HomeMy WebLinkAboutITEM V-C-1
AD f
BURN AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Date:
15th Street Culvert Enhancement Project Aril 25, 2008
Department: Attachments: Budget Impact: $92,828.00
Public Works Contract #08-09
Administrative Recommendation:
City Council approve Agreement for Professional Services Contract #08-09 with Tetra Tech, Inc. for
professional services related to the 15th Street Culvert Enhancement project.
Background Summary:
The project consists of providing support to the City for permit applications, and the preparation of Plans,
Specification & Estimates for the Mill Creek culvert cleaning under 15th St NW and habitat improvements
to the roadside ditch paralleling 15th St NW on the south side from West Valley Highway east to Mill
Creek.
L0505-2
03.4.1.17
Re viewed by Council & Committees: Re viewed by Departm ents Divisions:
Arts Commission COUNCIL COMMITTE ES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks
Human Services Planning & CD Fire Planning
Park Board Public Works Legal Police
Planning Comm. Other Public Works Human Resources
Action:
es No
T mmittee Approval: T
o
Council Approval: Call for Public Hearing
es
No
Referred to Until
Tabled U ntif- T T-
Councilmember: Backus Staff: Baker
Meeting Date: May 5, 2008 Item Number: V.C.1
AUBURN *MORE THAN YOU IMAGINED
AGREEMENT FOR PROFESSIONAL SERVICES
CONTRACT #08-09
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Tetra Tech, Inc., whose address is 1420 Fifth Avenue, Suite 600,
Seattle, WA 98101, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
July 31, 2008.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
Compensation will be on a time and material basis, not to exceed $92,828.00.
Costs will be based on Exhibit B, which is attached hereto and by this reference made a
part of this Agreement.
Agreement for Professional Services - 15th Street Culvert Enhancement Project
May 12, 2008
Page 1 of 11
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT plus 10%. Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items: reproduction fees,
communication fees, and mileage. The billing for non-salary cost, directly identifiable
with the project, shall be submitted as an itemized listing of charges supported by
copies of the original bills, invoices, expense accounts and miscellaneous supporting
data retained by the CONSULTANT. Copies of the original supporting documents shall
be supplied to the CITY upon request. All above charges must be necessary for the
services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
4. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional environmental
engineering standards and the requirements of the CITY as performed by like
professionals in the Pacific Northwest.
Agreement for Professional Services -15th Street Culvert Enhancement Project
May 12, 2008
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Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
5. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, and employees harmless from and shall process and defend at its own
expense any claims, injuries, damages, losses, or suits, including reasonable attorney
fees or equity arising from the negligent acts, errors or omissions of the CONSULTANT
in performance of this Agreement, or the CONSULTANT'S negligence or breach of any
of its obligations under this Agreement; provided that nothing herein shall require the
CONSULTANT to indemnify the CITY against and hold harmless the CITY from claims,
demands or suits based solely upon the negligence of the CITY, its officers, officials,
volunteers, and employees, and provided further that if the claims or suits are caused
by or result from. the concurrent negligence of (a) the CONSULTANT'S agents or
employees and (b) the CITY, its officers, officials, volunteers, or employees, this
indemnity provision with respect to (1) claims or suits based upon such negligence, (2)
the costs to the CITY of defending such claims and suits, etc., shall be valid and
enforceable only to the extent of the CONSULTANT'S negligence or the negligence of
the CONSULTANT'S agents or employees. The provisions of this section shall survive
the expiration or termination of this Agreement.
6. INDEPENDENT CONTRACTOR/ASSIGNMENT.
Agreement for Professional Services - 15th Street Culvert Enhancement Project
May 12, 2008
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The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
7. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
1. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY, its officers, employees and agents shall be named as an insured
under the CONSULTANT'S Commercial General Liability insurance policy
with respect to the work performed for the CITY.
Agreement for Professional Services - 15th Street Culvert Enhancement Project
May 12, 2008
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3. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
4. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
The general liability coverage shall also provide that the CITY, its officers,
employees and agents are to be covered as additional insured as respects: Liability
arising out of the services or responsibilities performed by or under obligation of the
CONSULTANT under the terms of this Agreement, by the CONSULTANT, its
employees, agents and subcontractors.
The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY, its officials, employees and agents. Any insurance, self insurance
or insurance pool coverage maintained by the CITY, its officials, employees or agents
shall be excess of the CONSULTANT'S insurance and shall not contribute with it.
