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HomeMy WebLinkAboutITEM VIII-B-1AUBURN WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: February 25, 2008 Resolution No. 4305 Department: Finance Attachments: Resolution 4305 & Budget Impact: 0 Contract Administrative Recommendation: City Council to adopt Resolution No. 4305 Background Summary: Resolution No. 4305 allows the Mayor and the City Clerk to enter into a contract with Seattle-King County Department of Public Health for the Local Hazardous Waste Management Program. King County has extended $16,206.49 for the City to promote the natural yard care to one neighborhood, mail three Green Gardening postcards to Auburn residents, and print and mail "What Do I Do with My Household Hazardous Waste " flyer to Auburn residents. The Neighborhood Natural Yard Care Program has been delivered to three neighborhoods in the past. The SE neighborhood surrounding Mount Baker Middle School has been chosen this year. It is an older, established neighborhood and meets the criteria of have older lawns, as the program addresses natural lawn care. The Water and Storm Utility has also contributed resources to this program. 2) The Green Gardening postcards will be sent to all Auburn residents. 3) "What Do I Do With My Household Hazardous Waste" flyer will be sent to Auburn residents. N0303-1 A1.3 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O ^ Airport ®Finance ^ Cemetery ^ Mayor ^ Hearing Examiner ®Municipal Serv. ^Finance ^ Parks ^ Human Services ^ Planning & CD ^ Fire ^ Planning ^ Park Board ^Public Works ^ Legal ^ Police ^ Planning Comm. ^ Other ^Public Works ^ Human Resources ^ Information Services Action: Committee Approval: ^Yes ^No Council Approval: ^Yes ^No Call for Public Hearing _/ !_ Referred to Until /_!_ Tabled Until / Councilmember: Cerino Staff: Coleman Meetin Date: March 3, 2008 Item Number: VIII.B.1 ~jJ$[.j * MOI~~ THAN YOU IMAGINED RESOLUTION N0.4 3 0 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE ASEATTLE-KING COUNTY DEPARTMENT OF PUBLIC HEALTH CONTRACT FOR LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAMS FOR 2008 ACTIVITIES, WHICH INCLUDES A REIMBURSEMENT TO THE CITY OF AUBURN IN THE AMOUNT OF SIXTEEN THOUSAND TWO HUNDRED SIX DOLLARS AND 49 CENTS ($16,206.49) WHEREAS, the Seattle King-County Department of Public Health has agreed to for the City's Local Hazardous Waste Management Program; and WHEREAS, the Seattle-King County Department of Public Health Contract for Local Hazardous Waste Management Programs For 2008 Activities specifies the administrative procedures and monetary reimbursement regarding implementation of the Local Hazardous Waste Management Program. THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Auburn are authorized to execute the Seattle-King County Department of Public Health Contract. for Local Hazardous Waste Management Programs For 2008 Activities in substantial conformity with the Contract a copy of which is attached hereto and designated Exhibit "A" and incorporated by reference herein. ------------------ Resolution No. 4305 February 26, 2008 Page 1 Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. This Resolution shall be in full force and effect upon passage and signatures hereon. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk ------------------ Resolution No. 4305 February 26, 2008 Page 2 APPROVED AS TO FORM: i King County Contract No. D37965D Federal Taxpayer ID No. This form is available in alternate formats for people with disabilities upon request. KING COUNTY CONTRACT FOR SERVICES WITH OTHER GOVERNMENT, INSTITUTION, OR JURISDICTION - 2008 Department Division _ Seattle-King County Dept. of Public Health (a.k.a. Public Health -Seattle & King County)/EHS Contractor Ci#y of Auburn Pro~ect Title Local Hazardous Waste Maha ement Pro ram Contract Amount $ Sixteen Thousand Two Hundred Six Dollars and Forty Nine Cents Contract Period Start date: 01/01/2008 End date: 12/31/2008 THIS CONTRACT 'is entered into by KING COUNTY (the "County"), and City of Auburn (the "Contractor"), whose address is 25 W Main St., Auburn, WA 98001-4998. WHEREAS, the County has been advised that. the following are the current funding sources, funding levels and effective dates: FUNDING SOURCE FUNDING LEVELS EFFECTIVE DATES COUNTY $16,206.49 1/1/08 - 12/31/08 TOTAL $16,206.49 1 /1 /08 - 12/31 /08 and WHEREAS, the County desires to have certain services performed by the Contractor as described in this Contract, and as authorized by the 2008 Annual Budget. NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: I.. Incorporation of Exhibits .The Contractor shall provide services and comply with the requirements set forth in the following attached exhibits, which are incorporated herein by reference: • Exhibit I: Scope of Work • Exhibit II: Budget & Invoice • Exhibit III: Mission, Method, and Expectations .. • Exhibit IV: Certificate of Insurance and Additional Insured Endorsement II. Term and Termination A. This Contract shall commence on 01/01/2008, and shall terminate on 12/31/2008, unless extended or terminated earlier, pursuant to the terms and conditions of the Contract. B. This Contract may be terminated by the either party without cause, in whole or in part, prior to the _ date specified in Subsection II.A. above, by providing the other party thirty (30) days advance written notice of the termination. C. The County may terminate this Contract, in