HomeMy WebLinkAboutITEM VIII-B-1AUBURN
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Date: February 25, 2008
Resolution No. 4305
Department: Finance Attachments: Resolution 4305 & Budget Impact: 0
Contract
Administrative Recommendation:
City Council to adopt Resolution No. 4305
Background Summary:
Resolution No. 4305 allows the Mayor and the City Clerk to enter into a contract with Seattle-King County
Department of Public Health for the Local Hazardous Waste Management Program. King County has
extended $16,206.49 for the City to promote the natural yard care to one neighborhood, mail three Green
Gardening postcards to Auburn residents, and print and mail "What Do I Do with My Household
Hazardous Waste " flyer to Auburn residents.
The Neighborhood Natural Yard Care Program has been delivered to three neighborhoods in the past.
The SE neighborhood surrounding Mount Baker Middle School has been chosen this year. It is an older,
established neighborhood and meets the criteria of have older lawns, as the program addresses natural
lawn care.
The Water and Storm Utility has also contributed resources to this program.
2) The Green Gardening postcards will be sent to all Auburn residents.
3) "What Do I Do With My Household Hazardous Waste" flyer will be sent to Auburn residents.
N0303-1
A1.3
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
^ Arts Commission COUNCIL COMMITTEES: ^ Building ^ M&O
^ Airport ®Finance ^ Cemetery ^ Mayor
^ Hearing Examiner ®Municipal Serv. ^Finance ^ Parks
^ Human Services ^ Planning & CD ^ Fire ^ Planning
^ Park Board ^Public Works ^ Legal ^ Police
^ Planning Comm. ^ Other ^Public Works ^ Human Resources
^ Information Services
Action:
Committee Approval: ^Yes ^No
Council Approval: ^Yes ^No Call for Public Hearing _/ !_
Referred to Until /_!_
Tabled Until /
Councilmember: Cerino Staff: Coleman
Meetin Date: March 3, 2008 Item Number: VIII.B.1
~jJ$[.j * MOI~~ THAN YOU IMAGINED
RESOLUTION N0.4 3 0 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE ASEATTLE-KING COUNTY DEPARTMENT OF
PUBLIC HEALTH CONTRACT FOR LOCAL HAZARDOUS
WASTE MANAGEMENT PROGRAMS FOR 2008 ACTIVITIES,
WHICH INCLUDES A REIMBURSEMENT TO THE CITY OF
AUBURN IN THE AMOUNT OF SIXTEEN THOUSAND TWO
HUNDRED SIX DOLLARS AND 49 CENTS ($16,206.49)
WHEREAS, the Seattle King-County Department of Public Health has
agreed to for the City's Local Hazardous Waste Management Program; and
WHEREAS, the Seattle-King County Department of Public Health
Contract for Local Hazardous Waste Management Programs For 2008
Activities specifies the administrative procedures and monetary reimbursement
regarding implementation of the Local Hazardous Waste Management
Program.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS
FOLLOWS:
Section 1. The Mayor and City Clerk of the City of Auburn are
authorized to execute the Seattle-King County Department of Public Health
Contract. for Local Hazardous Waste Management Programs For 2008
Activities in substantial conformity with the Contract a copy of which is attached
hereto and designated Exhibit "A" and incorporated by reference herein.
------------------
Resolution No. 4305
February 26, 2008
Page 1
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 3. This Resolution shall be in full force and effect upon
passage and signatures hereon.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
------------------
Resolution No. 4305
February 26, 2008
Page 2
APPROVED AS TO FORM:
i
King County Contract No. D37965D
Federal Taxpayer ID No.
This form is available in alternate formats for people with disabilities upon request.
KING COUNTY CONTRACT FOR SERVICES WITH OTHER GOVERNMENT, INSTITUTION,
OR JURISDICTION - 2008
Department
Division _ Seattle-King County Dept. of Public Health (a.k.a.
