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HomeMy WebLinkAboutITEM V-A-1CITY OF -~* WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES FEBRUARY 19, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza and Virginia Haugen. Councilmember Lynn Norman was excused from the meeting. Staff members present included: Public Works Director Dennis Dowdy; GIS/Data Integration Manager Ashley Riggs; Storm Drainage Engineer Tim Carlaw; Chief of Police Jim Kelly; Planning, Building and Community Director Cindy Baker; Assistant Building Official Patrick Gravseth; Senior Planner Chris Hankins; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Parks, Arts and Recreation Director Daryl Faber; Risk Manager Rob Roscoe; Policy, Codes and Environmental Programs Manager Steven Pitcher; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Miss Auburn Goodwill Ambassador Proclamation Mayor Lewis read and presented a proclamation designating 2008 Miss Auburn Cara Rudd as City of Auburn Goodwill Ambassador. Miss Rudd was present to accept the proclamation and thanked the Mayor and City Council for their support and the honor to act as a Goodwill Ambassador for the City of Auburn. Page 1 City of Auburn Council Meeting Minutes February 19, 2008 Additionally, Miss Rudd announced that this year's Miss Auburn Scholarship Program awarded more than $75,000 in scholarships to the contestants. On average, the twenty-four contestants received $3,500. Ms. Rudd also spoke briefly regarding the components of the scholarship program, mentorship, and her platform to integrate the arts into academic learning. 2. Appointments There were no appointments. D. Agenda Modifications Agenda modifications included revised Ordinance No. 6163 transmitted under Item VIII.A.5 of these minutes, revised Resolution No. 4303 transmitted under Item VIII.B.2 of these minutes and the addition of Resolution No. 4316 transmitted under Item VI11.B.4 of these minutes. CITIZEN INPUT, PUBLIC HEARINGS 8~ CORRESPONDENCE A. Public Hearings 1. Proposed Address Changes 04.9.2 City Council conduct a public proposal to institute an addrE residence knows as 5716 Auburn Way South hearing to consider the City's ss change for a single family auburn Way South to 5715 Assistant Building Official Patrick Gravseth presented the staff report regarding the proposed address change for parcel number 272105-9150. Mr. Gravseth stated it was discovered through utility billing that the subject property was improperly addressed with a duplicate address. The City is proposing to change the address to 5715 Auburn Way South, consistent with the City's address system. Mayor Lewis opened the public hearing at 7:42 p.m. There being no one in the audience wishing to speak regarding the issue, Mayor Lewis closed the hearing. Page 2 City of Auburn Council Meeting Minutes February 19, 2008 2. Moratorium 03.4.2.1.2, 03.1 City Council conduct a public hearing on the moratorium established by Resolution No. 4300 adopted on January 22, 2008 on the filing of land use applications, building and grading permit applications in the drainage area contributing surface flows to Mill Creek tributaries 0045, 0047, 0048 and 0053 as identified by King County and as defined by Resolution No. 4300. RCW 35A.63.220 requires the Council to conduct a public hearing on this moratorium within sixty days from the effective date of the moratorium. Public Works Director Dowdy responded to Mayor Lewis's question regarding the moratorium on the development of the West Hill annexation area as it relates to the drainage area contributing flows to Mill Creek tributaries 0045, 0047, 0048 and 0053. Mr. Dowdy displayed a map of the moratorium area and the four drainage areas. Mr. Dowdy explained that the streams flow from the highlands through the lowland areas from the south to the north. Typically, when the storm water reaches South 287th, the water begins to be impeded by a number of factors. Director Dowdy also displayed an aerial photo of the moratorium area. He proposed to modify the moratorium area to take the properties in the lowlands out of the moratorium area, leaving the steeper properties that drain into the low lands under the moratorium. By removing the low lands from the moratorium area, the City may be able to provide incentives for property owners to come forward with proposals to develop new drainage systems. In response to questions from Council, Mr. Dowdy explained that the drainage area extends from approximately 51St Avenue South to the Green River. Mayor Lewis opened the public hearing at 7:52 p.m. Vicki Knutson, 29118 52"d Place South, Auburn Ms. Knutson reported that she had a 55 square foot kitchen addition and remodel planned for her residence prior to the imposition of the moratorium. Under the moratorium, she is unable to proceed with her project. She expressed concern that the moratorium was not discussed during the Page 3 City of Auburn Council Meeting Minutes February 19, 2008 community meetings prior to annexation of the West Hill .area. Mara Heiman, 6340 South 