whole or in part, upon seven (7) days advance written notice in the event: (1) the Contractor materially breaches. any duty, obligation, or service required pursuant to this Contract, or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. SKCDPH-Agency BP:1 of 13 shall be paid for the operation, maintenance and depreciation of individually owned vehicles for that time which the vehicle is used during work hours. Parking shall be the actual cost. When rental vehicles are authorized, government rates shall be requested. If the Contractor does not request government rates, the Contractor shall be personally responsible for the difference. Please reference the federal web site for current rates: http://www.gsa.gov. 2. Reimbursement for meals shall be limited to the per diem rates established by federal travel requisitions for the host city in the Code of Federal Regulations, 41 CFR ~ 301, App.A. Accommodation rates shall not exceed the federal lodging limit plus host city taxes. The Contractor shall always request government rates. 4. Air travel shall be by coach class at the lowest possible price available at the time the County requests a particular trip. In general, a trip is associated with a particular work activity of limited duration and only one round-trip ticket, per person, shall be billed per-trip. IV. Internal Control and Accounting System The Contractor shall establish and maintain a system of accounting and internal controls which complies with applicable, generally accepted accounting principles, and governmental accounting and financial reporting standards. V. Debarment and Suspension Certification Agencies receiving federal funds that are debarred, suspended, or proposed for debarment are excluded from contracting with the County. The Contractor, by signature #o #his Contract, certifies that the Contractor is not presently debarred, suspended, or proposed for debarment by any Federal department or agency. The Contractor also agrees that it will not enter into a subcontract with a contractor that is debarred, suspended, or proposed for debarment. The Contractor agrees to notify King County in the event it, or a subcontractor, is debarred, suspended, or proposed for debarment by any Federal department or agency. For more information on suspension and debarment, see Federal Acquisition Regulation 9.4. VI. Maintenance of Records/Evaluations and Inspections A. The Contractor shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Contract funds and compliance with this Contract. B. In accordance with the nondiscrimination and equal employment opportunity requirements set forth in Section XIV. below, the Contractor shall maintain the following: 1. Records of employment, employment advertisements, application forms, and other pertinent data, records and information related to employment, applications for employment or the administration or delivery of services or any other benefits under this Contract; and 2. Records, including written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate on this Contract, and any other information necessary to document the actual use of and payments to subcontractors and suppliers in this Contract, including employment records. The County, may visit, at any mutually agreeable time, the site of the work and the Contractor's office to review the foregoing records. The Contractor shall provide every assistance requested by the County during such visits. In all other respects, the Contractor shall make the foregoing records available to the County for inspection and copying upon request. If this Contract involves federal funds, the Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the contract documents. C. Except as provided in Section VII of this Contract, the records listed in A and B above shalt be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with Revised Code of Washington (RCW) Chapter 40.14. SKCDPH-Agency BP:3 of 13 health information received from, or created or received by the Contractor on behalf of King County, available to the Secretary, in a reasonable time and manner for purposes of the Secretary determining King County's compliance with the privacy rule. 9. The Contractor agrees to make available the information required to provide an accounting of disclosures in accordance with 45 CFR 164 § 528. B. Permitted Uses and Disclosures by Business Associate The Contractor may use or disclose protected health information to pertorm functions, activities, or services for, or on behalf of, King County as specified in this Contract, provided that such use or disclosure would not violate the Privacy Rule if done by King County or the minimum necessary policies and procedures of King County. C. Effect of Termination 1. Except as provided in paragraph C.2. of this section, upon termination of this Contract, for any reason, the Contractor shall return or destroy all protected health information received from King County, or created or received by the Contractor on behalf of King County. This provision shall apply to protected health information that is in the possession of subcontractors or agents of the Contractor. The Contractor shall retain no copies of the protected health information. 