HomeMy WebLinkAboutITEM V-A-1
CITY OF
WASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING AGENDA
January 22, 2008 7:30 PM
A. Flag Salute
As Mayor Peter B. Lewis was not in attendance, Mayor Pro Tem
Sue Singer presided over the meeting.
Mayor Pro Tem Singer called the meeting to order at 7:30 and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Pro Tem Singer and the following Councilmembers were
present: Rich Wagner, Gene Cerino, Nancy Backus, Bill Peloza,
Lynn Norman, and Virginia Haugen.
Staff members present included: Chief of Police Jim Kelly, Parks,
Arts and Recreation Director Daryl Faber, Information Services
Director Lorrie Rempher, Public Works Director Dennis Dowdy,
Human Resources and Risk Management Director Brenda
Heineman, Assistant City Attorney Joseph N. Beck, Planning,
Building and Community Director Cindy Baker, Finance Director
Shelley Coleman, Storm Drainage Engineer Tim Carlaw,
Communications Manager Dana Hinman, Policy, Codes and
Environmental Programs Manager Steven Pitcher, Principal
Planner Elizabeth Chamberlain, Environmental Protection Manager
Aaron Nix, and Deputy City Clerk Cathy Richardson
C. Announcements and Appointments
1. Announcements
Mayor Pro Tem Singer announced that Mayor Lewis was in
Washington DC attending the National Mayors Conference.
2. Appointments
There were no appointments for Council consideration.
Page 1
City of Auburn Council Meeting Minutes January 22, 2008
D. Agenda Modifications
Agenda modifications included transmittal of revised Ordinance No.
6158 which was distributed prior to the Council meeting, corrected
page 12 of the January 7, 2008 City Council minutes, revised
Resolution No. 4289, and the addition of Resolution No. 4301.
II. CITIZEN INPUT, PUBLIC HEARINGS 8~ CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Norm Johnson, 32338 109th Place SE, Auburn
Mr. Johnson inquired regarding recent real estate purchases by the
City and stated that the City should not own private property. Mr.
Johnson also expressed his displeasure regarding traffic revisions
on Auburn Way South and stated that he believes the City should
reduce the number of City employees. Mr. Johnson distributed a
letter related to his statements and requested a response from City
staff regarding his concerns.
Mr. Johnson also stated that the contractor selected for the Auburn
Way South sewer project is doing a poor job. It is his belief that
they are not complying with state regulations.
Steve Williams, 604 22"d Street SE, Auburn
Mr. Williams stated that he is a parent of a child with mental health
concerns and an advocate for parents with similar concerns. Mr.
Williams read and distributed a letter he wrote promoting mental
health programs. In an effort to help children in the Auburn
community, Mr. Williams urged cooperation between elected
officials and mental health providers to provide the best services
available.
C. Correspondence
No correspondence was received.
Page 2
City of Auburn Council Meeting Minutes January 22, 2008
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee met
on January 14, 2008 at 3:15 p.m. The Committee discussed
Resolution Nos. 4287, 4288, 4289, 4290, and 4293. .The
Committee also received an overview of the Valley Cities
Broadband Report and discussed health benefits, Ordinance No.
6155 relating to fireworks, a towing ordinance, Airport concerns and
problems, and the Municipal Services Committee matrix. The next
meeting of the Municipal Services Committee is scheduled for
January 28, 2008 at 3:30 p.m.
B. Planning & Community Development
Chair Norman reported that the Planning and Community
Development Committee met on January 14, 2008 at 5:00 p.m.
The Committee discussed and recommends approval of Ordinance
No. 6153 and Resolution No. 4297. The Committee also discussed
wayfinding signage, Resolution No. 4294, and potential zoning
code amendments. The Committee also received a report on the
2008 Legislative agenda by Government Relations Manager
Carolyn Robertson and Consultant Tom Dooley. Councilmember
Wagner reported on the formation of the Community Center
Committee and progress of Les Gove Community Center. The
next regular meeting of the Planning and Community Development
Committee is scheduled for January 28, 2008 at 5:00 p.m.