287t" Street, Auburn Ms. Heiman stated that she resides in the area of the low lands. She has been working with King County over the last ten years to improve drainage in the area. She stated that property owners in the area have had difficulty obtaining permits from King County to clear the ditches in the drainage area. Ms. Heiman was accompanied by ten of her neighbors in support of her comments. Ms. Heiman spoke in favor of an opportunity to work among her neighbors and the City to improve the drainage in the area. Charles Turbak, 1307 West Valley Highway North, Suite 107, Auburn Mr. Turbak expressed support for Public Works Director Dowdy's proposal to amend moratorium area. Howard Cottier, 181 Old Beaver Valley Road, Port Ludlow, WA Mr. Cottier stated that he owns property in the low land area. He expressed support for Public Works Director Dowdy's recommendation to amend the moratorium area. Roseanne Donley, 6638 South 287t" Street, Auburn Ms. Donley agreed with comments made earlier by Mara Heiman and Howard Cottier. Joe Schuler, 28014 West Valley Highway, Auburn Mr. Schuler spoke of the past condition of the area compared to the current condition of drainage areas. Mr. Schuler expressed concern with the impact of storm drainage on his property. There being no further comments, Mayor Lewis closed the hearing at 8:01 p.m. Councilmember Wagner moved and Councilmember Cerino seconded to direct staff to prepare a resolution that would redefine the boundaries of the moratorium area defined in Resolution No. 4300 to exclude those areas in the flatlands generally north of 292~d and add language to allow development on existing developed lots that does not Page 4 City of Auburn Council Meeting Minutes February 19, 2008 increase the building impervious area by more than ten percent. MOTION CARRIED. 6-0. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Members of Boy Scout Troop 406, Brandon Rudolph and Edward Zielinski, were in attendance during this evening's meeting. Edward Zielinski is working towards his Citizenship in the Nation Merit Badge and Brandon Rudolph is working towards obtaining his Citizenship in the Community Merit Badge. Nancy Wyatt, President of the Auburn Area Chamber of Commerce, 108 South Division Street, Suite B, Auburn Ms. Wyatt spoke regarding proposed Ordinance No. 6166 relating to electronic message signs. Ms. Wyatt proposed an amendment to the ordinance that would allow electronic message signs on the Auburn Way corridor from 4t" Street NE to 4t" Street SE. Daniel Timm, 31624 117t" Avenue SE, Auburn Mr. Timm lives in the newly annexed area of Lea Hill and spoke regarding representation on the City Council. He also requested that the minutes for the Community Center Committee meeting contain more detail of the items discussed. Mayor Lewis reported that Councilmembers Norman and Peloza reside on Lea Hill and added that all Councilmembers are accessible to the public. Mayor Lewis encouraged Mr. Timm to contact any one of the seven Councilmembers regarding any issue. Jeff Knutson, 29118 52nd Place S, Auburn Mr. Knutson thanked the Council for the amendment to the West Hill moratorium area passed earlier this evening. C. Correspondence No correspondence was received. Page 5 City of Auburn Council Meeting Minutes February 19, 2008 111. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met February 11, 2008. The Committee reviewed Ordinance No. 6160 and discussed upgrades to the City's phone system, Resolution No. 4303 approving a contract with the Auburn Food Bank, Ordinance No. 6164 approving a budget amendment, Resolution No. 4305 relating to the Local Hazardous Waste Management Program, and Ordinance No. 6123 adopting a new Chapter 3.59 of the Auburn City Code relating to state tax in the annexation areas. The next regular meeting of the Municipal Services Committee is scheduled for February 25, 2008 at 3:30 p.m. B. Planning & Community Development Vice Chair Backus reported the Planning and Community Development Committee met February 11, 2008. The Committee recommended approval of Resolution No. 4306 approving an agreement with BLRB Architects, Ordinance No. 6161 amending the city code relating to flood hazard areas, and Ordinance No. 6166 regarding electronic message boards. The Committee also received an update on the farmers' market proposal and discussed Ordinance No. 6154 regarding a commercial loading zone and the fats; oils and greases (FOG) Control Program. The next regular meeting of the Planning and Community Development Committee is scheduled for February 25, 2005 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee discussed contract administration items that appear on the Council agenda this evening. The Committee also discussed Ordinance No. 6154 regarding a commercial loading zone and Ordinance No. 6166 regarding electronic message signs. The next regular meeting of the Public Works Committee is scheduled for March 3, 2008 at 3:30 p.m. The Public Works Committee will meet in a special session on Friday, February 22, 2008 at 