HomeMy WebLinkAboutITEM III-D}k
CITY OF
WASHINGTON
MINUTES
FINANCE COMMITTEE
JANUARY 22, 2008
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Sue Singer, and Member Bill Peloza. Present during the meeting
were Finance Director Shelley Coleman, Human Resources and Risk
Management Director Brenda Heineman, Policy, Codes and
Environmental Programs. Manager Steven Pitcher, Assistant City Attorney
Joseph N. Beck, and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the January 7, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the January 7, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. 2007 Claims
F4.9.5
Claims check numbers 370011 and 370081 through 400210
in the amount of $1,820,394.17 and dated January 22,
2008.
2. 2008 Claims
F4.9.5
Claims check numbers 370012 and 37077 through 370079,
and 370342 through 370523 in the amount of $2,447,205.10
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Finance Committee Minutes January 22, 2008
and a wire transfer in the amount of $4,289.84 dated
January 22, 2008.
3. Payroll
F4.9.2
Payroll check numbers 522188 through 522302 in the
amount of $699,345.43 and check numbers 522324 through
522337 in the amount of $16,614.12 and electronic deposit
transmissions in the amount of $1,021,615.59 for a grand
total of $1,737.575.14 for the pay period covering January 3,
2008 to January 17, 2008.
Committee members reviewed the consent items and briefly
discussed claims vouchers 370083, 370093, 370093,
370110, 370131, 370134, 370155, 370156, 37017, 370218,
370226, 370227, 370229, 370237, 370254, 370294,
370314, 370340, 370342, and 370498.
Vice Chair Singer moved and Member Peloza seconded to
approve the consent items.
MOTION CARRIED. 3-0.
Vice Chair Singer requested that staff provide an update on
the Red Light Photo Enforcement program.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6156
04.1
An Ordinance of the City
Washington, announcing it
health care coverage to
dependents
Council of the City of Auburn,
s intention to extend its current
domestic partners and their
Committee members briefly discussed Ordinance No. 6156.
Vice Chair Singer requested information regarding other
jurisdictions that have adopted similar health care coverage.
Vice Chair Singer moved and Member Peloza seconded to
recommend approval of Ordinance No. 6156.
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Finance Committee Minutes January 22, 2008
MOTION CARRIED. 3-0.
B. Resolutions
1. Resolution No. 4293
F4.7, F2.4.9
A Resolution of the City Council of the City of Auburn,
Washington, to authorize the transfer of excess funds from
the LID Guarantee Fund to the General Fund
Committee members reviewed the purpose of transferring
excess funds in the LID Guarantee Fund to the General
Fund and compliance of regulations of the Internal Revenue
Service (IRS) regarding annual average debt service.
Vice Chair Singer moved and Member Peloza seconded to
recommend approval of Resolution No. 4293.
MOTION CARRIED. 3-0.
2. Resolution No. 4301
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring property as surplus and authorizing
its disposal
Vice Chair Singer moved and Member Peloza seconded to
recommend approval of Resolution No. 4301.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Ordinance No. 6153
03.1, 03.4.2.1.2
An Ordinance of the City of Auburn, Washington, adding a new
Chapter 18.45A entitled "West Hill Annexation Area" to the Auburn
City Code, addressing zoning standards for the recently annexed
West Hill Area
Manager Pitcher reviewed Ordinance No. 6153, including animal
restrictions in rural residential areas.
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Finance Committee Minutes January 22, 2008
B. Resolution No. 4297
03.4.2.1.2
A Resolution of the City of Auburn, Washington, acknowledging
and accepting the 2007 Pierce County Buildable Lands Report
In response to questions from Vice Chair Singer, Manager Pitcher
explained that there is adequate land. in all of the collective Urban
Growth Areas within the Pierce County to comply with the Growth
Management Act requirements.
Committee members reviewed the 2007 Pierce County Buildable
Lands Report.
C. Qwest Parking Lot Lease
Director Heineman reported that the City is attempting to procure
as much parking as possible. The Qwest parking lot lease includes
twenty-eight spaces at $500.00 per month equating to
approximately $.075 per square foot. The current market rate for
lease of similar space is approximately $.05 to $.10 per square
foot. The asphalted area can be locked and will be striped after
some initial clean-up prior to use.
D. Auburn on First Addendum to the Purchase and Sale
Agreement
Director Heineman explained that the original purchase and sale
agreement with Auburn on First for the parking lot behind Mel's
contained verbiage that they would develop the property within a
certain period of time or the City could re-purchase the parking lot.
Auburn on First paid approximately $125,000 for the parking area
which will be offered to the City at $95,000 at the end of the
extended term. It is to the City's advantage to extend the
agreement for an additional 24 months as extra parking is needed
in the City at this time.
Assistant City Attorney Beck pointed out that extending the
agreement at this time allows the City to retain all of its options.
E. Banking Services -Key Bank Contract Extension
In response to questions from Member Peloza, Director Coleman
explained that the banking services contract with Key Bank is only
being extended for a short time as the City intends to solicit
requests for proposals for banking services some time this year.
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Finance Committee Minutes January 22, 2008
The timing for changing providers is more practical for the City if it
occurs in the latter part of the year.
F. Ordinance No. 6160 -Solid Waste
Director Coleman explained that Ordinance No. 6160 removes the
special collection district located in the previously annexed area in
the Lea Hill area and serviced by Allied Waste. Allied Waste will
now be billing directly for the annexed areas in the Lea Hill area,
which is located within their franchise area. It is the City's intent to
eventually have all garbage services under one master contract.
The City is obligated to the current contract with Allied Waste for a
period of ten years.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:20 p.m.
APPROVED THE DAY OF FEBRUARY 2008.
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
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