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HomeMy WebLinkAboutITEM III-BCITY OF VJRN WASHINGTON DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE April 14, 2008 MINUTES 1. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Norman, Member Backus and Member Wagner. Also present were: Director of Planning, Building & Community Cindy Baker, Principal Planner Elizabeth Chamberlain, Environmental Protection Manager Aaron Nix, Principal Planner Jeff Dixon, Transportation Planner Joe Welsh, Senior Planner Chris Hankins, Fire Marshal Jeff Stottlemyre, Assistant Finance Director Shawn Hunstock, Mayor Pete Lewis and Planning Secretary Kirsten Reynolds. Audience Members included: Faith Richie, Wayne Osborne II. INTRODUCTIONS TO NEW PLANNING STAFF - Chris Anderson and Karen Scharer were introduced; both Planners shared a little bit of information about their past job experience. The Committee Members also shared information about the Committees they are involved with. 111. APPROVAL OF MINUTES March 24, 2008 Discussion/Clarification: Member Wagner noted several corrections to the minutes including: on pg. 2 - take out the word enforcement, on pg. 4 - replace grants for credits and state the April 24 as the next date for the Les Gove Community Center group to meet. Member Backus moved to approve the minutes from the March 24, 2008 meeting as amended, seconded by Member Wagner. Minutes approved unanimously 3-0. IV. ACTION A. Ordinance No. 6167 - Zoning Code Amendments relating to Supportive Housing - Principal Planner Elizabeth Chamberlain talked about recommended changes to the code amendment from the March 24th PCD meeting; changes included using the 880 ft. rule verses the 1,000 feet for sex offenders because state law preempts local authority. Cities can use a greater distance for example adult businesses because there is no state law that preempts local authority. Staff defined the difference between long-term and transitional housing. Another change included listing supportive housing under the Page 1 Planning and Community Development Committee Minutes April 14, 2008 permitted use section rather than require a conditional use permit. Under criteria and standards, a supportive housing project would have to comply with a minimum lot area for density, maximum lot size for a project and separation standards from other supportive housing projects. Ms. Chamberlain asked for clarification regarding the mandatory lot area per a unit; the Committee asked for 1800 sq. ft. There was discussion regarding a one and five mile radius from other supportive housing projects. If a one mile radius was used there could potentially be two additional supportive housing facilities, in addition to the Valley Cities project, allowed in the north portion of the City. If a five mile radius was used potentially one additional supportive housing project could be constructed within the city limits. The committee directed staff to retain the 5 mile radius separation between supportive housing projects. A question was clarified that the 880 ft. required distance for sex offenders will be measured from the boundary of the property line. Member Backus moved to forward Ordinance No. 6167 on to full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. B. Contract # AG-C-329 Birding Tower / Boardwalk Design Contract - Environmental Protection Manager Aaron Nix explained this item has already been reviewed by the Public Works Committee and asked if there were any questions from PCD. Mr. Nix answered questions about the definition of "discovery" as it pertained to a particular section within the contract. It was suggested that discovery be changed to investigation. In conjunction of the design, permitting and construction of a Birding Tower geotechnical work on the elevated trail system will be occurring. The Birding Tower must be constructed by the end of the summer. Based on the schedule, the entire contract will be completed by October 31, 2008, with construction in early August or September. The grant money is ready to be used for implementation. Member Backus moved to forward Contract # AG-C-329 on to full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. V. DISCUSSION A. Professional Services Contract with FCS Group (Financial Consulting Solutions Group, Inc) for Fee Study - Assistant Finance Director Shawn Hunstock talked about the agreement with the FCS Page 2 Planning and Community Development Committee Minutes April 14, 2008 Group that will provide a review of development activities going on in the City. Two other agencies responded to the Request for Proposal (RFP) and a committee composed of Public Works, Planning and Finance members selected the FCS Group. The intent is to conduct a revenue and cost of service fee study for development activities within the City. Member Backus commented that she was pleased with the additional language in the contract added regarding it may not be justifiable to have full cost recovery based on the fact that we are a municipality and if the market can bear the full cost. Member Backus questioned the total cost of $2,140 for making the presentation of results; Finance Director Coleman will bring the information to the Finance Committee on April 21, 2008 regarding what this will entail exactly. Member Wagner talked about the review of the design standards and asked for a sentence to be added that states "data and data analysis will be well organized for use by the City and future updates to the City fee structure". Mayor Lewis talked about the value of this report and how it can be utilized. Chair Norman was in agreement of the value of this study. B. Differences between "hammerhead" and "panhandle" shaped