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HomeMy WebLinkAboutITEM V-A-1r? CITY OF WASHINGTON CALL TO ORDER CITY COUNCIL MEETING MINUTES APRIL 21, 2008 7:30 PM A. Flag Salute Mayor Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Staff members present included: Information Services Director Lorrie Rempher; Human Resources and Risk Management Director Brenda Heineman; Planning, Building and Community Director Cindy Baker; Public Works Director Dennis Dowdy; Chief of Police Jim Kelly; City Attorney Daniel B. Heid; Parks, Arts and Recreation Director Daryl Faber; Finance Director Shelley Coleman; Principal Planner Elizabeth Chamberlain; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Riverside High School - Riverside Ravens Girls Basketball Team Mayor Lewis recognized the Riverside Raven's girls basketball team for their award of the State 3A Class Championship. The Auburn Riverside Girls Basketball team under the direction of head coach Adam Barrett earned back-to- back THREE-A state championships. Page 1 City of Auburn Council Meeting Minutes April 21, 2008 The Ravens brought the first girls basketball state title to the school in 2007 with a 56-46 victory over Chief Sealth - dealing Sealth their only loss of the season and giving the Ravens their first championship and finished with an overall record of 27-2. The 2008 team finished with a record of 25 - 3 and defeated Kennedy High School in the championship game 48-40 behind the 18 points of Mercedes Whetmore and the tournament's Most Valuable Player Katie Grad. Mayor Lewis and Councilmember Gene Cerino presented certificates of achievement to Head Coach Adam Barrett and Assistant Coaches Frank Parker, Gary Wilson and Laine Lenihan, and players Mercedes Whetmore, Katie Grad, Gina Hagerty, Kara Jenkins, Nichole Jackson, Taylor Wofford, Rachel Givens, Randi Raiford, Kathleen Cooper, and Stephanie Egwuatu. b) Proclamation - "Volunteer Week" Mayor Lewis declared the week of April 27 to May 3, 2008 as Volunteer Week in the city of Auburn. Mayor Lewis and City Councilmember Gene Cerino presented Senior Center Supervisor Radine Lozier with the Volunteer Week Proclamation. c) Proclamation - "National Day of Prayer" Mayor Lewis presented Marge Gordon with a proclamation declaring May 1, 2008 as a "National Day of Prayer" in the city of Auburn. d) Washington State Department of Transportation HOT Lanes Presentation Mr. Craig J. Stone, P.E., Administrator with the Washington State Department of Transportation presented an overview of the SR 167 High Occupancy Toll (HOT) Lanes Pilot Project, similar to highways in Minneapolis as well as other cities across the country. The HOT lane pilot project consists of nine miles of SR 167 between Renton and Auburn. The HOT lanes will be open during the day (typically tolled between 5 a.m. and 7 p.m.) and open to all Page 2 City of Auburn Council Meeting Minutes April 21, 2008 traffic at night. The lanes will still be free to High Occupancy Vehicles (HOV) and motorcycles. The tolls will vary from $0.50 to $9.00 depending on the volume of traffic. Revenue will be used to pay for operations and maintenance, increased enforcement and added incident response. The HOT lanes will have ten access points for entering and exiting the HOT lane. Tolls will be collected by the same electronic payment system used on the Tacoma Narrows Bridge. Mr. Stone displayed a sample of the Good to Go pass, transponder and shield (for times of HOV travel). Depending on the weather, the project will have a two-phase opening: double-line striping for the access points will be completed April 20-27; the HOT lanes will be open for tolling of solo drivers on May 3rd. The goal of the project is to keep the HOT lanes moving at least 45 mph ninety percent of the time. The Department of Transportation will assess the project and will report annually to the Legislature and the Transportation Commission on such items as: freeway efficiency and safety, effectiveness for transit, person and vehicle movements by mode, ability to finance improvements and transportation services through tolls; and the impacts on all highway users (HOT, HOV and General Purpose). e) State and Federal Legislative Update Government Relations Manager Carolyn Robertson provided an update on the state legislative session and Federal appropriation requests. The 2008 Legislative session included the passage of over 300 bills. Some bills of note include: • ESHB 1030 regarding alluding a police vehicle • ESHB 1773 relating to toll imposition • 2SHB 2557 relating to trial court operation • ESHB 2878 relating to the transportation budget Page 3 City of Auburn Council Meeting Minutes April 21, 2008 • ESSB 6573 regarding state revenues for public safety • ESSB 6580 regarding location solutions to climate change • SB 6795 relating to public facilities districts (failed) Government Relations Manager Robertson reported on her efforts to secure federal appropriations for the A/B Corridor Project and the M Street Project. Additionally, Ms. Robertson reported that Congressman Smith has listed the proposed $3.5 million Valley Cities wi-fi project to improve regional broadband communications for public safety as his priority project. 