Public Health -Seattle & King County)/EHS
Contractor Ci#y of Auburn
Pro~ect Title Local Hazardous Waste Maha ement Pro ram
Contract Amount $ Sixteen Thousand Two Hundred Six Dollars and Forty
Nine Cents
Contract Period Start date: 01/01/2008 End date: 12/31/2008
THIS CONTRACT 'is entered into by KING COUNTY (the "County"), and City of Auburn (the
"Contractor"), whose address is 25 W Main St., Auburn, WA 98001-4998.
WHEREAS, the County has been advised that. the following are the current funding sources, funding
levels and effective dates:
FUNDING SOURCE FUNDING LEVELS EFFECTIVE DATES
COUNTY $16,206.49 1/1/08 - 12/31/08
TOTAL $16,206.49 1 /1 /08 - 12/31 /08
and
WHEREAS, the County desires to have certain services performed by the Contractor as described in this
Contract, and as authorized by the 2008 Annual Budget.
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned,
to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows:
I.. Incorporation of Exhibits
.The Contractor shall provide services and comply with the requirements set forth in the following
attached exhibits, which are incorporated herein by reference:
• Exhibit I: Scope of Work
• Exhibit II: Budget & Invoice
• Exhibit III: Mission, Method, and Expectations ..
• Exhibit IV: Certificate of Insurance and Additional Insured Endorsement
II. Term and Termination
A. This Contract shall commence on 01/01/2008, and shall terminate on 12/31/2008, unless extended
or terminated earlier, pursuant to the terms and conditions of the Contract.
B. This Contract may be terminated by the either party without cause, in whole or in part, prior to the _
date specified in Subsection II.A. above, by providing the other party thirty (30) days advance
written notice of the termination.
C. The County may terminate this Contract, in whole or in part, upon seven (7) days advance written
notice in the event: (1) the Contractor materially breaches. any duty, obligation, or service required
pursuant to this Contract, or (2) the duties, obligations, or services required herein become
impossible, illegal, or not feasible.
SKCDPH-Agency BP:1 of 13
shall be paid for the operation, maintenance and depreciation of individually owned vehicles
for that time which the vehicle is used during work hours. Parking shall be the actual cost.
When rental vehicles are authorized, government rates shall be requested. If the Contractor
does not request government rates, the Contractor shall be personally responsible for the
difference. Please reference the federal web site for current rates: http://www.gsa.gov.
2. Reimbursement for meals shall be limited to the per diem rates established by federal travel
requisitions for the host city in the Code of Federal Regulations, 41 CFR ~ 301, App.A.
Accommodation rates shall not exceed the federal lodging limit plus host city taxes. The
Contractor shall always request government rates.
4. Air travel shall be by coach class at the lowest possible price available at the time the
County requests a particular trip. In general, a trip is associated with a particular work activity
of limited duration and only one round-trip ticket, per person, shall be billed per-trip.
IV. Internal Control and Accounting System
The Contractor shall establish and maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, and governmental accounting
and financial reporting standards.
V. Debarment and Suspension Certification
Agencies receiving federal funds that are debarred, suspended, or proposed for debarment are
excluded from contracting with the County. The Contractor, by signature #o #his Contract, certifies
that the Contractor is not presently debarred, suspended, or proposed for debarment by any
Federal department or agency. The Contractor also agrees that it will not enter into a subcontract
with a contractor that is debarred, suspended, or proposed for debarment. The Contractor agrees
to notify King County in the event it, or a subcontractor, is debarred, suspended, or proposed for
debarment by any Federal department or agency. For more information on suspension and
debarment, see Federal Acquisition Regulation 9.4.
VI. Maintenance of Records/Evaluations and Inspections
A. The Contractor shall maintain accounts and records, including personnel, property, financial, and
programmatic records and other such records as may be deemed necessary by the County to
ensure proper accounting for all Contract funds and compliance with this Contract.
B. In accordance with the nondiscrimination and equal employment opportunity requirements set forth
in Section XIV. below, the Contractor shall maintain the following:
1. Records of employment, employment advertisements, application forms, and other pertinent
data, records and information related to employment, applications for employment or the
administration or delivery of services or any other benefits under this Contract; and
2. Records, including written quotes, bids, estimates or proposals submitted to the Contractor
by all businesses seeking to participate on this Contract, and any other information
necessary to document the actual use of and payments to subcontractors and suppliers in
this Contract, including employment records.
