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HomeMy WebLinkAboutHomeless Outreach Mobilization () ~.'IL AGREEMENT FOR SERVICES THIS AGREEMENT made and entered into this t2f-l-YJ corporation of the State of Washington, hereafter referred to as "CITY", and Homeless f'I Jd.!::: day of , 2005, by and between the CITY OF AUBURN, a municipal Outreach Mobilization Effort (H.O.M.E.) which is located at P.O. Box 6474 Kent, WA 98064-6474, a non-profit corporation organized under the laws of the State of Washington, hereafter referred to as "AGENCY." WHEREAS, The AGENCY provides a valuable service to the CITY and its residents through the provision of Emergency shelter for homeless men, hosted in area churches, involving support and case management via CCS.; and WHEREAS, the CITY is interested in continuing support of H.O.M.E., including development of additional resources and service sites, for low income Auburn residents; NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement, the parties agree as follows: I. PURPOSE. The purpose of this Agreement is to provide for an appropriation to the AGENCY for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference as if fully set forth, to Auburn residents during the 2005 term. This support is in recognition of the fact that the demand for the services delivered by the AGENCY continues to rise. II. SCOPE OF SERVICES. A. The parties agree and understand that the AGENCY agrees to provide services, as described in Exhibits 1 through 4, which may include development of new resources, -------------------------------------- Agreement-GF-0517: HOME April 23, 2005 Page I of8 -_....._--_..__._-_._._-_._._.._--_.__._--_._----_.~---~-. to low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this agreement, and incorporated herein by this reference as if fully set forth. B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said services are to be completed no later than December 31, 2005. III. TERM. The term of this Agreement shall commence on January 1, 2005 and shall expire on December 31, 2005. IV. PERFORMANCE REPORTS AND COMPENSATION A. The AGENCY shall provide to the City within 15 days of the close of each calendar quarter a status report containing program statistics regarding the type and level of services provided to the City of Auburn, as well as financial information pertaining to the contract agreement and expenditures. The final report, which may include estimated service levels, shall be submittéd no later than December 12, 2005. Format and contents of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated herein by this reference. B. The Agency shall prepare and submit to the City two program evaluation reports in the format commonly referred to as "outcomes reports" which will show the intended linkages between the activities conducted and the changes the activities will produce. These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is incorporated herein by this reference, and shall be submitted to the City at the end of the first quarter and within sixty days following the close of the calendar year. C. As full and total payment for the services provided under this Agreement, the CITY aarees to Dav the AGENCY the total amount of $16.000.00 as set forth in -------------------------------------- Agreement-GF-05l7: HOME April 23. 2005 Page 2 of8 .--.-.._~~~-.-- --~...~_..__._--~ Exhibit 1. The CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days following the CITY's receipt of quarterly invoices. The required format and content of quarterly invoices is set forth in ".the Exhibits to this Agreement, and is incorporated herein by this reference. VI. INDEMNIFICATION. The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and appointed officials, employees and agents from and against any and all claims, demands and/or causes of action of any kind or character whatsoever arising out of or relating to services provided by the AGENCY, its employees, volunteers or agents concerning any and all claims by any persons for alleged injury or damage to persons or property to the extent caused by the negligent acts, errors or omissions of the AGENCY, its employees, volunteers or agents or representatives. In the event that any suit or claim for damages based upon such daim, action, loss or damage is brought against the CITY, the AGENCY shall defend the same as its sole costs and expense; provided that the CITY retains the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the CITY and/or its officers, elected officials, agents and employees or any of them or jointly against the CITY and the AGENCY and their respective officers, agents, volunteers, employees or any of them, the AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and expense which the CITY has incurred as a result of such claim or suit. The provisions of this section shall survive the expiration or termination of this Agreement. VII. INDEPENDENT CONTRACTOR/ASSIGNMENT. The parties agree and understand that the AGENCY is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by -------------------------------------- Agreement-GF-0517: HOME April 23. 