C. Public Works
Chair Wagner reported that the Public Works Committee met this
afternoon at 3:30. The Committee discussed and recommends
approval of contract administration items, Ordinance Nos. 6157
and 6158, and Resolution No. 4298 and 4301. The Committee
also discussed amendments to fireworks Ordinance No. 6155,
Corp of Engineers Design Agreement for Mill Creek ecosystem
improvements, selection of 2008 street preservation candidates,
candidates for the 2008 Save Our Streets (SOS) program, radar
speed sign locations, gateway signage, repair of the 15th Street
bridge railing, and Ordinance No. 6154 to establish a loading zone
for Cascade Orthopedics. The Committee also received a briefing
on the Fats, Oils and Grease (FOG) program, reviewed c-curbing
installation on West Valley Highway, the Rio Verde Mobile Home
Park water system, and discussed the orientation process for the
Page 3
City of Auburn Council Meeting Minutes January 22, 2008
Public Works Committee. The next regular .meeting of the Public
Works Committee is scheduled for February 4, 2008 at 3:30 p.m.
D. Finance
Chair Backus reported that the Finance Committee met this
evening at 6:30. The Committee discussed and recommends
approval of claims and payroll vouchers, Ordinance No. 6156, and
Resolution Nos. 4293 and 4301. The Committee also discussed
addressing zoning standards for the West Hill Annexation Area,
Resolution No. 4297, Qwest parking lot lease, Auburn on First
addendum to the Purchase and Sale Agreement, banking services
contract extension, and Ordinance No. 6160. The next regular
meeting of the Finance Committee is scheduled for February 4,
2008 at 6:30 p.m.
E. Community Center
Chair Wagner reported that the Community Center Committee will
meet on January 25, 2008 at 8:45 a.m. The meeing will include a
field trip with BLRB Architects to visit various community centers.
F. Downtown Redevelopment
Chair Norman reported that the first meeting of the Downtown
Redevelopment Committee is scheduled for February 5, 2008 at
11:30 a.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Mayor Pro Tem Singer explained the new format regarding
Councilmember reports which will focus on regional and non-city
related Councilmember committee assignments and meetings.
Councilmember Wagner reported that he attended the Regional
Access Mobility Project (RAMP) meeting at which he heard a
presentation by John Stanton who represents a group that is
proposing a regional transportation governance system that would
replace Puget Sound .Regional Council (PSRC) with regards to
transportation planning. The proposal was not well received by
attendees.
Page 4
City of Auburn Council Meeting Minutes January 22, 2008
Councilmember Norman reported that she attended the Business
Journal's Legislative reception at which Governor Christine
Gregoire was present. Governor Gregoire spoke regarding the
condition of the business climate in the state of Washington.
Councilmember Norman also met with City of Auburn diversity
consultants and the project will proceed to phase two, which
consists of meeting with small community groups.
Councilmember Peloza reported that he attended the Suburban
Cities Association's Regional Caucus Orientation at which he was
appointed a continued member and was elected caucus chair for
the Regional Water Quality Committee. He also attended the
Metropolitan Solid Waste Advisory Committee. The main topic of
the meeting was to stress to the public the importance of recycling
and promoting waste reduction. He also attended the Water
Resource Inventory Area (WRIA 9) Management and Forum
meetings at which the Corp of Engineers reported that $6,000,000
was authorized for Green River levy rehabilitation in the Kent and
Tukwila areas due to the November 2006 storm event.
Mayor Pro Tem Singer announced that Councilmember Haugen
was elected unanimously by the Suburban Cities Association as
their representative on the King County Solid Waste Committee.
Councilmember Haugen reported that she attended the Suburban
Cities Association meeting at which she sat in on a committee
meeting on homelessness.
B. From the Mayor
Mayor Pro Tem Singer reported that she, Mayor Lewis and
Councilmember Norman attended the Puget Sound Business
Journal's reception for regional leaders, including elected officials
and business leaders. Mayor Pro Tem Singer also attended the
Puget Sound Regional Council (PSRC) Economic Development
Board and Scoping meetings. The PSRC Scoping meeting
provided an opportunity for the public to comment on the long
range transportation plan for the four-county region.
Mayor Pro Tem Singer invited the public to attend the PSRC
Scoping meeting which will be hosted by the City or Auburn in the
Council Chambers on January 24, 2008 from 3:00 to 6:00 p.m. and
will be open for public comment.
Page 5
City of Auburn Council Meeting Minutes January 22, 2008
Mayor Pro Tem Singer also spoke at the Suburban Cities
Association's Regional Caucus Orientation and Training regarding
PSRC committee goals for year 2008 and provided an introduction
on the functions of PSRC and also attended the PSRC audit. She
also attended the Suburban Cities Public Issues Committee
meeting and chaired the Auburn Tourism Board meeting. In
addition, she had dinner with the Prime Minister of Finland as a
representative of the elected officials in the Puget Sound region.
