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HomeMy WebLinkAboutITEM III-B* ~~ CLTY OF UU~ WASHINGTON DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE February 25, 2008 MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Vice Chair Nancy Backus called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Member Backus and Member Wagner. Also present were Planning, Building and Community Director Cindy Baker, Policy, Codes & Environmental Programs Manager Steve Pitcher, Parks, Arts & Recreation Director Daryl Faber, Museum Director Patricia Cosgrove, Water Quality Program Coordinator Chris Thorn, Environmental Protection Manager Aaron Nix, Utilities Engineer Dan Repp, Storm Drainage Engineer Tim Carlaw, Mayor Pete Lewis and Planning Secretary Kirsten Reynolds. Excused Committee members: Chair Lynn Norman Audience Members included: Wayne Osborne, Liz Korb, Mike Milne and Greg Watson II. APPROVAL OF MINUTES February 11, 2008 Member Wagner made several changes to the February 11, 2008 minutes: 1) Under Res. No. 4306 - BLRB Agreement for Community Center -take out the following language: "There are 360 spaces planned for the main community space; other". 2) Under Ord. No. 6161, Compensatory storage requirements -language was asked to be added stating "although the City is doing this in code it has been already done in practice" 3) Under Farmers Market, second paragraph -staff will clarify the following sentence to read: "there has been at least 50 percent interest from the limited farming community that has been contacted." 4) Under Farmers Market, third paragraph -staff will listen to the record to clarif~ what numbers Councilmember Peloza reported and insert them in to the February 11t minutes. Member Wagner moved to approve the minutes from the February 11, 2008 meeting as amended, Member Backus concurred. Minutes approved unanimously 2-0. III. ACTION A. Resolution No. 4313 -Concession Agreement with Optimists of Auburn Parks, Arts & Recreation Director Daryl Faber introduced the concession agreement between the City and the Optimists Club to operate the concession stand at Game Farm Park. Director Faber reported Parks does not receive any revenues directly from the club. The club is planning to use the second concession stand this year; they have some new people and everyone is really on board to making this a success. Page 1 Planning and Community Development Committee Minutes February 25, 2008 Member Wagner moved to forward Resolution No. 4313 to full Council; Member Backus concurred. Motion was approved unanimously 2-0. B. Resolution No. 4314 -Concession Agreement with Little League -Parks, Arts & Parks, Arts & Recreation Director Daryl Faber introduced the concession agreement between the City and the Little League of Auburn to operate the food concession stands at Brannan Park and Sunset Park. Member Wagner moved to forward Resolution No. 4314 to full Council; Member Backus concurred. Motion was approved unanimously 2-0. Member Backus called for an executive session at 5:09 p.m. for 15 minutes to discuss the Development Agreement with CNB Properties. Member Backus called the meeting back to order at 5:23 p.m. then called a five minute recess. Member Backus called the meeting back to order at 5:24 p.m. C. Resolution No. 4310 -Development Agreement with CNB Properties - Member Backus announced that Resolution No. 4310 would be moved up to an action item. Principal Planner Elizabeth Chamberlain introduced the agreement between the City and CNB Properties outlining vested uses of continued operations and expansions. City Attorney Dan Heid suggested that language from the agreement be changed on page 3, paragraph 2, from "development regulations" to "zoning regulations" and move forward to full council for a public hearing and action. Member Wagner moved to recommend Resolution No. 4310 with mortifications replacing where "development regulations" is stated in the agreement to "zoning regulations"; Member Backus concurred. Motion was approved unanimously 2-0. IV. DISCUSSION A. Preserve heritage of Carnegie Library & Post Office - Museum Director Patricia Cosgrove introduced guest presenter Greg Watson whom is an expert on the history of the Author Ballard Family. Mr. Watson is a teacher at West Auburn High School and an anthropologist. Mr. Watson helped Ms. Cosgrove explain the native Page 2 Planning and Community Development Committee Minutes February 25, 2008 language throughout the PowerPoint presentation. Ms. Cosgrove reviewed Dr. Levi and Mary Ballard's history in the Auburn area. Mr. and Ms. Ballard donated land for various sites, of which included the post office and library. Son or Levi and Mary was Arthur C. Ballard; a founding Board member of the museum and pioneering Ethnographer -recording place names, genealogies, language, songs, medicines, calendric terms, flors and fauna descriptions. There were a few letters shared from Author Ballard including one written on City of Auburn letterhead. There were a few pictures of the Carnegie Library and the old Ballard family home shared. The Library was opened in 1914 and is now the Auburn dance academy, the home now operates as a dentist's office. Mr. Watson talked about Arthur C. Ballard's life, studies and how he became an anthropologist from the University of Washington, even before it was a degree; he is a "leading authority in the native culture". Arthur C. Ballard's work is about to become more recognized in the future. He is a key player and son of the Auburn community. Mr. Watson spoke about preserving buildings because one, they are attractive architecturally