The County, may visit, at any mutually agreeable time, the site of the work and the Contractor's
office to review the foregoing records. The Contractor shall provide every assistance requested by
the County during such visits. In all other respects, the Contractor shall make the foregoing
records available to the County for inspection and copying upon request. If this Contract involves
federal funds, the Contractor shall comply with all record keeping requirements set forth in any
federal rules, regulations or statutes included or referenced in the contract documents.
C. Except as provided in Section VII of this Contract, the records listed in A and B above shalt be
maintained for a period of six (6) years after termination hereof unless permission to destroy them
is granted by the Office of the Archivist in accordance with Revised Code of Washington (RCW)
Chapter 40.14.
SKCDPH-Agency BP:3 of 13
health information received from, or created or received by the Contractor on behalf of King
County, available to the Secretary, in a reasonable time and manner for purposes of the
Secretary determining King County's compliance with the privacy rule.
9. The Contractor agrees to make available the information required to provide an accounting
of disclosures in accordance with 45 CFR 164 § 528.
B. Permitted Uses and Disclosures by Business Associate
The Contractor may use or disclose protected health information to pertorm functions, activities, or
services for, or on behalf of, King County as specified in this Contract, provided that such use or
disclosure would not violate the Privacy Rule if done by King County or the minimum necessary
policies and procedures of King County.
C. Effect of Termination
1. Except as provided in paragraph C.2. of this section, upon termination of this Contract, for
any reason, the Contractor shall return or destroy all protected health information received
from King County, or created or received by the Contractor on behalf of King County. This
provision shall apply to protected health information that is in the possession of
subcontractors or agents of the Contractor. The Contractor shall retain no copies of the
protected health information.
2. In the event the Contractor determines that returning or destroying the protected health
information is infeasible, the Contractor shall provide to King County notification of the
conditions that make return or destruction infeasible. Upon notification that return or
destruction of p"rotected health information is infeasible, the Contractor shall extend the
protections of the Contract to such protected health information and limit further uses and
disclosure of such protected health information to those purposes that make the return or
destruction infeasible, for so long as the Contractor maintains such protected health
information.
VIII. Audits
A. If the Contractor or subcontractor is a municipal entity or other government institution or
jurisdiction, or is anon-profit organization as defined in OMB Circular A-133, and expends a total
of $500,000 or more in federal financial assistance and has received federal financial assistance
from the County during its fiscal year, then the Contractor or subcontractor shall meet the
respective A-133 requirements described in subsections VIII.B. and VIII.C.
B. If the Contractor is anon-profit organization, it shall have an independent audit conducted of its
financial statement and condition, which shall comply with the requirements of GAAS (generally
accepted auditing standards); GAO's Standards for Audits of Governmental Organizations,
Programs, Activities, and Functions; and OMB Circular A-133, as amended, and as applicable.
The Contractor shall provide a copy of the audit report to each County division providing financial
assistance to the Contractor no later than six (6) months subsequent to the end of the Contractor's
fiscal year. The Contractor shall provide to the County its response and corrective action plan for
all findings and reportable conditions contained in its audit. When reference is made in its audit to
a "Management Letter" or other correspondence made by the auditor, the Contractor shall provide
copies of those communications and the Contractor's response and corrective action plan.
Submittal of these documents shall constitute compliance with subsection VIII.A.
C. If the Contractor is a municipal entity or other government institution or jurisdiction, it shall submit
to the County a copy of its annual report of examination/audit, conducted by the Washington State
Auditor, within thirty (30) days of receipt, which submittal shall constitute compliance with
subsection VII1.A.
D. If the Contractor, for-profit or non-profit, receives in excess of $100,000 in funds during its fiscal
year from the County, it shall provide a fiscal year financial statement prepared by an independent
SKCDPH-Agency BP:S of 13
The County assumes no responsibility for the payment of any compensation, wages; benefits, or
taxes by, or on behalf of the Contractor, its employees, subcontractors and/or others by reason of
this Contract. The Contractor shall protect,. indemnify, and save harmless the County, its officers,
agents, and employees from and against any and all claims, costs, and/or losses whatsoever
occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages,
benefits, or taxes, and/or (2) the supplying to the Contractor of work, services, materials, or
supplies by Contractor employees or other suppliers in connection with or support of the
performance of this Contract.