2005 Page 3 of8 reason of entering into this Agreement except as provided herein. The services required under this Agreement may not be assigned or subcontracted by the AGENCY without the prior written consent of the CITY. VIII. INSURANCE. The AGENCY shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or property which may arise from or in connection with services provided by the AGENCY, it agents, employees or volunteers under this Agreement. The AGENCY agrees to provide comprehensive general liability insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit coverage per occurrence for bodily injury, personal injury and property damage. Where professional services are provided as part of the services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability coverage including errors and omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self insured retentions in either policy must be declared to and approved by the CITY. At the option of the CITY either: The insurer shall reduce or eliminate such deductibles or self insured retentions as respects the CITY, its officials and employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. The policies are to contain or be endorsed to contain the following provisions: -------------------------------------- Agreement-GF-05I7: HOME April 23. 2005 Page 4 of8 1) GENERAL LIABILITY COVERAGE: The CITY, its elected and appointed officials, employees and agents are to be covered as additional insureds as respects: Liability arising out of services and activities performed by or on behalf of AGENCY, its employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its elected and appointed officials, employees or agents. 2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES: (a) The AGENCY's insurance coverage shall be primary insurance as respects the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the CITY, its officials, employees or agents shall be in excess of the AGENCY's insurance and shall not contribute with it. (b) Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the CITY, its officials, employees or agents. (c) Coverage shall state that the AGENCY's insurance shall apply separately to each insured against whom claim is bought or suit is brought except with respect to the limits to the insurer's liability. (d) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the CITY. The AGENCY agrees to provide copies of the Certificates of Insurance to the CITY at the time that this Agreement takes effect. -------------------------------------- Agreement-GF-05l7: HOME April 23. 2005 Page 5 of8 (e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original endorsements affecting coverage required by this clause. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The CITY reserves the right to require complete, certified copies of all required insurance pOlicies at any time. (f) The AGENCY shall include all volunteers, employees and agents under its policies or shall furnish separate certificates and endorsements for each. All coverages for volunteers shall be subject to all the requirements stated herein. IX. NONDISCRIMINATION. The AGENCY shall not discriminate under any services or programs to which this Agreement may apply directly or through contractual or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or physical handicap. X. BOOKS AND RECORDS. The AGENCY agrees to maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial and programmatic records which sufficiently reflect direct and indirect costs and services performed under this Agreement. The AGENCY agrees to maintain all books and records relating to this Agreement for a period of three (3) years following the date that this Agreement is expired or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such documents upon good cause at any reasonable time within the three (3) year period. -------------------------------------- Agreement - GF-05l7: HOME April 23, 2005 Page 6 of8 ..._-----_.__.__._--,..~----_._-- .--- XI. TERMINATION OF AGREEMENT. This Agreement may be terminated by either party upon ten (10) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. XII. GENERAL PROVISIONS. A. The AGENCY agrees to submit a report to the CITY no later than December 12, 2005, describing the progress and activities performed for the year 2005 under its scope of services. B. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, and County of King and where applicable, Federal laws. C. The CITY and the AGENCY respectively bind themselves, their successors, volunteers, assigns and legal representatives to the other party to this Agreement and with respect to all covenants to this Agreement. D. This Agreement represents the entire and integrated Agreement between the CITY and the AGENCY and supersedes all prior negotiations. This Agreement may be amended only by written instrument signed by both the CITY and the AGENCY. E. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including attorneys fees and expenses and court costs shall be paid to the substantially prevailing party. F. The AGENCY agrees to comply with all local, state and federal laws applicable to its performance under this Agreement. -------------------------------------- Agreement-GF-05l7: HOME April 23. 2005 Page 70f8 ~~~--~.