and two they have historic value. Mr. Watson spoke of a tribal event in 2001; it was an honoring event of their ancestors, Author Ballard's name was called out and showed a great deal of respect. The family sponsored 1,000's of Carnegie libraries nation wide. The Committee thanked Ms. Cosgrove and Mr. Watson for the wonderful presentation and information sharing. • National Pollutant Discharge Elimination System (NPDES) Permit - Utilities Engineer Dan Repp opened the topic by introducing the presentation and giving an overview of the work that has been done and where staff is heading in the future. Mike Milne from the consulting firm of Brown & Caldwell was introduced and gave a presentation on the NPDES Western Washington Phase II Municipal Stormwater Permit. Mr. Milne reported on the City's draft Stormwater Management Program and the WA State Department of Ecology's Annual Report Form and reviewed the regulations that drive this. It was reported that stormwater has been recognized as a problem for some time now and that the stormwater permit is Federally Mandated. A key requirement of the Permit released in 2007 include the development and implementation of a Stormwater Management Program. Other requirements include tracking costs, inspections and annual reports. The March 31, 2008 annual report should include what the City has done in 2007 and is planning to do in 2008. Page 3 Planning and Community Development Committee Minutes February 25, 2008 Some work has already been completed. Tasks that are still left include: 1) Updating Ordinances and regulations for a new stormwater manual. 2) Increased inspections, record keeping and training. Permit implementation will require efforts from most City departments. Another presentation will be given to the Public Works Committee, and then a public hearing will take place at the City Council. Mr. Repp talked about the plan to get all the necessary information to Council. The annual report will need to be signed and done by March 31, 2008. All the documents have been run through the City's Legal representation. Summary of Phase II Appeal Issues: 1) Cities have limited control over stormwater. 2) Requirements to match flows from forested conditions could result in "takings" claims. 3) Cities will be required to enforce Ecology's construction permit. 4) Prohibits repealing existing city stormwater regulations that are more restrictive than permit. 5) Requires cities to measure education. B. Business Improvement Area (BIA) RCW - Policy, Codes, Environmental Programs Manager Steve Pitcher presented a table contrasting how the State RCW authorizes the expenditure of BIA funds and how that list was narrowed down in the original petition to establish Auburn's BIA. Ordinance 4293, which established the BIA program, has the same list of allowed funding uses. Finance Director Shelly Coleman reviewed the history of fee collections. The BIA was formed in 1988, but was not completely embraced by the entire community. This resulted in unpaid fees and problems of collections. On at least one occasion, the City had to take a business to small claims court to secure the fees. As of June 1, 2007 the BIA rates for service businesses were increased at the request of the ADA Board. The result of the fees being raised was and increase in collections from approximately $35,000 to $53,000 collected in 2007. In addition, the fees are now being collected in conjunction with the annual business license renewal, rather than as a separate billing. Director Coleman reported the fee collections have been more successful and the current rate of payment is almost 100%. There was a short discussion regarding the current structure of the ADA and who its current leaders are. Until they are on amore firm basis, no changes to the use of funds will be proposed. At the time of making any changes, the BIA ordinance will be imported into the Auburn City Code. Page 4 Planning and Community Development Committee Minutes February 25, 2008 C. Les Gove Community Center Update - CouncilmemberWagner gave an informational update from the latest Community Center meeting. Architects brought cut outs and showed how things could fit together. The Community has been working with some of the school board members about after school programs. There was discussion around different after school programs offered via schools and other private organizations. The group has been discussing the Gym, Lobby, parking and capacity of the new space which is driving new parking numbers. This topic will be discussed further at the Council Retreat. Notice was given that the City Council of the City of Auburn will conduct a special meeting on Tuesday, March 4, 2008 beginning at 9:30 a.m. The purpose of the meeting is to discuss and review the proposed community center building and site concept design. The meeting will be held in the Council Chambers at Auburn City Hall, 25 West Main Street, in Auburn. V. INFORMATION A. Director's Official Decisions: none to report at this time B. PCDC Status Matrix: The matrix was reviewed and updated. The following items were altered: • Item #5 -Urban Center -was discussed regarding the field trip - • Top ten list column will be hidden • Electronic Message Signs have been postponed -process electronic message permits. • Item # 23 -Preserve heritage of Carnegie Library & Post Office will be taken off. • Change item #22 "Activity Centers/Transportation" to read "Transportation for activities" VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:41 p.m. APPROVED THE DAY OF Lynn Norman, Chair Kirsten Reynolds, Secretary Page 5