B. The Contractor further agrees that. it is financially responsible for and will. repay the County all
indicated amounts following an audit exception which occurs due to the negligence, intentional act,
and/or failure, for any reason, to comply with the terms of this Contract by the Contractor, its
officers, employees, agents, or subcontractors. This duty to repay the County shall not be
diminished or extinguished by the prior termination of the Contract pursuant to the Duration of
Contract or the Termination section.
C. The Contractor shall defend, indemnify, and hold harmless the County, its officers, employees, and
agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in
any way resulting from, the negligent acts or omissions of .the Contractor, its officers, employees,
subcontractors and/or agents in its performance or non-performance of its obligations under this
Contract In the event the County incurs any judgment, award, and/or cost arising therefrom
including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs
shall be recoverable from the Contractor.
D. The County shall defend, indemnify, and hold harmless the Contractor, its officers, employees, and
agents from any and all costs, claims, judgments, and/or awards of damages, arise out of, or in
any way result from, the negligent acts or omissions of the County, its officers, employees, or
agents in its performance ornon-performance of its obligations under this Contract. In the event
the Contractor incurs any judgment, award, and/or cost arising therefrom including attorneys' fees
to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable
from the County. .
E. Nothing contained within this provision shall affect and/or alter the application of any other
provision contained within this Contract.
F. The indemnification, protection, defense and save harmless obligations contained herein shall
survive the expiration, abandonment or termination of this Agreement.
XII. Insurance Requirements
A. By the date of execution of this Contract, the Contractor shall procure and maintain for the duration
of this Contract, insurance against claims for injuries to persons or damages to property which may
arise from, or in connection with, the performance of work hereunder by the Contractor, its agents,
_ representatives, employees, and/or subcontractors. _The costs of such insurance shall be paid by
the Contractor or subcontractor. The Contractor may furnish separate certificates of insurance and
policy endorsements for each subcontractor as evidence of compliance with the insurance
requirements of this Contract. The Contractor is responsible for ensuring compliance with all of
the insurance requirements stated herein. Failure by the Contractor, its agents, employees,
officers, subcontractors, providers, and/or provider subcontractors to comply with the insurance
requirements stated herein shall constitute a material breach of this Contract.
B. Minimum Scope and Limits of Insurance
By requiring such minimum insurance, the County shall not be deemed or construed to have
assessed the risks that may be applicable to the Contractor under this Contract. The Contractor
shall assess its own risks and, if it deems appropriate and/or prudent, maintain greater limits
and/or broader coverage.
Coverage shall be at least as broad as:
SKCDPH-Agency BP:7 of 13
b. The Contractor's insurance coverage shall be primary insurance as respects the
County, its officers, officials, employees, and agents. Any insurance and/or self-
insurance maintained by the County, its offices, officials, employees, or agents shall
not contribute with the Contractor's insurance or benefit the Contractor in any way.
c. The Contractor's insurance shall apply separately to each insured against whom claim
is made and/or lawsuit is brought, except with. respect to the limits of the insurer's
liability.
2. All Policies
a. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits,
except by the reduction of the applicable aggregate limit by claims paid, until after
forty-five (45) days prior written notice has been given to the County.
b. Each insurance policy shall be written on an "occurrence" form; except that insurance
on a "claims made" form may be acceptable with prior County approval.
If coverage is approved and purchased on a "claims made" basis, the Contractor
warrants continuation of coverage, either through policy renewals or the purchase of
an extended discovery period, if such extended coverage is available, for not less than
three (3) years from the date of Contract termination, and/or conversion from a "claims
made" form to an "occurrence" coverage form.
E. Acceptability of Insurers
Unless otherwise approved by the County, insurance is to be placed with insurers with a Bests'
rating of no less than A: VIII, or, if not rated with Bests, with minimum surpluses the equivalent of
Bests' surplus size VIII.
