HomeMy WebLinkAboutITEM V-C-2
CITY OF
AUBURN
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject Date:
Consultant Agreement AG-C-328 4/21/08
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet, Vicinity Ma $ 0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-328 with The Transpo Group
for Engineering Services on Project No. CP0611 - M Street NE/Harvey Road and 8th Street
Improvements.
Background Summary:
The purpose of the project is to reconstruct M Street NE from 4th Street to 8th Street NE, remedying the
existing poor pavement condition and bringing this segment of M Street NE up to a modern arterial and
truck route standard. Approximately 1500 feet of aged 10" sewer line will be replaced in M Street. The
project will also modify the intersection of M Street NE/Harvey Road and 8th Street NE to increase
intersection capacity and improve the level-of-service. This will be achieved by adding a third eastbound
(through/right) lane to 8th Street NE, prior to the intersection.
City staff has selected The Transpo Group to provide design services for the above-referenced project
and the anticipated consultant costs for the engineering support is $263,000, which includes a $24,000
management reserve fund.
The total estimated project cost is $2,210,000, of which $1,810,000 is from a low interest public works
trust fund loan (PWTFL). The PWTFL has been approved and will be executed within the next month.
The PWTFL will be paid back from 102 fund revenues.
As the project progresses through the design phase, a more refined construction cost estimate will be
developed and it is possible that a project budget increase within the 102 and/or the 431 fund will be
necessary; however, it would not require a budget adjustment due to the deferment of other projects
previously listed under these accounts.
W0421-3
A3.16.9, 04.9.1 CP0611
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ®Public Works ? Human Resources ? Police
? Planning Comm. ? Other ? Legal ® Public Works
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
_
Referred to Until
-
il _
Tabled Unt
Councilmember: Wagner Staff: Dowd
Meeting Date: April 21, 2008 Item Number: V.C.2
AUBURN *MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0611 Project Title: 8th St NE and Harvey Rd/M St NE Improvements
Initiation/Consultant Agreement
Initiation Date: 0 Permision to Advertise Date: April 9, 2008
Advertisement Date: O Contract Award
Award Date: O Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2008 2009 Future Years Total
102 Fund - Impact Fees 15,500 184,500 200,000
102 Fund - Public Works Trust Fund Loan 80,000 1,720,000 1,800,000
431 Fund - Repair and Replacement 25,000 150,000 175,000
Total 15,500 289,500 1,870,000 0 2,175,000
Estimated Cost (Funds Needed)
Activity Prior Years 2008 2009 Future Years Total
" Design Engineering - City Costs 15,500 20,000 10,000 45,500
Design Engineering - Consultant Costs 219,500 43,500 263,000
Construction Estimate 1,530,000 1,530,000
Project Contingency (15%) 230,000 230,000
ROW Acquisition 50,000 50,000 100,000
Construction Engineering - City Costs 35,000 35,000
Construction Engineering - Consultant Costs 10,000 10,000
Total 15,500 289,500 1,908,500 0 2,213,500
102 Arterial Street Budget Status
Prior Years 2008 2009 Future Years Total
Funds Budgeted (15,500) 264,500 1,720,000 0 1,969,000
Funds Needed 15,500 264,500 1,758,500 0 2,038,500
Project Contingency 0 0 0 0 0
Funds Required 0 0 38,500 0 38,500
431 Sewer Budget Status
Prior Years 2008 2009 Future Years Total
Funds Budgeted 0 25,000 150,000 0 175,000
Funds Needed 0 25,000 150,000 0 175,000
Project Contingency 0 0 0 0 0
Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
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