2. In the event the Contractor determines that returning or destroying the protected health information is infeasible, the Contractor shall provide to King County notification of the conditions that make return or destruction infeasible. Upon notification that return or destruction of p"rotected health information is infeasible, the Contractor shall extend the protections of the Contract to such protected health information and limit further uses and disclosure of such protected health information to those purposes that make the return or destruction infeasible, for so long as the Contractor maintains such protected health information. VIII. Audits A. If the Contractor or subcontractor is a municipal entity or other government institution or jurisdiction, or is anon-profit organization as defined in OMB Circular A-133, and expends a total of $500,000 or more in federal financial assistance and has received federal financial assistance from the County during its fiscal year, then the Contractor or subcontractor shall meet the respective A-133 requirements described in subsections VIII.B. and VIII.C. B. If the Contractor is anon-profit organization, it shall have an independent audit conducted of its financial statement and condition, which shall comply with the requirements of GAAS (generally accepted auditing standards); GAO's Standards for Audits of Governmental Organizations, Programs, Activities, and Functions; and OMB Circular A-133, as amended, and as applicable. The Contractor shall provide a copy of the audit report to each County division providing financial assistance to the Contractor no later than six (6) months subsequent to the end of the Contractor's fiscal year. The Contractor shall provide to the County its response and corrective action plan for all findings and reportable conditions contained in its audit. When reference is made in its audit to a "Management Letter" or other correspondence made by the auditor, the Contractor shall provide copies of those communications and the Contractor's response and corrective action plan. Submittal of these documents shall constitute compliance with subsection VIII.A. C. If the Contractor is a municipal entity or other government institution or jurisdiction, it shall submit to the County a copy of its annual report of examination/audit, conducted by the Washington State Auditor, within thirty (30) days of receipt, which submittal shall constitute compliance with subsection VII1.A. D. If the Contractor, for-profit or non-profit, receives in excess of $100,000 in funds during its fiscal year from the County, it shall provide a fiscal year financial statement prepared by an independent SKCDPH-Agency BP:S of 13 The County assumes no responsibility for the payment of any compensation, wages; benefits, or taxes by, or on behalf of the Contractor, its employees, subcontractors and/or others by reason of this Contract. The Contractor shall protect,. indemnify, and save harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Contract. B. The Contractor further agrees that. it is financially responsible for and will. repay the County all indicated amounts following an audit exception which occurs due to the negligence, intentional act, and/or failure, for any reason, to comply with the terms of this Contract by the Contractor, its officers, employees, agents, or subcontractors. This duty to repay the County shall not be diminished or extinguished by the prior termination of the Contract pursuant to the Duration of Contract or the Termination section. C. The Contractor shall defend, indemnify, and hold harmless the County, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of .the Contractor, its officers, employees, subcontractors and/or agents in its performance or non-performance of its obligations under this Contract In the event the County incurs any judgment, award, and/or cost arising therefrom including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. D. The County shall defend, indemnify, and hold harmless the Contractor, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arise out of, or in any way result from, the negligent acts or omissions of the County, its officers, employees, or agents in its performance ornon-performance of its obligations under this Contract. In the event the Contractor incurs any judgment, award, and/or cost arising therefrom including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. . E. Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Contract. F. The indemnification, protection, defense and save harmless obligations contained herein shall survive the expiration, abandonment or termination of this Agreement. XII. Insurance Requirements A. By the date of execution of this Contract, the Contractor shall procure and maintain for the duration of this Contract, insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of work hereunder by the Contractor, its agents, _ representatives, employees, and/or subcontractors. _The costs of such insurance shall be paid by the Contractor or subcontractor. The Contractor may furnish separate certificates of insurance and policy endorsements for each subcontractor as evidence of compliance with the insurance requirements of this Contract. The Contractor is responsible for ensuring compliance with all of the insurance requirements stated herein. Failure by the Contractor, its agents, employees, officers, subcontractors, providers, and/or provider subcontractors to comply with the insurance requirements stated herein shall constitute a material breach of this Contract. B. Minimum Scope and Limits of Insurance By requiring such minimum