Professional Liability, Errors, and Omissions insurance may be placed with insurers with a Bests'
rating of B+VII. Any exception must be approved by King County.
If, at any time, the foregoing policies shall fail to meet the above minimum requirements the
Contractor shall, upon notice to that effect from the County, promptly obtain a new policy, and shall
submit the same to the County, with appropriate certificates and endorsements, for approval.
F. Verification of Coverage
The Contractor shall furnish the County certificates of insurance and endorsements required by
this Contract. Such certificates and endorsements, and renewals thereof, shall be attached as
exhibits to the Contract. The certificates and endorsements for each insurance policy are to be
signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and
endorsements for each insurance policy are to be on forms approved by the County prior to the
commencement of activities.associated with the Contract. The County reserves the right to require
complete, certified copies of all required insurance policies at any time;
G. Municipal or State Contractor Provisions
If the Contractor is a Municipal Corporation or a Contractor of the State of Washington and is self-
insured for any of the above insurance requirements, a certification of self-insurance shall be
attached hereto. and be incorporated by reference and shall constitute compliance with this
Section.
H. Insurance for Subcontractors
If the Contractor subcontracts any portion of this Contract pursuant to Section XIII, the Contractor
shall include all subcontractors as insureds under its policies or shall require separate certificates
of insurance and policy endorsements from each subcontractor. Insurance coverages provided by
subcontractors as evidence of compliance with the insurance requirements of this Con#ract shall
be subject to all of the requirements stated herein.
All Coverages and Requirements
SKCDPH-Agency BP:9 of 13
J
such documents available to the County for inspection and copying upon request. If this Contract
involves federal funds, Contractor shall comply with all record keeping requirements set forth in
any federal rules, regulations or statutes included or referenced in the Contract documents.
D. King County encourages the Contractor to utilize small businesses, including Minority-owned and
Women-owned Business Enterprises (`~M/VVBEs") in County contracts. The Washington State
Office of Minority and Women's Business Enterprises (OMWBE) can provide a list of certified
M/VVBEs. Contact OMWBE office at (360) 753-9693 or on-line through the web site at
www.wsdot.wa. gov/omwbe/.
E. Any violation of the mandatory requirements of the provisions of this Section shall be a material
breach of Contract for which the Contractor may be subject to damages and sanctions provided for
by Contract and by applicable law.
XVI. Conflict of Interest
A. The Contractor agrees to comply with the provisions of KCC Chapter 3.04. Failure to comply with
any requirement of KCC Chapter 3.04 shall be a material breach of this Contract, and may result in
termination of this Contract pursuant to Section Il and subject the Contractor to the remedies
stated therein, or otherwise available to the County at law or in equity.
B. The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure
preferential treatment in its dealings with the County by offering any valuable consideration, thing
of value or gift, whether in the form of services, loan, thing or promise, in any form to any county
official or employee. The Contractor acknowledges that if it is found to have violated the
prohibition found in this paragraph, its current contracts with the county will be cancelled and it
shall not be able to bid on any county contract for a period of two years.
C. The Contractor acknowledges that for one year after leaving County employment, a former county
employee may not have a financial or beneficial interest in a contract or grant that was planned,
authorized, or funded by a county action in which the former county employee participated during
county employment. Contractor shall identify at the time of offer current or former County
employees involved in the preparation of proposals or the anticipated performance of Work if
awarded the Contract. Failure to identify current or former County employees involved in this
transaction may result in the County's denying or terminating this Contract. After Contract award,
the Contractor is responsible for notifying the County's Project Manager of current or former
County employees who may become involved in the Contract any time during the term of the
Contract.
XVII. Equipment Purchase, Maintenance, and Ownership
A. The Contractor agrees that any equipment purchased, in whole or in part, with Contract funds at a
cost of $5,000 per item or more, when the purchase of such equipment is reimbursable as a
Contract budget item, is upon its purchase or receipt the property of the County andlor
federal/state government. - _ - ._ _.. _..
B. The Contractor shall be responsible for all such property, including-the proper care and
maintenance of the equipment.
