HomeMy WebLinkAboutITEM V-A-1* ~;
CITY OF
WASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
January 7, 2008 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn Norman and Virginia Haugen.
Staff members present included: City Attorney Daniel B Heid;
Information Services Director Lorrie Rempher; Finance Director
Shelley Coleman; Public Works Director Dennis Dowdy; Planning,
Building and Community Development Director Cindy Baker; Chief
of Police Jim Kelly; Human Resources and Risk Management
Director Brenda Heineman; Parks, Arts, and Recreation Director
Daryl Faber; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Arterial Street Task Force
Terry Davis to present a report and recommendations
of the Arterial Street Task Force.
Mr. Terry Davis, who is the Director of Franchising
and Government Affairs for Comcast, presented the
Citizens Arterial Street Task Force final report and
recommendations dated December 20, 2007. The
Task Force was comprised of twenty-two members
representing both local businesses and residents of
Auburn.
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City of Auburn Council Meeting Minutes January 7, 2008
Since June 2007, the Task Force met twice monthly
to study and report to the Council on the City's
proposal for addressing the significant degradation of
the City's local arterial street network. The Committee
was tasked with reviewing a $25 million capital
investment over five years for reconstruction of
arterial truck routes and a $60 million maintenance
investment over ten years to preserve and improve
the overall arterial street system.
The recommendation of the Task Force is as follows:
• The City should proceed with implementing a new
arterial street improvement and preservation
program. However, the Council will need to
decide the length of time to complete the
investments via local funding sources that are
balanced so that paying for such improvements is
not placed on one specific user of the arterial
street system.
• For the capital reconstruction portion of the
program, the Task Force recommends funding the
$25 million investment via Councilmanic bonds
over fifteen years. The annual debt service for the
Councilmanic bonds is approximately $2.5 million
and should be funded through the General Fund,
using $500,000 currently available in the Traffic
Mitigation Fund, through re-budgeting current
General Fund items, from a voted levy increase,
and from existing bank capacity for property taxes.
• For the ongoing preservation element, the Task
Force recommends that a recurring maintenance
fund of approximately $3,195,000 annually be
established using the following funding resources:
1) $675,000 from the Real Estate Excise Tax
(REET II) funds; 2) Implement a 1 % increase in
the utility taxes for City and privately owned
utilities to generate approximately $1,907,000
annually; and 3) form a Transportation Benefit
District as provide by state law to generate
approximately $600,000 annually. The Task
Force recommends that the preservation funding
source remain permanent and should not sunset
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City of Auburn Council Meeting Minutes January 7, 2008
after completion of the $60 million in arterial
improvement needs as future needs to meet the
Pavement Condition Index will persist.
If the City is successful in obtaining grants or other
sources of unanticipated revenue through nonlocal
funding sources, the Task Force recommends that
as the City's Pavement Condition Index goal is
realized, the Council reduce the utility tax burden
first, dollar for dollar.
Mayor Lewis and Councilmembers congratulated Mr.
Davis and the other members of the Task Force for
their dedication and commitment to the project.
Councilmember Wagner thanked the Task Force for
their work and commented that there are more
transportation issues beyond those that the Task
Force was charged with reviewing.
2. Appointments
City Council to confirm the following reappointments for
three-year terms expiring December 31, 2010:
a) Airport Board
Thomas Matson
b) Arts Commission
Patrick Gallagher
Nancy Colson
c) Cemetery Board
Thomas Hikida
Warren Olson
d) Human Services Committee)
Barbara Derda
Michael Cummings
Suzanne Limric
e) Parks and Recreation Board
Laura Higdon
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City of Auburn Council Meeting Minutes January 7, 2008
f1 Planning Commission
Peter DiTuri
Joan Mason
g) Sister Cities Advisory Committee
Kuniko Cordell
h) Urban Tree Board
Lonnie Sundal
City Council to confirm the following reappointment for asix-
yearterm expiring December 31, 2013:
a) Civil Service Commission
Cyril Van Selus
Mayor Pro Tem Singer moved and Councilmember Wagner
seconded to approve the reappointments to Boards and
Commissions.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Appointments
City Council to confirm the following appointments:
a) Arts Commission (for terms expiring December 31,
2010)
Leslie Moore
Laurel Siegmund
Patricia Judd
b) BIA Committee of Ratepayers
The appointment of Bruce Alverson to fill the
unexpired term which ends December 31, 2009.
