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HomeMy WebLinkAboutAuburn Respite Program GF0514 0':.·1\ .1- AGREEMENT FOR SERVICES THIS YY¡ (j¡~ AGREEMENT made and entered into this cd.:4- dlay of , 2005, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington, hereafter referred to as "CITY", and AUBURN RESPITE PROGRAM which is located at 808 9th Street SE Auburn, WA 98002, a non- profit corporation organized under the laws of the State of Washington, hereafter referred to as "AGENCY." WHEREAS, The AGENCY provides a 'valuable service to the CITY and its residents through the provision of Weekly respite carS program for those with debilitating illness.; and WHEREAS, the CITY is interested in continuing support of Auburn Respite Program, including development of additional resources and service sites, for low income Auburn residents; NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement, the parties agree as follows: I. PURPOSE. The purpose of this Agreement is to provide for an appropriation to the AGENCY for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference as if fully set forth, to Auburn residents during the 2005 term. This support is in recognition of the fact that the demand for the services delivered by the AGENCY continues to rise. -------------------------------------- Agreement - GF0514, Auburn Respite Program March 1,2005 Page 1 of8 II. SCOPE OF SERVICES. A. The parties agree and understand that the AGENCY agrees to provide services, as described in Exhibits 1 through 4, which may include development of new re'sources, to low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this agreement, and incorporated herein by this reference as if fully set forth. B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said services are to be completed no later than December 31, 2005. III. TERM. The term of this Agreement shall commence on January 1, 2005 and sh¡¡1I expire on December 31, 2005. IV. PERFORMANCE REPORTS AND COMPENSATION A. The AGENCY shall provide to the City within 15 days of the close of each calendar quarter a status report containing program statistics regarding the type sind level of services provided to the City of Auburn, as well as financial information pertaining to the contract agreement and expenditures. The final report, which may include estimated service levels, shall be submitted no later than December 12, 2005. Format and contents of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated herein by this reference. B. The Agency shall prepare and submit to the City two program evaluation reports in the format commonly referred to as "outcomes reports' which will show the intended linkages between the activities conducted and the changes the activities wi/lproduce. These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is incorporated herein by this reference, and shall be submitted to the City at the end of the first quarter and within sixty days following the close of the calendar year. ~- - - - - - - - -- - - - - -'- - - - - - - - - - - - - - - - - - - - -- Agreement - GF0514, Auburn Respite Program March 1. 2005 Page 2 of8 '-C'____n" "'q--- -e,. _1_ .~ -~- .~c-- C. As full and total payment for the services provided under this Agreement, the CITY aqrees to Day the AGENCY the total amount of $10,000.00 as set forth in Exhibit 1. The CITY will pay an amount equal to one-quarter of the total amount within thirty (30Y days following the CITY's receipt of quarterly invoices. The required format and content of quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein by this reference. VI. INDEMNIFICATION. The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and appointed officials, employees and agents from and against any and all claims, demands and/or causes of action of any kind or character whatsoever arising out of or relating to services provided by the AGENCY, its employees, volunteers or agents concerning any and all claims by any persons for alleged injury or damage to persons or property to the extent caused by the negligent acts, errors or omissions of the AGENCY, its employees, volunteers or agents or representatives. In the event that any suit ()r claim for damages based upon such claim, action, loss or damage is brought against thl3 CITY, the AGENCY shall defend the same as its sole costs and expense; provided that the CITY retains the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the CITY and/or its clfficers, elected officials, agents and employees or any of them or jointly against the CITY and the AGENCY and their respective officers, agents, volunteers, employees or any of thE!m, the AGENCY shall fully satisfy the same and shall reimburse the. CITY any costs and expense which the CITY has incurred as a result of such claim or suit. The provisions of this section shall survive the expiration or termination of this Agreement. -------------------------------------- Agreement ~ GF0514, Auburn Respite Program March I, 2005 Page 3 of8 '"" "~--~u...,' .',. " '''l~''''_.''';_'. ~.". VII. INDEPENDENT CONTRACTOR/ASSIGNMENT. The parties agree and understand that the AGENCY is an independent contractor and not the agent or employee of the CITY ahd that no liability shall attach to the CITY by reason of entering into this Agreement except as provided herein. The services required