insurance, the County shall not be deemed or construed to have assessed the risks that may be applicable to the Contractor under this Contract. The Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain greater limits and/or broader coverage. Coverage shall be at least as broad as: SKCDPH-Agency BP:7 of 13 b. The Contractor's insurance coverage shall be primary insurance as respects the County, its officers, officials, employees, and agents. Any insurance and/or self- insurance maintained by the County, its offices, officials, employees, or agents shall not contribute with the Contractor's insurance or benefit the Contractor in any way. c. The Contractor's insurance shall apply separately to each insured against whom claim is made and/or lawsuit is brought, except with. respect to the limits of the insurer's liability. 2. All Policies a. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except by the reduction of the applicable aggregate limit by claims paid, until after forty-five (45) days prior written notice has been given to the County. b. Each insurance policy shall be written on an "occurrence" form; except that insurance on a "claims made" form may be acceptable with prior County approval. If coverage is approved and purchased on a "claims made" basis, the Contractor warrants continuation of coverage, either through policy renewals or the purchase of an extended discovery period, if such extended coverage is available, for not less than three (3) years from the date of Contract termination, and/or conversion from a "claims made" form to an "occurrence" coverage form. E. Acceptability of Insurers Unless otherwise approved by the County, insurance is to be placed with insurers with a Bests' rating of no less than A: VIII, or, if not rated with Bests, with minimum surpluses the equivalent of Bests' surplus size VIII. Professional Liability, Errors, and Omissions insurance may be placed with insurers with a Bests' rating of B+VII. Any exception must be approved by King County. If, at any time, the foregoing policies shall fail to meet the above minimum requirements the Contractor shall, upon notice to that effect from the County, promptly obtain a new policy, and shall submit the same to the County, with appropriate certificates and endorsements, for approval. F. Verification of Coverage The Contractor shall furnish the County certificates of insurance and endorsements required by this Contract. Such certificates and endorsements, and renewals thereof, shall be attached as exhibits to the Contract. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements for each insurance policy are to be on forms approved by the County prior to the commencement of activities.associated with the Contract. The County reserves the right to require complete, certified copies of all required insurance policies at any time; G. Municipal or State Contractor Provisions If the Contractor is a Municipal Corporation or a Contractor of the State of Washington and is self- insured for any of the above insurance requirements, a certification of self-insurance shall be attached hereto. and be incorporated by reference and shall constitute compliance with this Section. H. Insurance for Subcontractors If the Contractor subcontracts any portion of this Contract pursuant to Section XIII, the Contractor shall include all subcontractors as insureds under its policies or shall require separate certificates of insurance and policy endorsements from each subcontractor. Insurance coverages provided by subcontractors as evidence of compliance with the insurance requirements of this Con#ract shall be subject to all of the requirements stated herein. All Coverages and Requirements SKCDPH-Agency BP:9 of 13 J such documents available to the County for inspection and copying upon request. If this Contract involves federal funds, Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the Contract documents. D. King County encourages the Contractor to utilize small businesses, including Minority-owned and Women-owned Business Enterprises (`~M/VVBEs") in County contracts. The Washington State Office of Minority and Women's Business Enterprises (OMWBE) can provide a list of certified M/VVBEs. Contact OMWBE office at (360) 753-9693 or on-line through the web site at www.wsdot.wa. gov/omwbe/. E. Any violation of the mandatory requirements of the provisions of this Section shall be a material breach of Contract for which the Contractor may be subject to damages and sanctions provided for by Contract and by applicable law. XVI. Conflict of Interest A. The Contractor agrees to comply with the provisions of KCC Chapter 3.04. Failure to comply with any requirement of KCC Chapter 3.04 shall be a material breach of this Contract, and may result in termination of this Contract pursuant to Section Il and subject the Contractor to the remedies stated therein, or otherwise available to the County at law or in equity. B. The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure preferential treatment in its dealings with the County by offering any valuable consideration, thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any county official or employee. The Contractor acknowledges that if it is found to have violated the prohibition found in this paragraph, its current contracts with the county will be cancelled and it shall not be able to bid on any county contract for a period of two years. C. The