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HomeMy WebLinkAboutITEM V-A-1 CITY OF WASHINGTON 1. CALL TO ORDER CITY COUNCIL MEETING MINUTES MARCH 3, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman, and Virginia Haugen. Staff members present included Police Chief Jim Kelly, Parks, Arts and Recreation Director Daryl Faber, Information Systems Director Lorrie Rempher, Planning, Building and Community Director Cindy Baker, Public Works Director Dennis Dowdy, Principal Planner Elizabeth Chamberlain, Risk Manager Rob Roscoe, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Water Utility Engineer Cynthia Lamothe, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) National Pollutant Discharge Elimination System Public Works Director Dennis Dowdy announced that the public hearing on the National Pollutant Discharge Elimination System (NPDES) will be conducted before the City Council on March 17, 2008 at 7:30 p.m. Director Dowdy stressed the importance to businesses and property owners of potential financial impacts that they may encounter in future years with regards to developing or re-developing property within the City of Auburn. Page 1 City of Auburn Council Meeting Minutes March 3, 2008 Director Dowdy explained that the City of Auburn is required to comply with its NPDES permit. The City is currently under a Phase II NPDES permit, which will require much more stringent prerequisites to detain and pre-treat storm water drainage coming from newly developed sites. The prerequisites will far exceed current storm water manual standards. While the goals of the State mandated program are commendable, the current permit will place the burden of achieving the State's goals upon the property owners. The effects of the mandate will require larger tracts of real estate to be set aside for storm water detention, increased storm drainage monthly fees to all properties to help pay for the increased level of management activities, and higher costs to new developments to meet new standards. Director Dowdy reviewed the opportunities for citizens to participate in the public process in order to protect their interests. In response to questions from Mayor Lewis, Director Dowdy reviewed the following points: Will the new permit increase development costs? ® The new NPDES permit will increase develop mentlredevelopment costs 2% to 15% for a number of factors. The NPDES permit requires that the City adopt minimum site development requirements that are equivalent to those specified in the Washington State Department of Ecology's 2005 Stormwater Management Manual for Western Washington, which requires that stormwater be detained so that the flows after development match the flow that would have occurred under forested conditions. Thus requiring detention of much larger volumes of stormwater than is currently required under the City's current regulations. Page 2 City of Auburn Council Meeting Minutes March 3, 2008 Approximately how much will costs increase for developers and how much will costs increase for a typical single-family home? Stormwater facility costs will increase approximately 25% to 40% under the new requirements depending on project type and site conditions. It has been suggested that stormwater runoff control costs are in the range of 2% to 10% of total project costs so total development/redevelopment project cost increases vary from 2% to 15% depending upon the site. * A typical new single-family residence in a plat of 100 homes would increase in cost by roughly $800 to $900 per home Will the requirement to match forested condition flows apply to all areas of the City and do the new regulations apply to redevelopment? Sites discharging directly into the White River or to infiltration facilities will not be affected. Every area within the city that is not already approximately 40% impervious, such as the White River Basin, will be affected. Areas within the Green River Basin, unless the storm water run-off is completely infiltrated, will be affected by the NPDES permit. Will the new regulations drive developers and businesses away from Auburn? + It will probably not drive developers and businesses away from Auburn as most of the cities and counties in the Puget Sound region are covered under the new NPDES permit and must comply with the regulations. Which types of development will be affected differently with the new regulations and will development permit costs and stormwater utility rates increase? Page 3 City of Auburn Council Meeting Minutes March 3, 2008 * Almost all sites will have some changes in the development process. Of major import is that thresholds for site development regulations have been reduced from five acres to one acre The City may need to increase development permit fee costs in order to recoup costs for anticipated increases in inspections, tracking, and monitoring. The City may need to increase its stormwater utility fees to pay for any new permit compliance activities such as inspections, cost tracking, and reporting requirements. Director Dowdy reported that the new NPDES permit requirements have been reported to the Master Builders Association, various chambers of commerce, and other affected agencies. Director Dowdy stressed the importance for anyone within western Washington that may be affected by the new regulations to consider joining in the appeal of the cities affected with regard to the onerous conditions which the NPDES permit requirements may impose. 