C. The Contractor shall ensure that all such equipment will be returned to the County or federal/state
government upon termination of this Contrac# unless otherwise agreed upon by the parties.
D. The County will provide property tags so Contractor can mark property. The Contractor shall admit
County staff to the Contractor's premises for the purpose of confirming property has been marked
with County property tags. The Contractor shall establish and maintain inventory records and
transaction documents (purchase requisitions, packing slips, invoices, receipts) of equipment
purchased with Contract funds.
XVIII. Proprietary Rights
SKCDPH-Agency BP:11 of 13
applicable, which control disposition of funds granted under this Contract, all of which are incorporated
herein by reference.
In the event that there is a conflict between any of the language contained in any exhibit or attachment to
this Contract, the language in the Contract shall have control over the language contained in the exhibit
or the attachment, unless the parties affirmatively agree in writing to the contrary.
XXVI.Applicable Law
This contract shall be construed and interpreted in accordance with the laws of the State of Washington.
The venue for any action hereunder shall be in the Superior Court for King County, Washington.
IN WITNESS HEREOF, the parties hereby agree to the terms and conditions of this Contract:
KING COUNTY
FOR
King County Executive_
City of Auburn
Signature
Date
NAME (Please type or print)
Date
Approved as to Form:
OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY
PHSKC Contract # D37965D -Local Hazardous Waste Management Program
SKCDPH-Agency 8P:13 of 13
EXHIBIT I
D37965D
MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS
WASTE MANAGEMENT PROGRAM FOR 2008 ACTIVITIES
The Local Hazardous Waste Management Plan (hereafter referred to as the '`Plan'') as updated in
1997, was adopted by the partner agencies (King County Solid Waste Division, Seattle Public
Utilities, King County Water and Land Resources Division and the Seattle-Kii1g County -
Department of Public Health) and cities located in King County. The Washington State
Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan.
The City is an active and valued partner in the regional Local Hazardous Waste Management
Program (hereafter. referred to as the '`Program").
The purpose of this Exhibit is to define the terms and conditions associated with the Program's
funding of City activities performed under the auspices of the Plan and as approved by the
Program's Management Coordination Committee (hereinafter referred to as the "MCC"). This
Agreement further defines the responsibilities of the City and Seattle-King County Department of
Public Health with respect to the transfer of Program monies.
Scope of Work
The City of Auburn will assist in the promotion of natural yard care to one neighborhood, mail
three Green Gardening postcards to Auburn residents, and print and mail "What Do I Do With
My E-Iousehold Hazardous Waste" flyer to Auburn residents.
Responsibilities of the Parties
The responsibilities of the parties to this Contract shall be as follows:
A. -The City
1. The City shall develop and submit project proposals and budget requests to the
Program's Contract Administrator. Funds provided to the City by the Local
Hazardous Waste Management Program pursuant to this Contract shall be used to
implement hazardous-waste peograms and/or services as approved by the MCC.
For reimbursement the City shall submit the following to the Contract
Administrator:
a) An invoice (see Exhibit II). Invoices should be sent to the Contract
Administrator for approval and payment.
b) A briefdescription of activity accomplished and funds expended in
accordance with the scope of work.
c) Copies of invoices for expenditures or a financial statement prepared by the
City's finance department. The financial statements should include vendor
names, a description of services provided, date paid and a check or wat~•ant
number.
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The City shall notify the Contract Administrator no later than December 15`"
regarding the amount of outstanding expenditures for which the City has not yet
submitted a reimbursement request.
4. It is the responsibility of the City to comply with all applicable county, state
and/or federal reporting requirements with respect to the collection and transfer of
moderate risk wastes. The City shall report to the Contract Administrator the
quantity, by type, of moderate risk waste collected using Program funds. The City
shall also provide the Contract Administrator with copies of EPA's Non-
Hazardous Waste Manifest or similar form, associated with the transport of
moderate risk waste collected through Program-funded events.
The City is solely responsible for any and all spills, leaks or other emergencies
arising at the facilities associated with the City's events or in any other way
associated with activities conducted within the scope of this Contract. In the
event of a spill or other emergency, the City is responsible for complying with all
applicable laves and regulations.