2. Appointments a) Urban Tree Board City Council to confirm the appointment of Arnie Galli to the Urban Tree Board for a term to expire December 31, 2010. Mayor Pro Tern Singer moved and Councilmember Wagner seconded to confirm the appointment of Arnie Galli to the Urban Tree Board. MOTION CARRIED UNANIMOUSLY. 7-0. D. Agenda Modifications Appendix A to Resolution meeting. No. 4343 was transmitted prior to the II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Sara Byers, 1702 C Street SE #B, Auburn Page 4 City of Auburn Council Meeting Minutes April 21, 2008 Ms. Byers expressed concern with the attire worn by the employees at Cowgirls espresso stand located on A Street SE. Ms. Byers displayed samples of the type of clothing she witnessed worn by the employees of the coffee stand. Ms. Byers objected to the location of the business in proximity to the Terminal Park Elementary School. Lonnie Green, 2215 K Street SE, Auburn Mr. Green spoke regarding code enforcement issues related to his property. Mr. Green stated that he felt he was being harassed by code enforcement officers. Shelley Scramstad, 1510 4th Street NE, Auburn Ms. Scramstad expressed opposition to the Cowgirls espresso stand on A Street SE and the attire worn by the baristas. Jessica McDonald, 504 21St Street SE, Auburn Ms. McDonald expressed opposition to the Cowgirls _ espresso stand on A Street SE and the attire worn by the baristas. Janice McDonald, 1802 C Street SE, Auburn Ms. McDonald expressed opposition to the Cowgirls espresso stand on A Street SE and the attire worn by the baristas. Mayor Lewis responded to the comments made regarding Cowgirls espresso stand and advised that if the attire is appropriate and legal on a public beach, it is appropriate and legal for a business. Faith Ritchie, Chief Executive Officer, Valley Cities Counseling and Consultation, 2704 1 Street NE, Auburn Ms. Ritchie spoke in favor of Ordinance No. 6167 regarding supportive housing on the agenda this evening. Ms. Ritchie stated that if the ordinance is passed, Valley Cities Counseling and Consultation will build 24 studio apartments and a manager's unit that will allow local residents who have been homeless to have affordable rents with services. C. Correspondence There was no correspondence for City Council review. Page 5 City of Auburn Council Meeting Minutes April 21, 2008 III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met April 14 at 3:30 p.m. The Committee approved consent items and Resolution Nos. 4339 and 4343. The Committee discussed Resolution Nos. 4344, 4336, and 4342. The Committee also discussed a Professional Services Contract with FCS Group for work related to a fee study. The next regular meeting of the Municipal Services Committee is scheduled for April 28, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met April 14. The Committee reviewed Ordinance No. 6167 related to supportive housing and Contract No. AG-C-239 for the Auburn Environmental Park birding tower. The Committee also discussed a Professional Services Contract with FCS Group to conduct a fee study, hammerhead and panhandle parcels, traffic impact fees, downtown design standards, and Resolution No. 4342. The next regular meeting of the Planning and Community Development Committee has been rescheduled to meet April 22, 2008 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met today at 3:30 p.m. The Committee approved a right-of-way permit for this year's Clean Sweep event, a consultant agreement with The Transpo Group for the M Street NE/Harvey Road and 8th Street Intersection Improvements, consultant agreement with Roth Hill Engineering for Les Gove Neighborhood Improvements, and final pay estimate for Project No. CP0630. The Committee also reviewed Resolution No. 4338 approving a Public Way Agreement with MCI Communications, Resolution No. 4328 accepting a grant from the Transportation Improvement Board for the design and construction of West Valley Highway Improvements, and Resolution No. 4340 approving a Public Works Trust Fund Loan Agreement for the M Street NE/Harvey Road and 8th Street Intersection Improvements. The Committee discussed the Mill Creek Restoration Project, the 15th Street culvert, Ordinance No. 6167 regarding supportive housing, and a proposed adopt-a-road program for the City. The