8:00 a.m. so that members can participate in a field tour of various city locations in order to become familiar with the operations of the Public Works Department. Page 6 City of Auburn Council Meeting Minutes February 19, 2008 D. Finance Chair Backus reported the Finance Committee met this evening at 6:30 p.m. The Committee approved consent items, including claims and payroll vouchers. The Committee also recommended approval of Ordinance No. 6123 imposing a sales and use tax as a credit against the state tax relating to annexation, Ordinance No. 6163, as revised, exempting the City from paying fees to itself, Ordinance No. 6164 regarding a biennial budget amendment, Resolution No. 4303, as revised, relating to a contract with the Auburn Food Bank for the Auburn Cares Program, and Resolution No. 4312 relating to upgrades to the City's phone system. The Committee also discussed Resolution No. 4311 regarding a lease agreement with the Auburn Area Chamber of Commerce, Ordinance No. 6165 regarding appointive officers, and Resolution No. 4309 authorizing residential lease agreements. The next regular meeting of the Finance Committee is scheduled for March 3, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported that the Community Center Committee met March 7, 2008. The Committee discussed the contract with the architects, BLRB Architects and the specific uses and sizes of the Community Center rooms. In response to Mr. Timm's comments made earlier under audience participation, Chair Wagner stated that the minutes of previous meetings have just recently been reviewed by the committee members and will be available on the City's web site in the near future. The next meeting of the Community Center Committee is scheduled for Thursday, February 21, 2008 beginning at 8:00 a.m. F. Downtown Redevelopment Vice Chair Singer reported that the Downtown Redevelopment Committee met February 5, 2008 in order to tour other downtown redevelopment projects in the area. The Committee also met February 6, 2008 to discuss the scope of the committee. The Committee decided to meet on a regular basis on the second and fourth Tuesdays of the month at 3:30 p.m. The next regular meeting of the Downtown Redevelopment Committee is scheduled for March 4, 2008 at 3:30 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. Page 7 City of Auburn Council Meeting Minutes February 19, 2008 A. From the Council Councilmember Wagner reported on his attendance at the Pierce County Regional Access Mobility Project meeting which included a briefing on new state law regarding Transportation Benefit Districts for cities. Councilmember Wagner also attended the Puyallup River Watershed Council where discussion included low impact development and storm water treatment. Councilmember Peloza reported that he attended the Metropolitan Water Pollution Abatement Advisory Committee and the Metropolitan Solid Waste Advisory Committee. Councilmember Peloza advised that King County is looking for a site in South King County for a new transfer station to replace the existing Algona transfer station in 2016. Councilmember Peloza also attended the King County Regional Water Quality Committee where discussion centered on the 2008 work plan and the Regional Wastewater Services Plan comprehensive review report. B. From the Mayor Mayor Lewis reported on a meeting with Sound Transit Director Joni Earl where he stressed the need for an additional transit garage in Auburn. Mayor Lewis noted that the original plan called for two garages-the existing garage and another on the C Street lot owned by Sound Transit. Mayor Lewis stated that there are no more places in Auburn to put surface parking and the second garage is desperately needed. The City's new Transit, Trails and Transportation Committee chaired by Roger Thordarson will be meeting regularly with Sound Transit regarding the second Sound Transit garage. Mayor Lewis also reported on his regular meeting with the Auburn School District administration to discuss a number of issues, especially youth programs. Mayor Lewis also happily attended the 100th birthday celebration for Mary Rice which was overflowing with friends and family. Mayor Lewis also briefly reported on his attendance at the King County Council's Regional Policy Committee. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. Page 8 City of Auburn Council Meeting Minutes February 19, 2008 A. Minutes 1. Minutes of the February 4, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 370996 through 371000 and vouchers 371130 through 371583 in the amount of $2,372,402.43 and a wire transfer in the amount of $4,289.84 and dated February 19, 2008. 2. Payroll Payroll check numbers 522515 through 522643 in the amount of $756,408.62 and electronic deposit transmissions in the amount of $1,083,633.10 for a grand total of $1,840,041.72 for the pay period covering February 1, 2008 to February 13, 2008. C. Contract Administration 1. Public Works Project Number CP0748 04.9.1 CP0748 City Council approve Final Pay Estimate No. 4 to Small Works Contract 07-16 in the amount of $2,190, for a total contract price of $104,885.45, with Roadrunner Striping Inc. and accept construction of Project No. CP0748, 2007 Citywide Channelization. 