dexter, and Tom Dooley
II. APPROVAL OF MINUTES
December 10, 2007
Member Wagner moved to approve the minutes from the December 10, 2007 meeting
as submitted, seconded by Chair Norman.
Minutes approved unanimously 3-0.
III. ACTION
A. Ordinance No. 6153 -West Hill Annexation Area
Principal Planner Steve Pilcher discussed the proposal to add a new chapter entitled "West
Hill Annexation Area" to the Auburn City Code. Mr. Pilcher explained this would establish
zoning provisions to recognize existing platted lots and address keeping of farm animals;
similar to how Lea Hill area is addressed.
Member Wagner asked about the acreage in relation to the farm animals. Mr. Pilcher
confirmed the proposal would be the same as the zones in Lea Hill.
Member Backus moved to recommend City Council approve Ordinance No. 6134;
seconded by Member Wagner.
Motion was approved unanimously 3-0.
B. Resolution No. 4297 - 2007 Pierce County Buildable Lands Report
Principal Planner Steve Pilcher asked the Committee to recommended approval of the
2007 Pierce County Buildable Lands Report. The report displays how the City of Auburn
is meeting goals for accommodating growth and development. Pierce County and the
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January 14, 2008
State Department of Community, Trade and Economic Development recommend each
jurisdiction to adopt the Buildable Land Reports.
The report represented only the Pierce County section within the Auburn city limits. The
analysis showed Auburn has sufficient land to meet employment needs but was lacking
land for population growth by 166 dwelling units. There was discussion regarding how
population gets allocated. Member Wagner asked staff to follow up on why 211 acres in
the Lakeland PUD zone is allocated to both residential and commercial land capacity.
Member Backus moved to forward Resolution No. 4297 on to full Council; seconded
by Member Wagner.
Motion was approved unanimously 3-0.
IV. DISCUSSION
A. Wayfinding Update -
Project Engineer Jacob Sweeting gave an updated on the how and when future signs will
be installed. Mr. Sweeting reviewed a large visual map that displayed 28 individual signs
throughout the city. Next month there will be more signage installed on C Street off Hwy.
18, then working towards the Golf Course. The goal is to have at least two signs a month
installed, and to be completed by the end of 2008.
In addition to the 28 sites existing hospital signs will be replace with the new design.
Mayor Lewis asked if signage for the Airport will be installed. Mr. Sweeting said he would
add it to the working matrix. There was discussion around the great persistence of staff
and Committee work and that the Committee is in support of early execution. Each sign
installed must follow the Federal Guideline process.
B. 2008 Legislative Agenda -
Government Relations Manager Carolyn Robertson introduced Consultant Tom Dooley,
who is working on the Public Facilities District. Ms. Robertson and Mr. Dooley talked about
the strategy they are taking at the State Congress level to support this effort; they must
prove to the State that because Auburn is one of seven jurisdictions that have split
jurisdictional boundaries in King County they should be granted the ability to have a Public
Facilities District.
Mr. Dooley talked about the original discussions leading up to the idea of having a Youth
Soccer facility; the deliberation was focused on driving more economic activity in to the
Downtown Core. Renderings of the facility were displayed and discussed in detail. Mr.
Dooley identified the ideal would be to have amulti-use facility that would allow for other
functions like basketball or volleyball; there are plans to also have an arcade. The facility
would have 5,500 + sq. ft. with one full floor of parking.
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January 14, 2008
The City would be required to spend $10 million on developing the facility. Mr. Dooley
affirmed there are some extremely supportive legislators and their strategy is firm. Chair
Norman added,. this project is meant to be an interactive community building structure and
should be city owned but not a city run facility. Ms. Robertson acknowledged that is the
intent and that letters of support from local agencies would be helpful.
More updates will be given to the Committee throughout the process.
C. Resolution No. 4294 -
Assistant Building Official Pat Gravseth reviewed with the Committee a need to change a
Single Family Residence address (parcel # 272105-9150). Mr. Gravseth explained this is
a duplicate address on two separate parcels; this is very confusing to emergency services.
The Committee understood the situation and was in agreement that this needs to take
place.
D. Potential Zoning Code Amendment re: Individual Supportive Housing -
Principal Planner Steve Pilcher presented revisions to the draft code language last
provided at the December meeting. Staff has made some additional changes based upon
comments provided by the Committee and information provided by King County Housing.