She will be part of a delegation which will be going to Finland in
May 2008.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
Minutes of the January 7, 2008 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 370011 and 370081 through 400210
in the amount of $1,820,394.17 and dated January 22,
2008; and claims check numbers 370012 and 37077
through 370079, and 370342 through 370523 in the amount
of $2,447,205.10 and a wire transfer in the amount of
$4,289.84 dated January 22, 2008.
2. Payroll
Payroll check numbers 522188 through 522302 in the
amount of $699,345.43 and check numbers 522324 through
522337 in the amount of $16,614.12 and electronic deposit
transmissions in the amount of $1,021,615.59 for a grand
total of $1,737.575.14 for the pay period covering January 3,
2008 to January 17, 2008.
C. Contract Administration
1. Public Works Project Number C421A
04.9.1 C421A
Page 6
City of Auburn Council Meeting Minutes January 22, 2008
City Council approve Change Order No. 1 in the amount of
$57,864.50 and Final Pay Estimate No. 7 to Contract No.
06-17 in the amount of $57,664.50, for a total contract price
of $1,178,026.00 with Construct Company LLC and accept
the construction of Project No. C421A, "M" Street SE
Improvements
2. Public Works Project Number C501A
04.9.1 C501A
City Council award Contract 06-20, Project No. C501A,
Urban Center Transportation Improvements to Archer
Construction on their low bid of $515,120.00.
D. Call for Public Hearing
Public Way Agreement
03.10.9
City Council call for a public hearing to be held February 4,
2008, on a Public Way Agreement between the City of
Auburn and the Olympic Pipeline Company.
Councilmember Wagner moved and Councilmember Cerino seconded to
approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6153
03.1, 03.4.2.1.2
An Ordinance of the City of Auburn, Washington, adding a
new Chapter 18.45A entitled "West Hill Annexation Area" to
the Auburn City Code, addressing zoning standards for the
recently annexed West Hill Area
Page 7
City of Auburn Council Meeting Minutes January 22, 2008
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6153.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
2. Ordinance No. 6156
A4.1
An Ordinance of the City
Washington, announcing it
health care coverage to
dependents
Council of the City of Auburn,
s intention to extend its current
domestic partners and their
Councilmember Backus moved and Councilmember Peloza
seconded to introduce and adopt Ordinance No. 6156.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 6157
04.9
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 12.04.010 of the Auburn
City Code relating to highway access management
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 6157.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Ordinance No. 6158
A3.8.26
An Ordinance of the City Council of the City of Auburn,
Washington, establishing a citizen's committee to advise the
Mayor and City Council on matters relating to transportation,
transit and trails
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 6158.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Ordinance No. 6159
A3.8.14
Page 8
City of Auburn Council Meeting Minutes January 22, 2008
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.45.010 of the Auburn City
Code, relating to membership for the Planning Commission
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6159.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
Resolution No. 4284
A3.16.6
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and Pearl
Building Services for janitorial services
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4284.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4285
A3.16.6
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and Pacific
Power Generation for generator maintenance work
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4285.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 4287
04.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and the City Clerk to
execute an amendment to the Comprehensive Garbage,
Recyclables, and Yard Debris Collection Contract between
the City of Auburn and Waste Management of Washington,
Page 9
City of Auburn Council Meeting Minutes January 22, 2008
Inc., DBA RST Disposal, adopted by Resolution No. 3362 on
July 16, 2001
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4287.
Councilmember Haugen inquired if this contract was
advertised for bids.
Director Coleman explained that the contracts for garbage
collection services in the City of Auburn are provided by
contractors that have a franchise in these areas. The City
advertises for bids for the City of Auburn franchise area
when contracts terms are due to expire. Resolution No.
4287 represents an amendment to the agreement with
Waste Management who currently provides services in the
newly annexed West Hill area.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
4. Resolution No. 4288
F5.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the acceptance and appropriation
of grant funds in the amount of One Hundred Three
Thousand Two Hundred Sixty-one Dollars ($103,261.00),
and authorizing the Mayor and City Clerk to execute an
Interlocal Agreement between King County and the City of
Auburn to accept said funds for implementation of the 2008-
2009 Waste Reduction and Recycling Grant Program
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4288.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Resolution No. 4289
F5.2.7, 04.7.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the acceptance and appropriation
of grant funds in the amount of Sixty Six Thousand One
Hundred Seventy Five Dollars ($66,175), and authorizing the
Mayor and City Clerk to execute an Interlocal Agreement
Page 10
City of Auburn Council Meeting Minutes January 22, 2008
between the State of Washington Department of Ecology
and the City of Auburn to accept said funds for
implementation of the 2008-2009 coordinated prevention
grant program
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4289.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Resolution No. 4290
04.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an agreement with Kent Meridian Disposal Company
regarding solid waste collection in current annexation areas
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4290.