next regular meeting of the Public Works Committee is scheduled for May 5, 2008 at 3:30 p.m. Page 6 City of Auburn Council Meeting Minutes April 21, 2008 D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved consent items consisting of claims and payroll vouchers, Resolution No. 4341 relating to surplus items, and Resolution No. 4344 approving an Agreement for Services with FCS Group to conduct a fee study for development activities in the city. Chair Backus clarified that Resolution Nos. 4334, 4336 and 4337 that appear on this evening's agenda were approved by the Finance Committee on April 7, 2008. The Committee also discussed Resolution Nos. 4338 approving a Public Way Agreement with MCI Communications and Resolution No. 4342 authorizing a letter of intent with Alpert International. The next regular meeting of the Finance Committee is scheduled for May 5, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported the Community Center Committee met April 10, 2008, and reviewed design space. Chair Wagner announced that the City Council has scheduled a special meeting for the purpose of holding an open house to allow a presentation and receive public comments regarding the proposed Community Center building and site concept design. The next meeting of the Community Center Committee is scheduled for April 24, 2008 at 9:00 a.m. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met April 8, 2008 to discuss the letter of intent and negotiation process with Alpert International. The next regular meeting of the Downtown Redevelopment Committee is scheduled for April 22, 2008 at 3:30 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Mayor Pro Tern Singer reported on the upcoming Puget Sound Regional Council General Assembly meeting and vote on the Vision 2040 plan. Page 7 City of Auburn Council Meeting Minutes April 21, 2008 Councilmember Cerino reported on a meeting of the Transportation Committee for the Puget Sound Regional Council. Councilmember Peloza reported that as a member of the King County Regional Water Quality Committee, he presented a Duwamish Waterway Superfund Awareness Program to the Suburban Cities Association Public Issues Committee. Councilmember Peloza also reported on his attendance at the Metropolitan Solid Waste Advisory Committee meeting where the main topic of discussion was methods to extend the life of the Cedar Hills landfill. B. From the Mayor Mayor Lewis reported that he was recently appointed as the Suburban Cities Association representative on the mental health taxing initiative that will provide mental health care to members of the community in need. Mayor Lewis also reported on his membership on the King County Regional Policy Committee. He noted that any countywide policy issues are required to go through the Regional Policy Committee. This year, the King County Council voted to approve the agenda for the Regional Policy Committee as set forth by the Suburban Cities. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes Minutes of the April 7, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 373139 through 373593 in the amount of $2,567,943.90 and dated April 21, 2008. 2. Payroll Payroll check numbers 523012 to 523141 in the amount of $756,274.52 and electronic deposit transmissions in the amount of $1,087,921.93 for a grand total of $1,844,196.45 for the pay period covering April 3, 2008 to April 16, 2008. Page 8 City of Auburn Council Meeting Minutes April 21, 2008 C. Contract Administration 1. Consultant Agreement AG-C-329 with Susan Black Architects A3.16.7, 05.1.2 City Council grant permission to enter into Consultant Agreement No. AG-C-329 with Susan Black Architects, for architectural and engineering services on the design of a birding tower and associated elevated trail system. 2. Consultant Agreement AG-C-328 with The Transpo Group A3.16.9, 04.9.1 CP0611 City Council grant permission to enter into Consultant Agreement No. AG-C-328 with The Transpo Group for Engineering Services on Project No. CP0611 - M Street NE/Harvey Road and 8th Street Improvements. 3. Consultant Agreement AG-C-331 with Roth Hill Engineering Partners LLC A3.16.9, 04.9.1 CP0762 City Council grant permission to enter into Consultant Agreement No. AG-C-331 with Roth Hill Engineering Partners, LLC. for Engineering Services for Project No. CP0762, Les Gove Neighborhood Improvements. 