HomeMy WebLinkAboutITEM V-C-3AD F -
BURN AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Consultant Agreement No. AG-C-331 Date: April 14, 2008
Department: Attachments: Budget Status Sheet, Budget Impact:
Public Works Vicinity Ma and Scope of Work Ma $ 0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-331 with Roth Hill
Engineering Partners, LLC. for Engineering Services for Project No. CP0762, Les Gove Neighborhood
Improvements.
Background Summary:
The Les Gove Neighborhood Improvement project will consist of constructing roadway, storm drainage,
sanitary sewer and water system improvements in the Les Gove neighborhood. It is anticipated the
construction will be done over the course of two construction seasons. The phasing of work will be
determined during design to minimize traffic impacts and utility service interruptions.
The proposed project includes:
• Pavement patching and providing a thin asphalt overlay on approximately 9,500 lineal feet (1.8 miles)
of local roads as part of the SOS program.
• Rehabilitate the pavement section on approximately 2,725 lineal feet (0.5 mile) of local roads as part of
the SOS program.
• Construct approximately 10,000 lineal feet (1.9 miles) of 8-inch ductile iron water mains and abandon
in-place the existing deteriorating 4-inch and 6-inch water mains.
• Remove and replace approximately 1,800 lineal feet (0.3 mile) of deteriorating sanitary sewer pipe.
• Construct approximately 250 lineal feet of new 8-inch and 12-inch storm pipe.
Roth Hill Engineering Partners, LLC. has been selected to provide the Engineering Design Services for
the above-referenced project. The anticipated cost for this agreement is $410,000.
The total estimated project cost is $5,800,000. As the project progresses through the design phase, a
more refined construction cost estimate will be developed. The project does not require a budget
adjustment for 2008, however, additional budget will likely be needed to complete the neighborhood
improvements in future years.
W0421-4
A3.16.9, 04.9.1 CP0762
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ®Public Works ? Legal ? Police
? Planning Comm. ? Other ® Public Works ? Human Resources
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: :Aril 21, 2008 Item Number: V.C.3
AUBURN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
[Pmje,t CP0762 Project Title. Les Gove Neighborhood Improvement Project
Project Manager: Leah Dunsdon
Initiation/Consultant Agreement
Initiation Date: March 17. 2008 0 Permision to Advertise Date: April 14, 2008
Advertisement Date: 0 Contract Award
Award Date: 0 Change Order Approval
0 contract Final Acceptance .
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budaeted (Funds Available)
Funding Prior Years 2008 2009 2010 Total
-103 Fund * SOS Program 175,000 600,000 600,000 1,375,000
430 Fund - Water Repair and Replacement Program 20,711 54,200 74,911
430 Fund - Water Utility Fund 2,250,000 2,250,000
**431 Fund - Sewer Repair and Replacement Program 75,000 5,000 545,000 625,000
**432 Fund - Storm Utility Fund 30,000 50,000 50,000 130,000
Total 20,711 2,584,200 655,000 1,195,000 4,454,911
Estimated Cost Funds Needed
Activity Prior Years 2008 2009 2010 Total
Design Engineering - City Costs 20,711 160,000 25,000 10,000 215,711
Design Engineering -Consultant Costs 375,000 30,000 5,000 410,000
Construction Estimate 1,700,000 2,500,000 4,200,000
Project Contingency (1'.5%) 255,000 375,000 630,000
Construction Engineering - City Costs 125,000 150,000 275,000
Construction Engineering - Consultant Costs 50,000 50,000 100,000
Total 20,711 535,000 2,185,000 3,090,000 5,830,711
103 Save Our Streets Budget Status
Prior Years 2008 2009. 2010 Total
*103 Funds Budgeted O 0 (175,000) (600,000) (600,000) (1,375,000)
103 Funds Needed' 0 100,000 600,000 600,000 1,300,000
*103 Fund Project Contingency () 0 75,000 0 0 75,000
103 Funds Required 0 0 0 0 0
430 Water Budaet Status
Prior Years 2008 2009 2010 Total
*430 Funds Budgeted O (20,711) (2,304,200) 0 0 (2,324,911)
430 Funds Needed 20,711 350,000 1,525,000 1,890,000 3,785,711
*430 Fund Project Contingency () 0 1,954,200 0 0 0
430 Funds Required 0 0 1,525,000 1,890,000 1,460,800
431S er Budget Status
Prior Yea 2009 2010 Total
*431 Funds BudgetedO T Ad
(5,000)
(545,000)
(625,000)
431 Funds Needed o 20,000 540,000
0,000
62
*431 Fund Project Contingency () 0 15,000 0 5,000 5,000
431 Funds Required 0 0 15,000 0 0
432 Storm Budqet Status
Prior Years 2008 2009 2010 Total
*432 Funds BudgetedO 0 (30,000) (50,000) (50,000) (130,000)
432 Funds Needed 0 25,000 40,000 60,000 125,000
*432 Fund Project Contingency O 0 5,000 10,000 0 5,000
432 Funds Required 0 0 0 10,000 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
-Funds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Utility Fund, and the SOS Program budgets.
7:58 AM 4/14/2008
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