The changes include requiring a conditional use permit process; this would ensure that any
proposal would have to come before Council for final approval.
Mr. Pilcher discussed population densities in the different zoning areas. An R-4 zone could
potentially allow a maximum of 72 people per an acre, assuming maximum density of 18
dwelling units per acre, with apartments being 3 bedroom units and occupied by a family of
four.- In a C-3 zone, twice that density could be allowed. Staff proposed two options for
supportive housing: 1) allow no more than 36 single occupancy units per acre or 2) have
the density determined as part of the conditional use permit process, similar to the Federal
Way approach.
Language was added to ensure that a management plan must be approved as part of the
conditional use permit process. For parking, there must be one stall per every two units.
A provision was added to allow for a parking reduction if the site is located within 500 ft. of
public transit, support services and/or retail services that meet daily needs.
The Committee asked for the code to be checked to ensure that all the language is
consistent; the City has had a 1,000 foot separation standard for adult uses as compared
to the 880 foot standard that was proposed. Other concerns from the Committee included
policing of the management plan and providing additional language to ensure off-street _
parking is provided directly adjacent to the facility.
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Faith Richie with Valley Cities Authority, 2704 I Street, was invited to discuss the potential
size of the units. Director Baker recommended taking out the term "occupancy rooms" and
further discussed adding a maximum of 450 sq. ft. per a unit.
Member Wagner asked for language to be added to ensure these types of developments
do not adversely affect the community. Mr. Pitcher pointed out the criteria for granting a
conditional use permit includes this standard. Next steps are to have staff make the
corrections, have copies made and distributed to the Committee Members and also move
it forward to the Planning Commission.
E. Les Gove Community Center Update -Member Wagner gave a brief update on the
Les Gove Community Center meetings that have been taking place. The budget came in
much higher than expected so there have been some changes. The meetings have been
scheduled to involve citizens and a number of the meetings have been scheduled with the
architect. On January 25, 2008 the group will be taking an all day tour of other facilities
with a couple staff members and the architects. Renderings will be available for the
Council Retreat. After the Retreat all Council the group will host an open house. The
sgare footage between the gym and the center is still being decided.
Chair Norman asked if Member Wagner could give periodic updates to the PCD Committee
as things move forward. More information will be presented at the February 25t" PCD
meeting and then at the Council Retreat.
V. INFORMATION
A. Department Activities / 2007 Accomplishments
Director Baker reported on a few of the departments accomplishments that included,
but not limited to the following topics:
• Downtown Parking -the Auburn Downtown Association (ADA) will be managing
the program. Member Wagner asked for clarification around the $500 maintenance
costs. Staff will pull the figures and get back to them.
EDD Grant -the City was ranked number one.
Farmer's Market - a vision has been developed and named The International
Market. Councilmember Peloza is running the. effort to get this started. Member
Wagner stated on the record that he is not yet a supporter with out seeing the
business plan. There were concerns around ensuring a direct link to the local
farmers and that it won't take a lot of city money.
Klump/Totem Annex. - Totem Open House is: Wednesday, January 23, 2008 at
6:30 p.m. at Pioneer Elementary School 2301 M Street S.E.
Klump Open House is: Thursday, January 24, 2008 at 6:30 p.m. at Cascade Middle
School (1015 24t" Street NE)
New Planning Commission Members -Ron Copple and Bob Baggett were
welcomed at the last meeting. on January 8, 2008
Addressing -has been done in-house for less than $30,000. Quyen Thai was
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Planning and Community Development Committee Minutes
January 14. 2008
complemented for his efforts.
Mayor Lewis talked about the King County projects that have already started the
permitting process. There are 30 + in Lea hill and 12 in West Hill. There will be
qusi-judicial issues to deal with if issues are brought to the Council on these
projects. Council will discuss this at the next COW meeting on March 31, 2008.
6. PCDC Status Matrix -The matrix was reviewed and updated line by line.
C. Other Information -Chair Norman asked to have a few new staff members added to
the Downtown Committee, to include: Cindy Baker, Elizabeth Chamberlain, Dave Baron
and a note taker for future Downtown Committee meetings.
VI. ADJOURNMENT
There being no further business to come before the Planning and Community Development
Committee, Chair Norman adjourned the meeting at 7:29 p.m.
APPROVED THE DAY OF
Lynn Norman, Chair
Kirsten Reynolds, Secretary
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