Contractor acknowledges that for one year after leaving County employment, a former county employee may not have a financial or beneficial interest in a contract or grant that was planned, authorized, or funded by a county action in which the former county employee participated during county employment. Contractor shall identify at the time of offer current or former County employees involved in the preparation of proposals or the anticipated performance of Work if awarded the Contract. Failure to identify current or former County employees involved in this transaction may result in the County's denying or terminating this Contract. After Contract award, the Contractor is responsible for notifying the County's Project Manager of current or former County employees who may become involved in the Contract any time during the term of the Contract. XVII. Equipment Purchase, Maintenance, and Ownership A. The Contractor agrees that any equipment purchased, in whole or in part, with Contract funds at a cost of $5,000 per item or more, when the purchase of such equipment is reimbursable as a Contract budget item, is upon its purchase or receipt the property of the County andlor federal/state government. - _ - ._ _.. _.. B. The Contractor shall be responsible for all such property, including-the proper care and maintenance of the equipment. C. The Contractor shall ensure that all such equipment will be returned to the County or federal/state government upon termination of this Contrac# unless otherwise agreed upon by the parties. D. The County will provide property tags so Contractor can mark property. The Contractor shall admit County staff to the Contractor's premises for the purpose of confirming property has been marked with County property tags. The Contractor shall establish and maintain inventory records and transaction documents (purchase requisitions, packing slips, invoices, receipts) of equipment purchased with Contract funds. XVIII. Proprietary Rights SKCDPH-Agency BP:11 of 13 applicable, which control disposition of funds granted under this Contract, all of which are incorporated herein by reference. In the event that there is a conflict between any of the language contained in any exhibit or attachment to this Contract, the language in the Contract shall have control over the language contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the contrary. XXVI.Applicable Law This contract shall be construed and interpreted in accordance with the laws of the State of Washington. The venue for any action hereunder shall be in the Superior Court for King County, Washington. IN WITNESS HEREOF, the parties hereby agree to the terms and conditions of this Contract: KING COUNTY FOR King County Executive_ City of Auburn Signature Date NAME (Please type or print) Date Approved as to Form: OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY PHSKC Contract # D37965D -Local Hazardous Waste Management Program SKCDPH-Agency 8P:13 of 13 EXHIBIT I D37965D MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM FOR 2008 ACTIVITIES The Local Hazardous Waste Management Plan (hereafter referred to as the '`Plan'') as updated in 1997, was adopted by the partner agencies (King County Solid Waste Division, Seattle Public Utilities, King County Water and Land Resources Division and the Seattle-Kii1g County - Department of Public Health) and cities located in King County. The Washington State Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan. The City is an active and valued partner in the regional Local Hazardous Waste Management Program (hereafter. referred to as the '`Program"). The purpose of this Exhibit is to define the terms and conditions associated with the Program's funding of City activities performed under the auspices of the Plan and as approved by the Program's Management Coordination Committee (hereinafter referred to as the "MCC"). This Agreement further defines the responsibilities of the City and Seattle-King County Department of Public Health with respect to the transfer of Program monies. Scope of Work The City of Auburn will assist in the promotion of natural yard care to one neighborhood, mail three Green Gardening postcards to Auburn residents, and print and mail "What Do I Do With My E-Iousehold Hazardous Waste" flyer to Auburn residents. Responsibilities of the Parties The responsibilities of the parties to this Contract shall be as follows: A. -The City 1. The City shall develop and submit project proposals and budget requests to the Program's Contract Administrator. Funds provided to the City by the Local Hazardous Waste Management Program pursuant to this Contract shall be used to implement hazardous-waste peograms and/or services as approved by the MCC. For reimbursement the City shall submit the following to the Contract Administrator: a) An invoice (see Exhibit II). Invoices should be sent to the Contract Administrator for approval and payment. b) A briefdescription of activity accomplished and funds expended in accordance with the scope of work. c) Copies of invoices for expenditures or a financial statement prepared by the City's finance department. The financial statements should include vendor names, a description of services provided, date paid and a check or wat~•ant number. D:1Program t=iles\Nee~ia.Com\Document Converter\templExh 1 and li.doc The City shall notify the Contract Administrator no later than December 15`" regarding the amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting requirements with respect to the collection and transfer of moderate risk wastes. The City shall report to the Contract Administrator the quantity, by type, of moderate risk waste collected using Program funds. The City shall also provide the Contract Administrator with copies of EPA's Non- Hazardous Waste Manifest or similar form, associated with the transport of moderate risk waste collected through Program-funded events. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities associated with the City's events or in any other way associated with activities conducted within the scope of this Contract. In the event of a spill or other emergency, the City is responsible for complying with all applicable laves and regulations. 6. The City agrees to appropriately acknowledge the Program in all media produced - in part or in whole -with Program funds. The intent of this provision is to further strengthen this regional partnership in the public's mind. 7. The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. This project shall be administered by Kathleen Edman at the City of Auburn, 25 W Main Street, Auburn, at (253) 931-3047, (kedman@ci.auburn.wa.us) or her designee. 9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled by the Contract Administrator should be referred to the LHWMP Program Administrator for resolution. B. Seattle-Kind County Department of Public Health Seattle-King County Department of Public Health shall administer, via the attached Contract, the transfer of Program fimds to the City for hazardous waste management events and activities. 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the Contract Administrator shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. tf any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The Contract Administrator will not authorize payment for activities and/or expenditures that are not included in the scope of work, unless the scope has been amended. The Contract Administrator retains the right to withhold all or partial payment if the City's invoices are incomplete (e.g. the}' do not include proper documentation of D:\Program Files\Nee~ ia.ComlDocument Converter\templExh 1 and [l.doc expenditures for which reimbursement is being requested) or are not consistent with the submitted scope of work. C Program Contacts Liz Tennant Acting LHWMP Program Administrator 150 Nickerson Street, Suite 100 Seattle, WA 98109 206-284-7974 liz.tennant'u-acin,~countv.~ov Paul Shallow LHWMP Contract Administrator 401 Fifth Avenue, Suite l 100 Seattle, WA 98104 206-263-8487 paul.shal low@kingcow~ty.gov D:\Program FileslNeevia.ComlDocwnent Converterltemp\Lxh 1 and fLdoc f EXHIBIT [i Budget/invoice LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM From: The City of Auburn 25 W Main Street, Auburn, WA 98001-4998 To: Paul Shallow, LHWMP Contract Administrator Seattle-King County. Depat2ment of Public Health 401 Fifth Avenue, Suite 1 100 Seattle, WA 98104 Contract #D37965D Period of time: , 2008 to , 2008. In performance of a signed Conn-act between King County and the City of Auburn, 1 hereby certify that the following expenses were incurred during the above-mentioned period of time. Signature Date Component Descri tion Budget Current Expenses Previous Charges Balance HHW Education $16,206.49 TOTAL $16,206.49 For Health Department Use Only Local Hazardous Waste Management Progeam Approval: Paul Shallow vale D:1Program Files\Nee~ ia.Com\Document Converterltemp\Exh I and ll.doc ~~ EXHIBIT III Mission, Method and Expectations Public Health Program Activities Provided by Community Partners A. Mission ^ The overall mission of Public Health -Seattle & King County is to provide public health services that promote health and prevent disease to King County residents; in order to achieve and sustain healthy people and healthy communities. B. Method One of the key methods that Public Health -Seattle & King County uses. to support this mission and extend the reach of public health program activities is to engage in contractual partnerships with community based organizations. This partnering activity increases access to needed and mandated health services, and enables community partner agencies and the people they serve to benefit from service models that are informed by sound public health principles and practices. Community partner organizations, with the support of funds provided through this contractual relationship, extend Public Health's activities to promote population health, according to goals and outcomes determined under state and national performance standards. C. Expectations ^ Public Health expects that its community based contracting partners will perform contracted health services in accordance•with the goals, performance measures, and accountability methods that are outlined in the program-specific exhibits that accompany this contract. ^ Public 1-health will provide professional and technical assistance to community partne-- organization program staff in order to support the development and "" maintenance of strong and effective-program services. ^ Public Health and community pat-tner organizations will collaborate in developing and performing program evaluation activities that will measure the effectiveness oi~ program efforts, including efforts to measure the impact of program activities on the health status of residents of King County.