4. Public Works Project CP0630 04.12.1 CP0630 City Council approve Final Pay Estimate #5 to Contract 06- 24 in the amount of $15,702.69, for a total contract price of $448,951.07, with Construct Company, LLC and accept construction of Project No. CP0630, 2006/2007 Citywide Sidewalk Improvements. Mayor Pro Tern Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0 VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS Page 9 City of Auburn Council Meeting Minutes April 21, 2008 There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6167 03.4.2.1.2 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Section 18.04.891 of the Auburn City Code, and amending Sections 18.18.020, 18.18.050 and 18.52.020 of the Auburn City Code relating to supportive housing Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6167 with the following amendment to Section 3 of the Ordinance, City Code Section 18.18.050(C)(1) to read: "Minimum lot area per unit: 1200 sq. ft and no more than 25 units per acre." Principal Planner Chamberlain explained that the proposed amendment to the Ordinance relates to the supplemental development standards. It was discovered that the minimum lot area per unit originally proposed did not address the proposed project or future proposed projects in other areas of the city. The proposed revision sets a minimum lot area per unit with a cap of units per acre. There was brief discussion regarding minimum standards for off-street parking. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4334 A1.4.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Recovery Centers of King County (RCKC) Page 10 City of Auburn Council Meeting Minutes April 21, 2008 Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4334. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4336 F4.6.1, A3.13.4 A Resolution of the City Council of the City of Auburn, Washington declaring certain real property as surplus and authorizing its disposal Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4336. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 3. Resolution No. 4337 A3.17, A3.16.6 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute Park Caretaker Lease Agreements Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4337. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 4338 03.10.9 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Public Way Agreement between the City of Auburn and MCI Communications Services, Inc. Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4338. MOTION CARRIED. 6-1. Councilmember Haugen voted no. Page 11 City of Auburn Council Meeting Minutes April 21, 2008 5. Resolution No. 4339 02.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute the First Amendment to the Valley Communications Center Interlocal Agreement Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4339. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 4341 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4341. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 7. Resolution No. 4342 A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a letter of intent with Alpert International, LLLP for development of downtown properties Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4342. MOTION CARRIED UNANIMOUSLY. 7-0. 8. Resolution No. 4343 04.4.9.1.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement for the day-to-day operation and management of the Auburn Municipal Airport between the City of Auburn and Airport Management Group, LLC Page 12 City of Auburn Council Meeting Minutes April 21, 2008 Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4343. MOTION CARRIED UNANIMOUSLY. 7-0. 9. Resolution No. 4344 F4.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Services between the City of Auburn and FCS Group to conduct a fee study for development activities within the city Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4344. In response to questions from Mayor Pro Tern Singer, Finance Director Coleman stated that the fee study will examine the fees associated with the development sections of the Planning and Public Works Departments and determine whether the fees correlate to the actual costs of providing the services. Any change in fees will be reviewed by Council committees. MOTION CARRIED. 6-1. Mayor Pro Tern Singer voted no. At 9:14 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for thirty minutes in order to discuss pending/potential litigation and property acquisition/sale pursuant to RCW 42.30.110(1)(i) and RCW 42.30.110(1)(b) and (c). Mayor Lewis indicated that further action may follow the executive session. Mayor Lewis reconvened the meeting at 9:38 p.m. City Attorney Heid read the following resolution by title: Resolution No. 4346 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Development Agreement between the City of Auburn and Millennium Investment Group, LLC Page 13 City of Auburn Council Meeting Minutes April 21, 2008 Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4346. MOTION CARRIED UNANIMOUSLY. 7-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:40 p.m. APPROVED THE DAY OF MAY 2008. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 14