2. Appointments There were no appointments. D. Agenda Modifications Agenda modification included the removal from the agenda of Ordinance No. 6152. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Application for Development Agreement A3.16.8 City Council conduct a public hearing to consider the proposed development agreement from CNB Properties for property located at 3130 D Street SE, Auburn, WA. The proposed development agreement addresses permitted uses, vesting, access for continued operations, maintenance, repair, alteration, enlargement, and/or expansion of CNB Properties facilities and properties. Page 4 City of Auburn Council Meeting Minutes March 3, 2008 Principal Planner Elizabeth Chamberlain reported that, in 2006, the City undertook an extensive Comprehensive Plan amendment and rezoning effort in order to convert industrial properties to commercial zoning designations. CNB Properties was one of those properties involved in that effort. Ordinance No. 6064 adopted the Comprehensive Plan amendments and Ordinance No. 6067 adopted the zoning changes, both of which were appealed by CNB Properties, who owns three of the affected parcels, to the Growth Management Hearings Board. As part of a settlement to that case, staff is bringing forth the proposed development agreement. Planner Chamberlain displayed an overhead map and reviewed the location of the CNB Properties parcels, including the Auto Auction site. Similar to the Utility Vault issues, staff is focusing primarily on zoning regulations, vested uses, and potential expansion of the Auto Auction site. Particularly, the site that fronts the A Street SE corridor will be developed for commercial uses. The development agreement will bring the Auto Auction site into light industrial zoning versus heavy industrial zoning (M2). By bringing the Auto Auction parcel into a light industrial zone, there will be less intensive uses than what is currently allowed. In accordance with the City's non-conforming regulations, the Heavy industrial zoning would allow the Auto Auction to continue as a non-conforming use for an indeterminate period of time. Planner Chamberlain pointed out that the Planning and Community Development Committee corrected the wording in Section two, page three, from "development regulations" to zoning regulations to clarify that it is for vested uses only, not all development regulations within the City Code. (See Item VIII.B.4 of these minutes for further action on this item.) At 7:43 p.m., Mayor Lewis opened the public hearing. Steve Allen, 3117 D Street SE, Auburn Mr. Allen indicated that he lives across the street from the subject property and inquired regarding development plans for the proposed commercial area. Page 5 City of Auburn Council Meeting Minutes March 3, 2008 Mayor Lewis stated that there have been no plans submitted to the City of Auburn in that regard. No one else in the audience requested to speak. At 7:46 p.m., Mayor Lewis closed the public hearing. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to speak. C. Correspondence No correspondence was received. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported that the Municipal Services Committee met on February 25, 2008 at 3:30 p.m. The Committee discussed and recommends approval of Resolution Nos. 4305 and 4311. The Committee also discussed Ordinance No. 6165, Resolution No. 4309, and the Committee matrix. The next regular meeting of the Municipal Services Committee is scheduled for March 10, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported that the Planning and Community Development Committee met on February 25, 2008 at 5:00 p.m. The Committee discussed and recommends approval of Resolution Nos. 4310, 4313 and 4314. The Committee also received presentations on the preservation of the heritage of the Carnegie Library and Post Office, the NPDES permit, and the Business Improvement Area (BIA). The Committee also received a presentation from Councilmember Wagner on the Les Gove Community Center and discussed the Committee matrix. The next regular meeting of the Planning and Community Development Committee is scheduled for March 10, 2008 at 5:00 p.m. Page 6 City of Auburn Council Meeting Minutes March 3, 2008 C. Public Works Chair Wagner reported that the Public Works Committee met this afternoon at 3:30. The Committee approved a Right-of-way Use Permit for the Oxford Court Apartments and contract administration items. The Committee also determined that Ordinance No. 6152 should be removed from this evening's Council agenda for further discussion by the Committee. The Committee also discussed 2008 budget amendments, the traffic calming program, and R Street SE Utility Improvements, which will be a 240 day project beginning this summer. Councilmember Wagner cautioned citizens that this is a very large project relating to sewer, storm, and water utilities. The Committee also discussed storm drainage connection requirements, a Discretionary Service Agreement with King County Roads, and capital projects. The next regular meeting of the Public Works Committee is scheduled for March 17, 2008 at 3:30 p.m. D. Finance Chair Backus reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approved of claims and payroll vouchers, Ordinance No. 6165, and Resolution Nos. 4309 and 4311, The Committee also discussed Resolution Nos. 4317, 4313, 4314, 4310, 4322 and 4320, and Ordinance No. 6168. The next regular meeting of the Finance Committee is scheduled for March 17, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported that the Community Center Committee met February 21, 2008 at 8:00 a.m. The Committee engaged in a charette on the Community Center site plan and building configurations. The next meeting of the Community Center Committee is scheduled for March 4, 2008 at 9:30 a.m. A public presentation will be conducted by the Community Center Committee in the near future. F. Downtown Redevelopment Chair Norman reported that the Downtown Redevelopment Committee meeting is scheduled for March 11, 2008 at 3:30 p.m. in the Council Chambers. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. Page 7 City of Auburn Council Meeting Minutes March 3, 2008 A. From the Council Mayor Pro Tern Singer reported that she chaired an Auburn Tourism Board meeting to discuss a new project entitled "Discover Auburn Week" which will be held during National Tourism week, May 7-10, 2008. Events will be held at various locations throughout Auburn. All Auburn residents will receive a passport to the events in Auburn Reporter. Mayor Pro Tern Singer also attended the Pierce County Regional Council annual meeting with Mayor Lewis and other Councilmembers at which they heard County Executive John Ladenburg and Puget Sound Regional Council (PSRC) Executive Director Bob Drewell speak. Mayor Pro Tern Singer also reported that, last week, six of seven Councilmembers met for a total of fourteen hours of meetings at the two-day Council retreat to discuss the direction of the City and to update the Council's vision map. It was a very productive retreat. Councilmember Cerino added that the Pierce County Regional Council meeting provides great opportunities for Mayor Lewis and Auburn Councilmembers to network and strengthen relationships with Pierce County officials. The Pierce County Regional Council holds an annual meeting and also meets monthly. Councilmember Cerino stressed the importance of Auburn's representation at the Pierce County level as we are a bi-county city. Auburn now has over 6,000 residents residing in Pierce County. Mayor Lewis pointed out that the number of Pierce County residents within the City of Auburn has grown from less than 100 to over 6,000 in the last ten to twelve years. Mayor Lewis thanked Councilmembers Cerino and Wagner for their representation on behalf of the City of Auburn. Mayor Lewis reported that Mayor Pro Tern Sue Singer serves as President of the Puget Sound Regional Council which includes local representatives from four counties. Councilmember Peloza reported that he co-chaired the Water Resource Inventory Area (WRIA 9) Steering Committee with King County Councilmember Dow Constantine. The WRIA 9 Steering Committee discussed the new Shoreline Management Act which protects fish and wildlife habitat along the watershed and wetlands. New shoreline bulkhead standards will allow for natural erosion control measures which allows for natural ecosystem erosion to benefit and increase sediment into our shorelines. The WRIA 9 is also forming a new ad hoc committee to research federal and state funding and develop business plan for salmon habitat. It is Page 8 City of Auburn Council Meeting Minutes March 3, 2008 estimated that approximately $25 to $30 million will be needed in order to initiate the Salmon Habitat Plan. Councilmember Peloza announced that he will be attending the National League of Cities Conference in Washington D.C. He serves on the National League of Cities Steering Committee. B. From the Mayor Mayor Lewis reported that he attended a meeting of the Valley Cities Association. The Association has forwarded an agreement to federal representatives in an effort to apply for funding for a fiber-optic backbone to be used for public safety throughout the nine valley cities area and which can be expanded for future use. This effort was led by City of Auburn Information Services Director Lorrie Rempher. Mayor Lewis also reported on the Valley Cities Association's efforts over the last two years related to connection of the Interurban Trail from Seattle to the Foothills Trail from Mt. Rainier. There are a few missing pieces, mainly in the cities of Sumner and Pacific. The nine valley cities signed an interlocal agreement with Pierce County organizations to promote coordination of funding, efforts, and common goals in an effort to complete the trails. It is an economic development benefit to all affected cities to connect the two trails. There are a surprising number of citizens that use the Interurban Trail for commuting purposes to and from work. Mayor Lewis reported that the Valley Communications Center (VCC), consisting of the cities of Auburn, Kent and Renton, is embarking upon a new effort to upgrade the software and hardware components for their 911 emergency dispatch system. This will be a multi-million dollar project. Mayor Lewis will be serving as VCC Committee Chair in the upcoming year. To accommodate the efforts to upgrade the system, the VCC Committee, which formerly met twice per year, will now meet monthly or more, as needed. Mayor Lewis reported on the new Arthur Jacobson Elementary School located on Lea Hill. The Jacobson's family history dates back to 1923 and he has asked the family to work with White River Valley Museum in an effort to record and preserve their history. Mayor Lewis stated that he and Councilmembers met with the Muckleshoot Indian Tribe Councilmembers today to discuss a number of issues. The two councils will be planning work sessions in an effort to resolve common issues and goals. Page 9 City of Auburn Council Meeting Minutes March 3, 2008 V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the February 19, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 371584 through 371962 in the amount of $1,944,394.80 and dated March 3, 2008. 