c) Planning Commission
The appointment of Robert Baggett for a term
expiring December 31, 2010
Mayor Pro Tem Singer moved and Councilmember
Wagner seconded to confirm the appointments.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes January 7, 2008
City Council to confirm the following appointment:
a) Planning Commission
The appointment of Ron Copple for a term expiring
December 31, 2010
Mayor Pro Tem Singer moved and Councilmember
Wagner seconded to confirm the appointment.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
Agenda modifications included a correction to the term under the
Civil Service Commission member appointment to reflect a six year
term, the addition of the appointment of Ronald Copple to the
Planning Commission, a revised exhibit to Resolution No. 4286,
and revised Resolution No. 4291.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Dolph Swanson, 111 D Street SW, Auburn
Mr. Swanson commented regarding traffic in the vicinity of 1St and
D Streets SW and on C Street SW in the vicinity of the rail station.
He suggested that a traffic signal should be installed at 1St and D
Street SW. Mr. ,Swanson also reported that the employees of
Auburn Lawn and Garden are parking their vehicles in the
neighborhood along D and 1St Street SW. Mr. Swanson also
requested that the City improve the lighting and alley in the
neighborhood.
Mayor Lewis referred Mr. Swanson's concerns to the Public Works
Committee.
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City of Auburn Council Meeting Minutes January 7, 2008
John Munson, 11550 SE 323~d~ Auburn
Mr. Munson congratulated Councilmember Haugen on her election
to the Council.
Jay Dexter, 100 Auburn Way South #C5, Auburn
Mr. Dexter congratulated Councilmember Haugen on her election
to the Council.
C. Correspondence
No correspondence was received for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee has
not met this year. The next regular meeting of the Municipal
Services Committee is scheduled for January 14, 2008 at 3:15 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee has not met since the last Council meeting. The next
regular meeting of the Planning and Community Development
Committee is scheduled for January 14, 208 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee approved contract
administration items and received a presentation from the Arterial
Street Task Force. The Committee also discussed Resolution No.
4286 relating to an agreement with the Chamber of Commerce,
Resolution No. 4291 relating to a agreement with Calm River
Demographics, Resolution No. 4284 approving a janitorial services
agreement, Resolution No. 4285 approving a contract for generator
maintenance, and a public way agreement for Olympic Pipe Line.
The next regular meeting of the Public Works Committee is
scheduled for January 22, 2008 at 3:30 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
5:00. The Committee approved consent items, including claims
and payroll vouchers. The Committee also reviewed Resolution
No. 4286 approving an agreement between the City and the
Chamber of Commerce for a visitor information center, Resolution
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City of Auburn Council Meeting Minutes January 7, 2008
No. 4291 approving an agreement with Calm River Demographics
for a census on West Hill, Resolution No. 4292, approving an
amendment to the lease with Central Puget Sound Regional
Transit Authority (Sound Transit). The Committee also discussed
Resolution Nos. 4284 and 4285, a King County Waste Reduction
and Recycling grant, Resolution No. 4289, a contract with Allied
Waste, additional employee health benefits, and the final report
from the Arterial Streets Task Force. The next regular meeting of
the Finance Committee is scheduled for January 22, 2008 at 6:30
p.m.
E. Community Center
Chair Wagner reported that the Community Center Committee met
for the first time on January 2, 2008. The Committee discussed the
purpose and operation of the Community Center Committee, the
budget management system for the project, history of the
community's efforts to establish a community center, and
negotiations with the Community Center architect.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment has not yet
met. The Committee meets as needed.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
There was no report from the Council.
B. From the Mayor
There was no report from the Mayor.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
Minutes of the December 17, 2007 regular City Council
meeting.
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City of Auburn Council Meeting Minutes January 7, 2008
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 369466 through 370010 in the
amount of $1,996,745.92 and a wire transfer in the amount
of $4,289.84 and dated January 7, 2008.
2. Payroll
Payroll check numbers 522031 to 522158 in the amount of
$291,772.52, check numbers 522185 through 522186 in the
amount of $1,523.35, and electronic deposit transmissions
in the amount of $1,003,708.31 for a grand total of
$1,297,004.18 for the pay period covering December 13,
2007 to January 2, 2008.
C. Contract Administration
1. Public Works Contract No. CP0733
04.11.1 CP0733
City Council approve Final Pay Estimate No. 4 to Contract
07-14 in the amount of $10,809.26, for a total contract price
of $419,805.67, with MRC Construction LLC and accept
construction of Project No. CP0733, 2007 Waterline
Improvement Project.