2. Public Works Project Number CP0635* (Wagner/Dowdy) 03.3.15 City Council award Small Works Contract 07-23, Project Number CP0635, Gateway Sign at M Street SE, to Tye Miller, Inc. on their low bid of $51,899.00 plus Washington State sales tax of $4,618.12 for a total contract price of $56,507.12. 3. Public Works Project Number CP0738* (Wagner/Dowdy) 04.9.1 CP0738 City Council approve Final Pay Estimate No. 5 to Contract 07-08 in the amount of $7,178.00 for a total contract price of Page 9 City of Auburn Council Meeting Minutes February 19, 2008 $931,427.84, with ICON Materials and accept construction of Project No. CP0738, 2007 Citywide Thin Asphalt Overlays, Local Streets. Mayor Pro Tem Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED. 6-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6123 03.1, F6.7 An Ordinance of the City Council of the City of Auburn, Washington, adopting a new Chapter 3.59 of the Auburn City Code imposing a sales and use tax as authorized by RCW 82.14.415 as a credit against the state tax, relating to annexations Councilmember Backus moved and Mayor Pro Tem Singer seconded to introduce and adopt Ordinance No. 6123. MOTION CARRIED. 6-0. 2. Ordinance No. 6154 04.10 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 10.36.490 of the Auburn City Code relating to commercial loading zones Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6154. MOTION CARRIED. 5-1. Councilmember Haugen voted no. Page 10 City of Auburn Council Meeting Minutes February 19, 2008 3. Ordinance No. 6160 04.7 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 8.08 of the Auburn City Code relating to solid waste Councilmember Cerino moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6160. MOTION CARRIED. 6-0. 4. Ordinance No. 6161 03.4.2.4 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 15.68 of the Auburn City Code relating to flood hazard areas Councilmember Backus moved and Councilmember Wagner seconded to introduce and adopt Ordinance No. 6161. MOTION CARRIED. 6-0. 5. Ordinance No. 6163 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.03.030 of the Auburn City Code authorizing the Mayor to exempt the City from paying fees to itself Councilmember Backus moved and Mayor Pro Tem Singer seconded to introduce and adopt Ordinance No. 6163. MOTION CARRIED. 5-1. Councilmember Haugen voted no. 6. Ordinance No. 6164 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance, as amended by Ordinance Nos. 6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, and 6145 authorizing amendment to the City of Auburn 2007-2008 Biennial Budget as set forth in Schedule «A~, Page 11 City of Auburn Council Meeting Minutes February 19, 2008 Councilmember Backus moved and Mayor Pro Tem Singer seconded to introduce and adopt Ordinance No. 6164. MOTION CARRIED. 6-0. 7. Ordinance No. 6166 03.4.2.1.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 18.56 of the Auburn City Code relating to changing message center signs Councilmember Backus moved and Councilmember Wagner seconded to refer Ordinance No. 6166 to the Planning and Community Development Committee. MOTION CARRIED. 6-0. B. Resolutions 1. Resolution No. 4294 04.9.2 A Resolution of the City Council of the City of Auburn, Washington, assigning a corrected address for a single family residence Councilmember Backus moved and Councilmember Wagner seconded to adopt Resolution No. 4294. MOTION CARRIED. 6-0. 2. Resolution No. 4303 03.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with the Auburn Food Bank Councilmember Backus moved and Mayor Pro Tem Singer seconded to adopt Resolution No. 4303/ MOTION CARRIED. 6-0. Page 12 Citv of Auburn Council Meeting Minutes February 19, 2008 3. Resolution No. 4312 A2.5 A Resolution of the City Council of the City of Auburn, Washington authorizing the Mayor and City Clerk to execute an agreement with Qwest for the purpose of upgrading the City's phone system to provide increased functionality for City operational support Councilmember Backus moved and Mayor Pro Tem Singer seconded to adopt Resolution No. 4312. MOTION CARRIED. 6-0. 4. Resolution No. 4316 03.10.1 A Resolution of the City Council of the City of Auburn, Washington, denying a conditional use permit to allow a triplex within an R2 Single Family Residential Zone at 504 H Street NE, Auburn, Washington A revised Resolution No. 4316 was distributed to the Council. Councilmember Backus moved and Councilmember Cerino seconded to adopt Resolution No. 4316. MOTION CARRIED. 5-0. Councilmember Haugen abstained. IX. ADJOURNMENT There being no further business, the meeting adjourned at 8:54 p.m. APPROVED THE DAY OF MARCH 2008. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via a-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Page 13 City of Auburn Council Meeting Minutes February 19, 2008 Internet: http://www.auburnwa.gov Page 14