MOTION CARRIED UNANIMOUSLY. 7-0.
7. Resolution No. 4293
F4.7, F2.4.9
A Resolution of the City Council of the City of Auburn,
Washington, to authorize the transfer of excess funds from
the LID Guarantee Fund to the General Fund
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4293.
MOTION CARRIED UNANIMOUSLY. 7-0.
8. Resolution No. 4297
03.4.2.1.2
A Resolution of the City of Auburn, Washington,
acknowledging and accepting the 2007 Pierce County
Buildable Lands Report
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4297.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
Page 11
City of Auburn Council Meeting Minutes January 22, 2008
9. Resolution No. 4300
03.4.2.1.2, 03.1
A Resolution of the City Council of the City of Auburn, King
County, Washington, establishing a moratorium on the filing
of land use applications; building, and grading permit
applications in the drainage area contributing surface flows
to Mill Creek Tributaries 0045, 0047, 0048 and 0053 as
identified by King County and as defined within this
Ordinance, to be effective for a period of six months and
setting a date for a public hearing
Director Dowdy reported that this is a relatively old issue
which is being brought forward this evening due to the
recently annexed West Hill area. Some of the recently
annexed area includes lands that have been under study by
King County referred to as the Mullen Slough Area. King
County is in the process of finalizing their study on the
Mullen Slough Area within the next few months. The
moratorium would provide a period of time for the City of
Auburn staff to coordinate with King County Department of
Natural Resources staff to find a solution with regard to
drainage areas which fall within both jurisdictions.
Storm Drainage Engineer Tim Carlaw distributed and
reviewed a colored map of the proposed moratorium area
which he also displayed for the benefit of the audience. The
proposed area is located on the north hills of the West Hill
Annexation Area and entails the four tributary drainage ways
for the area. The tributaries are identified as King County
Tributary 0053, 0048, 0047, and 0045. The proposed
moratorium area is comprised of approximately 748 acres.
Drainage problems previously reported were from citizens
that live primarily in the north valley floor area and are within
the confluences of some of the tributaries. Problems cited
are generally due to erosion associated with steep ravine
drainage ways, primarily for Tributaries 0053 and 0045.
When the erosion occurs, sedimentation accumulates in the
flats of the valley. This causes associated flooding, from
time to time, when the channels diverge from one drainage
course to another. Staff has participated in a number of
coordination meetings with King County Department of
Natural Resources Management technical staff in an effort
to keep them engaged in this issue and to hold them
Page 12
City of Auburn Council Meeting Minutes January 22, 2008
accountable for the implementation of possible solutions.
To address the City's concerns, King County staff has
completed a number of studies and are currently preparing
an alternative study, primarily for Tributary 0045. King
County will share their findings with the City and will also
begin the process to garner public input. The City will also
participate with King County efforts to involve the public and
formulate solutions. King County has indicated that the
Additional Alternatives Report should be completed in
approximately two months. Staff feels the timing for the
recommendation to impose the moratorium is appropriate as
the annexation of the West Hill area is complete and they
have a better understanding of the issues and property
owner concerns. The completion of the King County
Additional Alternatives Report should allow for a
comprehensive solution and will assist in identifying what the
City can pursue in a uniform manner. City staff is currently
in the process of updating the Comprehensive Storm
Drainage Plan and determining the role of the City of Auburn
and King County with regard to solutions. Staff will continue
to coordinate with affected property owners and to keep
track of unmitigated impacts that may occur. For these
reasons, staff recommends approval of the moratorium and
setting a public hearing to receive citizen input.
In response to .questions from Mayor Pro Tem Singer, Mr.
Carlaw stated that the King County Department of Natural
Resources Mullen Slough Capital Improvement Project
Study is comprised of all the tributary areas including the
agriculture protection district. The study is dated October
2002.
Councilmember Wagner inquired if the study provides
historic flow data for the tributary streams.
Mr. Carlaw indicated that the study contains peak flow
information for different return intervals at various locations.
Councilmember Wagner requested that a copy of the Mullen
Slough Capital Improvement Project Study be provided to
Public Works Committee members.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4300.
Page 13
City of Auburn Council Meeting Minutes January 22, 2008
MOTION CARRIED UNANIMOUSLY. 7-0.
10. Resolution No. 4301
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring property as surplus and authorizing
its disposal
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4301.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:22 p.m.
APPROVED THE DAY OF FEBRUARY2008.
Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via a-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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