---"_.._-~~- - --- --- N PETER B. LEWIS MAYOR ATTEST: /JbaD:t ~ Danielle E. Daskam, City Clerk H.O.M.E. BY: I(I1L~ 1m. TITLE: Prf!,iA eni . STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this II.,;. '¡-I- day of ¡(]a {c/v , 2005, before me, the undersigned, a ~tary ~ublic in and for the State of Washington, personally appeared f\onn~ ~(\'Ì /Ìl.WCGMb , to me known to be the Executive Director of H.O.M.E., the non-pr fit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said non-profit corporation for the uses and purposes therein mentioned. and on oath stated that he/she is authorized to execute said instrument on behalf of said non-profit corporation. mill If .IJ-JJ1JIµ H()t1t IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date hereinabove set forth. \\\'\1111111"~/ ", ~ JEll"'" ,...,,,",~ ........:-1.6..."'- ,.;." '~··~Ið\ON .J::"-'!cP ~ ..: .~~\~ .....,.-JO. ~ .:- ..~- ;.::... ~ ::: :<:i \\OTARy~" -:: : :~ ø; = ~: -.- := =~ p .:: -;'''','.~ lIBLlC!b:.....::: ,#,.. ~.9; ~ ..~::: '.;.?~(>"'" CIf 23 't.ç¡."~.~<!IS_;::. ". . '.- " ""1: O;.·..···ô.\~ ~,.... ""r WAS" ", "'''111''\\'' ~. 5. ¿f~'^'? NOTARY PUBLIC in and.tor t~e Stat~ of Washington, residing in Kt.f\l. WN. MY COMMISSION expires: 3/ J 3/ 0 ~ . -------------------------------------- Agreement-GF-0517: HOME April 23. 2005 Page 8 of8 EX,"IBIT 1, GF-0517 CITY OF AUBURN HUMAN SERVICE AGREEMENT 2005 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPOfU Agency Information H.O.M.E. P.O. Box 6474 Kent, WA 98064-6474 253.630.0~101 n/a Contact: Nancy Kinkead Title: President Are professional services (e.g., counseling, case management) provided as part of this Agreement? No Contract Information Contract Amount: 16,000 Program Name: Homeless Shelter Description of Service to be provided: Emergency shelter for homeless men, hosted in area churches, involving support and case management via CCS. Reporting Information Report for 1't Qtr/Jan-Mar _ 2'd Qtr/Apr-Jun _ 3'" Qtr/Jul-Sep 4th Qtr/Oct-Dec 2005 Service Units City Funding All Funding Sources Ac:tual Service Onlv Total Units to Date, Service Unit Description: Projected Actual Units by Quarter all Fund Auburn Residents Only Annual Units Sou rces Service UniVPerformance Measure 1't 2'd 3'" 4th Undupllcated Number of Auburn 40 Clients Served Bednights 750 Narrative: Please attach other relevant information, including current trends, program develclpments, special events, publicity, community education, etc. If actual service units are lower than atnticipated, please explain. m_'_________..__..."'____ ---~-_.----_._.- ---....- EXHIBIT 2. GF-0517 Agency: H.O.M.E. Program: Homeless Shelter CITY OF AUBURN 2005 Quarterly Financial Report Date: Report for 1't Qtr/Jan-Mar _ 2nd Qtr/Apr-Jun _ 3'· Qtr/Jul-Sep 4th Qtr/Oct-Dec Cost Categories Budget This Cumulative Award Award Request to date Balance 1 Personnel/Agency Services 2 Office/Operating Supplies 3 Consuitant or Purchased 16,000.00 Services - CCS Contract for intake 4 Direct Client Assistance 5 Communications 6 Travel & Training 7 Intra-Agency Support 8 Other per Detail Grand Total $16,000.00 Requested Reimbursement: Detail as Applicable: EXHIBIT 3, GF-0517 CITY OF AUBURN 2005 Demographic Report Agency: Program: H.O.M.E. Homeless Shelter Date: Cateaorv 1 2" 3'· 4m Totel YTD Client Algona Residence"" Auburn Black Diamond **List all clients Burian served in this Covinaton category . Des Moines In all other categories list Enumclaw Auburn clients Federal Way only. Kent Maple Valley Normandv Park Pacific Renton SeaTac Seattle Tukwila Unincorporated. King County Other: Unknown TOTAL Client 30% of median or below Income 50% of median or below Level 80% of median or below Above 80% of median Unknown TOTAL Client Female Gender Male Client 0-4 Age 5-12 13-17 18-34 35-54 55-74 75+ Unknown TOTAL Ethnicityl Asian/Pacific Islander Cultural Black/African American Background HisDaniclLatino Native Americanl Alaskan Native White/Caucasian Other Unknown TOTAL Condition Disablinc Condition ESL Limited English Speaking Household Female-Headed Household EXHIBIT 4, GF·0517 CITY OF AUBURN Outcomes Evaluation Format Agency: H.O.M.E. Program: Homeless Shelter Date: I. Submission Dates. This report shall be submitted with the first quarter invoice and again within sixty (60) days of the end of the calendar year. II. Contents. A. The components of the evaluation will: 1) Identify both process and outcome portions of Emergency shelter for homeless men, hosted in area churches, involving support and case managment via Catholic Community Services; . 2) Show the relationship of program resources and activities to the expected results or outcomes - including identification of local (Auburn) churches used as re,sources; 3) Help identify those questions the evaluation is to answer; 4) Provide a graphic summary of how program parts relate to the whole; 5) Make explicit the underlying theory of the program; and 6) Identify measurable categories in the program evaluation. B. H.O.M.E. shall develop the following status report components within the time frames established below: 1) 1 st Quarter 2005 a) The outcome based results H.O.M.E. expects to achieve; b) An indicator to inform the H.O.M.E. that the anticipated change has Of has not occurred; and 0) The method for gathering information needed to indicate the outcomt s that have occurred. d) Initial Collection and assessment of the information acquired to include: alterations in the anticipated outcomes or alteration in the methodolo!~y of information gathering. 2) 4th Quarter 2005 a) Information collected; b) Conclusions developed as a result of the information.