HomeMy WebLinkAboutITEM III-DA TY OF
FINANCE COMMITTEE
WASHINGTON APRIL 21, 2008
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Sue Singer and Member Bill Peloza. Present during the meeting
were Mayor Peter B. Lewis, Finance Director Shelley Coleman, City
Attorney Daniel B. Heid, Human Resources/Risk and Property
Management Director Brenda Heineman, Information Services Director
Lorrie Rempher, Transportation Planner Joe Welsh, Principal Planner
Elizabeth Chamberlain, and City Clerk Danielle Daskam. Also in
attendance was Jeff Markiewizc of MCI Communications.
APPROVAL OF MINUTES
A. Minutes of the April 7, 2008 Finance Committee meeting.
B. Minutes of the March 26, 2008 Special Finance Committee
meeting.
Member Peloza moved and Vice Chair Singer seconded to approve
the April 7 and March 26, 2008 minutes.
MOTION CARRIED. 3-0.
CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 373139 through 373593 in the
amount of $2,567,943.90 and dated April 21, 2008.
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Finance Committee Minutes April 21, 2008
2. Payroll
F4.9.2
Payroll check numbers 523012 to 523141 in the amount of
$756,274.52 and electronic deposit transmissions in the
amount of $1,087,921.93 for a grand total of $1,844,196.45
for the pay period covering April 3, 2008 to April 16, 2008.
Committee members reviewed the consent items and briefly discussed
vouchers 373169, 373203, 373281, 373321, 373330, 373348, 373353,
373376, 373389, 373407, 373408, 373428, and 373495.
Vice Chair Singer moved and Member Peloza seconded to approve the
consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee review.
B. Resolutions
1. Resolution No. 4341
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Committee members reviewed Resolution No. 4341.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4341.
MOTION CARRIED. 3-0.
2. Resolution No. 4344
F4.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement for Services between the City of Auburn and
FCS Group to conduct a fee study for development activities
within the city
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Finance Committee Minutes April 21, 2008
Committee members reviewed Resolution No. 4344.
Mayor Lewis explained that the purpose of the study is to
evaluate current fees for building, planning and development
activities and the cost of providing the services.
Chair Backus noted that the scope of work includes a
statement that the consultant will meet with the City Council
and staff to determine if full costs should be recovered for all
fees or whether there are certain costs or activities where
less than full cost recovery is warranted.
Member Peloza moved and Chair Backus seconded to
forward Resolution No. 4344 to the full Council for approval.
MOTION CARRIED. 2-1. Vice Chair Singer voted no.
V. DISCUSSION ITEMS
A. Resolution No. 4338
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Public Way
Agreement between the City of Auburn and MCI Communications
Services, Inc.
Transportation Planner Joe Welsh presented Resolution No. 4338
which authorizes a Public Way Agreement with MCI
Communications (MCI) to allow MCI to use the City's right-of-way
to install a redundant system from the Burlington Northern Santa
Fe Railroad right-of-way to the Qwest building on 2"d Street SE. It
is anticipated that MCI and the City will enter into a lease
agreement to allow MCI to use City-owned conduit in exchange for
MCI providing the City with fiber in the downtown core. There will
be no disruption of the roadway surface.
Mr. Markiewizc of MCI stated that MCI is ready to begin
construction as soon as the Council approves the necessary
agreements and the permits are issued.
B. Resolution No. 4342
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a letter of intent with Alpert
International, LLLP for development of downtown properties
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Finance Committee Minutes April 21, 2008
Committee members reviewed Resolution No. 4342.
Principal Planner Chamberlain reported that the Downtown
Redevelopment Committee approved the letter of intent at their last
meeting. Additionally, the Municipal Services Committee and
Planning and Community Development Committee reviewed the
letter of intent.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 7:03 p.m.
APPROVED THE DAY OF MAY 2008.
Nancy Backus, Chair
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Danielle Daskam, City Clerk
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