2. Public Works Contract No. C322A
04.9.1 C322A
City Council approve Change Order #4 in the amount of
$69,254.50 to Contract 05-10 with Rodarte Construction for
work on project C322A, West Main Street Improvements.
3. Agreement Number AG-S-022
04.7.2
City Council approve annual Service Agreement No. AG-S-
220 with Vadis for atwelve-month litter control program for
2008 services.
Mayor Pro Tem Singer moved and Councilmember Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes January 7, 2008
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
Ordinance No. 6147
F4.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Chapter 3.10
entitled "Purchasing Policy" for the purpose of revising code
language to clarify intent
Councilmember Backus moved and Mayor Pro Tem Singer
seconded to introduce and adopt Ordinance No. 6147.
MOTION CARRIED UNANIMOUSLY. 7-0
2. Ordinance No. 6151
06.0, 03.1
An Ordinance of the City Council of the City of Auburn,
Washington, adopting for the purposes of processing vested
permits in the City of Auburn annexation areas, and to the
extent that they apply, the King County codes, regulations
and fees
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6151.
In response to a question from Councilmember Peloza,
Planning, Building and Community Development Director
Baker reported that staff is preparing a map that identifies
the outstanding projects. Most of the outstanding projects
will be processed through King County; however, all
decisions with respect to the projects will be made by the
City.
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City of Auburn Council Meeting Minutes January 7, 2008
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
B. Resolutions
1. Resolution No. 4286
A3.16.11
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement for Services between the City of Auburn and
the Auburn Area Chamber of Commerce to operate a visitor
information center, promote tourism awareness within the
city and to provide services associated with supporting the
City's economic development efforts
Councilmember Backus moved and Mayor Pro Tem Singer
seconded to adopt Resolution No. 4286.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
2. Resolution No. 4291
03.1, A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement with Calm River Demographics LLC
Councilmember Backus moved and Mayor Pro Tem Singer
seconded to adopt Resolution No. 4291.
MOTION CARRIED. 6-1 Councilmember Haugen voted no.
3. Resolution No. 4292
A3.17, 03.3.11
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an amendment to the lease between the City of Auburn and
Central Puget Sound Regional Transit Authority
Councilmember Backus moved and Mayor Pro Tem Singer
seconded to adopt Resolution No. 4292.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
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City of Auburn Council Meeting Minutes January 7, 2008
Mayor Lewis thanked the Council for adoption of Resolution
No. 4292 which allows the lease of several parking spaces
back to Sound Transit which releases the City from
associated maintenance costs.
At 8:08 p.m., Mayor Lewis recessed the meeting to executive session for
approximately thirty minutes in order to discuss pending/potential litigation
pursuant to RCW 42.30.110(1)(1). At 8:43 p.m., Mayor Lewis extended an
additional 10 minutes.
Mayor Lewis reconvened the meeting at 8:58 p.m.
City Attorney Heid read the title of Resolution No. 4295:
RESOLUTION NO. 4295
A Resolution of the City Council of the City of Auburn,
Washington, approving and authorizing the Mayor to sign on
the City's behalf the First Amendment to the Interlocal
Agreement between the cities of Anacortes, Auburn,
Bellevue, Bellingham, Bothell, Bremerton, Buckley, Burien,
Burlington, Camas, Des Moines, Ellensburg, Everett, Federal
Way, Fircrest, Kennewick, Kent, Longview, Marysville, Mount
Vernon, Normandy Park, Orting, Port Angeles, Pullman,
Puyallup, Renton, Richland, Sammamish, SeaTac, Sumner,
University Place and Vancouver, and Kitsap County,
regarding legal services
Councilmember Wagner moved and Councilmember Cerino seconded to
adopt Resolution No. 4295.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
City Attorney Heid read the title of Resolution No. 4296.
RESOLUTION NO. 4296
A Resolution of the City Council of the City of Auburn,
Washington, approving the settlement of disputed claims
with Flag Construction Company for construction activities at
the Veterans Memorial Building
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City of Auburn Council Meeting Minutes January 7, 2008
Councilmember Norman moved and Councilmember Backus seconded to
adopt Resolution No. 4296.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. ADJOURNMENT
There being no further business, the meeting adjourned at 9:00 p.m.
APPROVED THE DAY OF JANUARY 2008.
Peter B. Lewis, Mayor
Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via a-mail. Complefe agenda packets are
available for review at fhe City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
*Denotes attachments included in Council agenda packet.
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