under this Agreement may not be assigned or subcontracted by the AGENCY without the prior written consent of the CITY. VIII. INSURANCE. The AGENCY shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or property which may arise fn)m or in connection with services provided by the AGENCY, it agents, employees or vCllunteers under this Agreement. The AGENCY agrees to provide comprehensive genera.! liability insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit coverage per occurrence for bodily injury, personal injury and property damage. Where professional services are provided as pal1 of the services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability coverage including errors and omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self insured retentions in either policy must be declared to and approved by the CITY. At the option of the CITY either: The insurer shall reduce or eliminate such deductibles or self insured retentions as respects the CITY, its officials and employees; or, The AGENCY shall procure a bond guaranteeing payment of los:~es and related investigations, claim administration and defense expenses. The policies are to contain or be endorsed to contain the following provisions: -------------------------------------- Agreement - GF0514, Auburn Respite Program March I, 2005 Page 4 of8 1) GENERAL LIABILITY COVERAGE: The CITY, its elected and appointed officials, employees and agents are to be covered as additional insureds as respects: liability arising out of services and activities performed by or on behalf of AGENCY, its employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its elected and appointed officials, employees or agents. 2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES: (a) The AGENCY's insurance coverage shall be primary insurance as respects the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the CITY, its officials, employees or agents shall be in E!XCeSS of the. AGENCY's insurance and shall not contribute with it. (b) Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the CITY, its officials, employees or agents. (c) Coverage shall state that the AGENCY'sinsurance shall apply separately to each insured against whom claim is bought or suit is brought except with respect to the limits to the insurer's liability. (d) Each insurance policy required by this clause shall be endorsed to sl:ate that coverage shall not be suspended, voided, canceled, reduced in covera!ge, or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the CITY. The AGENCY agrees to provide copies of the Certificates of Insurance to the CITY at the time Ithat this Agreement takes effect. -------------------------------------- Agreement - GF0514, Auburn Respite Program March I, 2005 Page 5 of8 (e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original endorsements affecting coverage required by .this clause. The certificate and endorsements for each insurance policy are to be sigl1ed by a person authorized by that insurer to bind coverage on its behalf. The CITY reserves the right to require complete, certified copies of all required insurance policies at any time. (f) The AGENCY shall include all volunteers, employees and agents under its policies or shall fumish separate certificates and endorsements for E!ach. All coverages for volunteers shall be subject ~o all the requirements stated herein. IX. NONDISCRIMINATION. The AGENCY shall not discriminate under any services or programs to which this Agreement may apply directly or through contractual or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or the presenc'~ of any sensory, mental or physical handicap. X. BOOKS AND RECORDS. The AGENCY agrees to maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial and programmatic records which sufficiently reflect direct and indirect costs and services performed under this Agreement. The AGENCY agrees to maintain all books and records relatin~1 to this Agreement for a period of three (3) years following the date that this Agreement is expired or otherwise terminated. The parties agree that the CITY OF AUBURN may inspe,ct such documents upon good cause at any reasonable time within the three (3) year period. -------------------------------------- Agreement - GF0514, Auburn Respite Program March 1,2005 Page 6 of8 ·_···~_····~~-'-"'·"··-.-·"¡""""""_"'.·A.'_.. ... ._~..~~~. - -' XI. TERMINATION OF AGREEMENT. This Agreement may be terminated by either party upon ten (10) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. XII. GENERAL PROVISIONS. A. The AGENCY agrees to submit a report to the CITY no later than December 12, 2005, describing the progress and activities performed for the year 2005 under its scope of services. B. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, and County of King and where applicable, Federal laws. C. The CITY and the AGENCY respectively bind themselves, their successors, volunteers, assigns and legal representatives to the other party to this Agreement and with respect to all covenants to this Agreement. D. This Agreement represents the entire and integrated Agreement between the CITY and the AGENCY and supersedes all prior negotiations. This Agreement may be amended only by written instrument signed by both the CITY and the AGENCY. E. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including attorneys .fe,es and expenses and court costs shall be paid to the substantially prevailin!~ party. F. The AGENCY agrees to comply with all local, state and federal laws applicable to its performance under this Agreement. -------------------------------------- Agreement - GF0514, Auburn Respite Program March 1, 2005 Page 7 of8 ~~ Daniel/e E. Daskam, City Cler ~, PETER B. LEWIS MAYOR ~. => ~U~N RE~ PROGRAM BY: h~) ~ TITLE: ])AN~ '/h2.P - ) )ss ) STATE OF WASHINGTON COUNTY OF KING On this day of , 2005, before me, the undersigned, a Notary Public in and for the State of Washington, personally appeared , to me known to be the Executive Director of Auburn Respite Program, the non-profit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said non-profit corporation for the uses and purposes therein mentioned, and on oath stated that he/she is authorized to execute said instrument on behalf of said non-profit corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date hereinabove set forth. NOTARY PUBLIC in and for the State of Washington, residing in MY COMMISSION expires: -------------------------------------- Agreement - GF0514, Auburn Respite Program March 1, 2005 Page 8 of8 EXHIBIT 1, GF -0514 CITY OF AUBURN HUMAN SERVICE AGREEMENT 2005 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT Agency Information Auburn Respite Program 808 9th Street SE Auburn, WA 98002 253.931.3016 sheilastuff@msn.com Contact: Sheila Pankratz Title: Director Are professional services (e.g., counseling, case management) provided as part of this Agreement? No Contract Information Contract Amount: $10,000.00 Program Name: Respite Care Description of Service to be provided: Weekly respite care program for those with debilitating iliness. Reporting Information Report for 1st Qtr/Jan-Mar _ 2nd Qtr/Apr-Jun _ 3'" Qtr/Jul-Sep 4th Qtr/Oct-Dec 2005 Service Units City Funding All Funding Sources Actual Service Onlv Units to Date, Service Unit Description: Total all Fund Auburn Residents Only Projected Actual Units by Quarter Sources Annual Units Service Unit/Performance Measure 1st 2nd 3'd 4th Undupiicated Number of Auburn 13 Clients Served Narrative: Please attach other relevant information, including current trends, program developments, special events, publicity, community education, etc. If actual service units are lower than anticipated, please explain. EXHIBIT 2, GF -0514 Agency: Program: CITY OF AUBURN 2005 Quarterly Financial Report Auburn Respite Program Date: Respite Care Report for 1'IOtr/Jan-Mar _ 2nd Otr/Apr-Jun _ 3'" Otr/Jul-Sep 4'" Otr/Oct-Dec Cost Categories Budget This Cumulative Award Award Request to date 13alance 1 Personnel/Agency Services 10,000 2 Office/Operating Supplies 3 Consultant or Purchased Services 4 Direct Client Assistance 5 Communications 6 Travel & Training 7 Intra-Agency Support 8 Other per Detail -- indirect admin Grand Total 10,000 Requested Reimbursement: Detail as Applicable: EXHIBIT 3, GF -0514 Agency: Program: CITY OF AUBURN 2005 Demographic Report Auburn Respite Program Respite Care Date: Cateaorv 1 2 3 4 Totel YTD Client Alaona Resldence- Auburn Black Diamond "'*List all clients Burian served in this Covinaton category. Des Moines In all other eategOries list Enumctaw Auburn ellents Federal Way only. Kent Maele Vallev Normandy Pari< Pacific Renton SesTae Seattle Tukwila Unincorporated. King County Other: Unknown TOTAL Client 30% of median or below Income 50% of median or below Level 80% of median or below Above 80% of median Unknown TOTAL Client Female Gender Male Client 0-4 Age 5-12 13-17 18-34 35-54 55-74 75+ Unknown TOTAL Ethnicityl Asian/Pacific Islander Cultural Black/African American Background Hispanic/Latino Native American! Alaskan Native White/Caucasian Other Unknown TOTAL Condition Disablina Condition ESL Limited Enalish Seeakino Household Female-Headed Household EXHIBIT 4, GF -0514 CITY OF AUBURN Outcomes Evaluation Format Agency: Auburn Respite Program Program: Respite Care Date: I. Submission Dates. This report shall be submitted with the first quarter invoice and again within sixty (60) days of the end of the calendar year. II. Contents. A. The components of the evaluation will: 1) Identify both process and outcome portions of Weekly respite care progrslm for those with debilitating illness.; 2) Show the relationship of program resources and activities to the expected results or outcomes; 3) Help identify those questions the evaluation is to answer; 4) Provide a graphic summary of how program parts relate to the whole; 5) Make explicit the underlying theory of the program; and 6) Identify measurable categories in the program evaluation. B. Auburn Respite Program shall develop the following status report components within the time frames established below: 1) 1 st Quarter 2005 a) The outcome based results Auburn Respite Program expects to achie,ve; b) An indicator to inform the Auburn Respite Program that the anticipated change has or has not occurred; and c) The method for gathering information needed to indicate the outcomes that have occurred. d) Initial Collection and assessment of the information acquired to include: alterations in the anticipated outcomes or alteration in the methodologlY of information gathering. 2) 4th Quarter 2005 a) Information collected; b) Conclusions developed as a result of the information.