6. The City agrees to appropriately acknowledge the Program in all media produced
- in part or in whole -with Program funds. The intent of this provision is to
further strengthen this regional partnership in the public's mind.
7. The City agrees to provide the Program with copies of all media material
produced for local hazardous waste management events or activities that have
been funded by the Program. The City also agrees to allow the Program to
reproduce media materials created with Program money provided that the
Program credits the City as the originator of that material.
This project shall be administered by Kathleen Edman at the City of Auburn, 25
W Main Street, Auburn, at (253) 931-3047, (kedman@ci.auburn.wa.us) or her
designee.
9. Questions or concerns regarding any issue associated with this Exhibit that cannot
be handled by the Contract Administrator should be referred to the LHWMP
Program Administrator for resolution.
B. Seattle-Kind County Department of Public Health
Seattle-King County Department of Public Health shall administer, via the
attached Contract, the transfer of Program fimds to the City for hazardous waste
management events and activities.
2. Within forty-five (45) days of receiving a request for reimbursement from the
City, the Contract Administrator shall either notify the City of any exceptions to
the request which have been identified or shall process the request for payment. tf
any exceptions to the request are made, this shall be done by written notification
to the City providing the reason for such exception. The Contract Administrator
will not authorize payment for activities and/or expenditures that are not included
in the scope of work, unless the scope has been amended. The Contract
Administrator retains the right to withhold all or partial payment if the City's
invoices are incomplete (e.g. the}' do not include proper documentation of
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expenditures for which reimbursement is being requested) or are not consistent
with the submitted scope of work.
C
Program Contacts
Liz Tennant
Acting LHWMP Program Administrator
150 Nickerson Street, Suite 100
Seattle, WA 98109
206-284-7974
liz.tennant'u-acin,~countv.~ov
Paul Shallow
LHWMP Contract Administrator
401 Fifth Avenue, Suite l 100
Seattle, WA 98104
206-263-8487
paul.shal low@kingcow~ty.gov
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f
EXHIBIT [i
Budget/invoice
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
From: The City of Auburn
25 W Main Street,
Auburn, WA 98001-4998
To: Paul Shallow, LHWMP Contract Administrator
Seattle-King County. Depat2ment of Public Health
401 Fifth Avenue, Suite 1 100
Seattle, WA 98104
Contract #D37965D
Period of time: , 2008 to , 2008.
In performance of a signed Conn-act between King County and the City of Auburn, 1 hereby certify that
the following expenses were incurred during the above-mentioned period of time.
Signature Date
Component
Descri tion Budget Current Expenses Previous Charges Balance
HHW Education $16,206.49
TOTAL $16,206.49
For Health Department Use Only
Local Hazardous Waste Management Progeam Approval:
Paul Shallow
vale
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EXHIBIT III
Mission, Method and Expectations
Public Health Program Activities Provided by Community Partners
A. Mission
^ The overall mission of Public Health -Seattle & King County is to provide public
health services that promote health and prevent disease to King County residents; in
order to achieve and sustain healthy people and healthy communities.
B. Method
One of the key methods that Public Health -Seattle & King County uses. to support
this mission and extend the reach of public health program activities is to engage in
contractual partnerships with community based organizations. This partnering activity
increases access to needed and mandated health services, and enables community
partner agencies and the people they serve to benefit from service models that are
informed by sound public health principles and practices. Community partner
organizations, with the support of funds provided through this contractual
relationship, extend Public Health's activities to promote population health, according
to goals and outcomes determined under state and national performance standards.
C. Expectations
^ Public Health expects that its community based contracting partners will perform
contracted health services in accordance•with the goals, performance measures, and
accountability methods that are outlined in the program-specific exhibits that
accompany this contract.
^ Public 1-health will provide professional and technical assistance to community
partne-- organization program staff in order to support the development and
"" maintenance of strong and effective-program services.
^ Public Health and community pat-tner organizations will collaborate in developing
and performing program evaluation activities that will measure the effectiveness oi~
program efforts, including efforts to measure the impact of program activities on the
health status of residents of King County.