parcels - Principal Planner Elizabeth Chamberlain and Fire Marshal Jeff Stottlemyre provided information on access standards when properties are subdivided: public/private streets, access tracts and panhandle/flag lots (single access driveway). Example drawings were provided to the Committee. Mr. Stottlemyre stated the Fire Department has always used a 65 ft. diameter to measure turn around ability. The City's standard is above the necessary radii for the Fire Department. The access tract is also called a "hammerhead" - 150 ft. is necessary for maneuvering. Examples from the Fire Code of hammerhead turnarounds were distributed; in 2003 there were a few alternatives adopted: the 120' hammerhead and the 60'"Y" hammerhead, or as approved by the fire code official. The subdivision of property must be greater than three lots to look at the access. The Committee was pleased to see different variations of access being used. Mr. Stottlemyre talked about the difficulties with enforcement for hammerheads; it is harder to ensure is signage and stripping. There is a lot of education needed for people who live within these hammerhead points. C. Revision of Traffic Impact Fees related to recent annexation - Transportation Planner Joe Welsh talked about the changes to the traffic impact fee as a result of the recent King County annexation. According to the Transportation Comprehensive Plan it will cost $25.6 million to widen Lea Hill and 304th; these two Page 3 Planning and Community Development Committee Minutes April 14, 2008 projects were already adopted in the Comprehensive Plan. Mr. Welsh talked about what the rate schedule would go to as a result of increases. Right now this rate increase is the short term fix. The long term fix will be to identify the actual costs for the area. Member Wagner asked about reducing the rates for daycare centers? Mr. Welsh commented that this land use can not be exempted according to State law; the City would have to pay for the traffic mitigation fees. Chair Norman asked for more information regarding what other jurisdictions are doing and what other concrete options could be. There was further discussion around the impact of daycare facilities. Parents all show up at one time for picking up children, potentially 50 cars within a 30 minute window has a huge impact. Mayors asked for more examples for the general categories and provide more details; this should be done as part of the long term (to be worked out at a later date). The Committee would like to see a rate study that compares other Valley Cities and Federal Way and how the categories matched up. D. Downtown Design Standards - Principal Planner Elizabeth Chamberlain proposed amendments for ground sign standards to reflect revisions to the sign permitting electronic message center signs within the DUC zone only on Auburn Way North/Auburn Way South. There was language added from the Ordinance except when oriented, perpendicular to Auburn Way. Member Backus moved to forward the Downtown Design Standards to include ground sign standards in the DUC and to include language stating the signage must be perpendicular; seconded by Member Wagner. Motion was approved unanimously 3-0. E. Resolution No. 4342 - Letter of Intent Alpert International LLLP - Planning, Building & Community Director Cindy Baker and Principal Planner Elizabeth Chamberlain explained that the letter of intent with Alpert International LLLP has been taken to the Downtown Redevelopment Committee and Municipal Services, it will also be taken to the Finance Committee for review. The PCD Committee voiced their support for this letter of intent. Member Wagner started a short discussion regarding the importance of connectivity to old Main Street. VI. INFORMATION A. Director's Report - nothing reported at this time. B. Manufactured/Mobile Home Park Closure Regulations - Member Backus commented keeping residents in the Mobile Home Parks is a good thing. Page 4 Planning and Community Development Committee Minutes April 14, 2008 C. Mayor Lewis reported that Council is involved in creating policy. Individual Council requests should all come through the Mayor; requests should not come directly to staff. He added that any concerns with the minutes should be taken care of before the Committee meetings happens, there shouldn't be a chunk of time taken up at the actual meeting about changes. D. PCDC Status Matrix - still in the process for revamping. E. Task List - It was request to take Vision 2040 item and put on Joe Welsh's item. F. Chair Norman asked if the Committee if they would be interested in getting more information about City shopping bags. There may be some grant opportunities for recovering costs. The Committee was interested in hearing more information. G. Member Wagner talked about the Friendship Room at the Community Center. There was discussion about who should be allowed to utilize this storage room. The Committee was in agreement that the space needs to be saved for culturally diverse groups. There was further discussion about the carts costing up to $1,500. each. It was confirmed there will be a charge to utilize the room. There was discussion about getting a company to make the cart parts and having next year's Clean Sweep event to put them together or possibly selling them to the larger service clubs. There has been a request to build a loft staircase to store emergency supplies. Mayor Lewis would like to know what the cost is to build a staircase for this emergency storage. H. The next meeting will take place on Tuesday, April 22. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:40 p.m. APPROVED THE DAY OF Lynn Norman, Chair Kirsten Reynolds, Secretary Page 5