2. Payroll Payroll check numbers 522644 to 522762 in the amount of $319,175.27 and electronic deposit transmissions in the amount of $1,090,373.91 for a grand total of $1,409,549.18 for the pay period covering February 14, 2008 to February 27, 2008. C. Contract Administration 1. Public Works Agreement Number AG-C-322 A3.16.9, 04.11.1 CP0804 City Council grant permission to enter into Consultant Agreement No. AG-C-322 with Brown & Caldwell Inc for professional engineering services for Project No. CP0804, Green River Pump Station Modifications. Mayor Pro Tern Singer moved and Councilmember Wagner seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. Page 10 City of Auburn Councii Meeting Minutes March 3. 2008 VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6165 A3.8 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.03.040 of the Auburn City Code relating to the appointment of appointive officers Councilmember Backus moved and Mayor Pro Tern Singer seconded to introduce and adopt Ordinance No. 6165. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4305 A1.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Seattle- King County Department of Public Health Memorandum of Understanding on the Local Hazardous Waste Management Program for 2008 activities Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4305. Councilmember Wagner noted that Sharon Hlavka is leaving the City's employ and thanked her for all her efforts over the years. Councilmember Wagner also pointed out that less people are using the convenience of the King County Hazardous Waste Mobile as they have become more restrictive. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4306 04.4.13, A3.16.6 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement with BLRB Architects for consulting service Page 11 City of Auburn Council Meeting Minutes March 3. 2008 Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4306. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 3. Resolution No. 4309 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute Residential Lease Agreements Councilmember Backus moved and Mayor Pro Tem Singer seconded to adopt Resolution No. 4309. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 4310 A3.13.8 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Development Agreement between the City of Auburn and CNB Properties, LLC Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4310. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 4311 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Office Space Lease Agreement with the Auburn Area Chamber of Commerce Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4311. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 4313 05.1 Page 12 City of Auburn Council Meeting Minutes March 3, 2008 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute A Concessionaire Agreement between the City and the Optimists Club of Auburn, Washington for the concession operations at Game Farm Park Ballfields for 2008 Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4313. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 4314 05.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Concessionaire Agreement between the City and the Little League of Auburn, Washington for the concession operations at the Brannan Park Ballfields and at the Sunset Park Ballfields for 2008 Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4314. MOTION CARRIED UNANIMOUSLY. 7-0. 8. Resolution No. 4321 03.1, 03.4.2.1.2 A Resolution of the City Council of the City of Auburn, Washington, amending the moratorium established by Resolution No. 4300 on the filing of certain land use, building, and grading permit applications in the drainage area contributing surface flows to Mill Creek tributaries 0045, 0047, 0048 and 0053 as identified by King County as defined herein, to be effective for a period ending July 22, 2008 Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4321. Councilmember Wagner referred to the map designated as Exhibit A of the ordinance and requested that staff modify the map to be consistent with the wording in the ordinance. MOTION CARRIED UNANIMOUSLY. 7-0. Page 13 City of Auburn Council Meeting Minutes March 3 2008 At 8:21 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for approximately thirty minutes to discuss pending and potential litigation pursuant to RCW 42.30.110(1)(i). No Council action is anticipated following the executive session. Mayor Lewis extended the executive session three times for a total of forty minutes. At 9:28 p.m., Mayor Lewis reconvened the regular meeting. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:28 p.m. APPROVED THE DAY OF MARCH 2008. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 14