Each insurance policy required by this section of the Agreement shall be
endorsed to state that coverage shall not be suspended, voided, or cancelled by either
party except after thirty (30) days prior written notice has been given to the CITY by
certified mail, return receipt requested. All insurance shall be obtained from an
insurance company authorized to do business in the State of Washington. Insurance is
to be placed with insurers with a current A.M. Best rating of not less than A: VII.
The CONSULTANT shall furnish the City with original certificates of insurance
and a copy of the amendatory endorsements, including but not necessarily limited to
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May 12, 2008
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the additional insured endorsement, evidencing the insurance coverage required by this
section within 14 days of the execution of this Agreement. The CITY reserves the right
to require that complete, certified copies of all required insurance policies be submitted
to the CITY at any time. The CITY will pay no progress payments under Section 3 until
the CONSULTANT has fully complied with this section.
8. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
9. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement. If the CITY uses these materials beyond the scope
Agreement for Professional Services - 15th Street Culvert Enhancement Project
May 12, 2008
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of this project, it will do so without additional liability to the CONSULTANT.
Modifications of the documents provided for this project shall be at the City's sole risk.
10. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
Agreement for Professional Services - 15th Street Culvert Enhancement Project
May 12, 2008
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11. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
12. GENERAL PROVISIONS.
12.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
12.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
12.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
Agreement for Professional Services -15th Street Culvert Enhancement Project
May 12, 2008
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12.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
12.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
12.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorney's fees and
expenses and court costs shall be paid to the substantially prevailing party.
12.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
12.8. If any provision of this Agreement is invalid or unenforceable, the remaining
provisions shall remain in force and effect.
12.9. This Agreement shall be administered by Matthew Boyle on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Aaron C. Nix
25 West Main Street
Auburn WA 98001
Phone: 253.288.7432
Fax: 253. 804.3114
Tetra Tech, Inc
Attn: Douglas Wright
1420 Fifth Avenue, Suite 600
Seattle, WA 98101
Phone: 206.883.9300
Fax: 206.883.9378
E-mail: anix(a_auburnwa.gov
E-mail: Doug. Wright(a)-tetratech.com
12.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the
Agreement for Professional Services -15th Street Culvert Enhancement Project
May 12, 2008
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United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 12.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
12.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services - 15th Street Culvert Enhancement Project
May 12, 2008
Page 10 of 11
CITY OF AUBURN
Peter B Lewis, Mayor
Date
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Tetra Tech, Inc.
BY:
Title:
Federal Tax ID #
Agreement for Professional Services - 15th Street Culvert Enhancement Project
May 12, 2008
Page 11 of 11
EXHIBIT A
SCOPE OF WORK
(Primary)TETRA TECH
PS&E for Improvements at Mill Creek at 15th St NW
The following scope of services describes our proposed tasks for completing Phase 2 - PS&E for Mill
Creek at 15th St NW Improvement. The project consists of providing support to the City for permit
applications, and the preparation of PS&E for the Mill Creek culvert cleaning under 15th St NW and
habitat improvements to the roadside ditch paralleling 15th St NW on the south side from West Valley
Highway east to Mill Creek. This phase is expected to have a 3-month duration. Landau Associates will
be providing support under the following tasks as defined in their attached scope and fee.
Task 1 -Permit Support
This task is created to provide support to the City for the preparation of graphics or other support
documentation to assist the City in applying for applicable permits for the project. Since it is unknown the
level of support required or the issues that permitting agencies may require support, an arbitrary budget
amount is established under this task. Effort may be expended up to this budget amount but will not
exceed it without prior written approval by the City.
Task 2 -Preparation of PS&E
Final Design and Contract Documents: Under this task, the final contract documents to construct the
project will be prepared using accepted engineering practices, comments from the CITY, and the
standards set forth in Exhibits A-1 and A-2. Deliverable documents are described in Exhibit A-4. The
preliminary drawing list is described in Exhibit A-5. Plan-set scales have been set based on using full size
drawing for construction. Tetra Tech will prepare the special provisions required for project construction.
The City will prepare the complete specification package which will include the Tetra Tech prepared
special provisions. No traffic control plan will be prepared. No curb and gutter or driveway profiling will be
prepared. Construction easements, if required, will be shown dimensionally on the drawings, however,
the legal description will be prepared by the City. Subtasks will include the following:
2.1 Fifty percent (50%) PS&E: Through the following subtasks the 50-percent PS&E will be
prepared for CITY review:
2.1.1 Prepare 50% design plans incorporating the results from the hydraulic analysis
technical memorandum.
2.1.2 Prepare outline of special provisions in CITY format for items of work not covered by
the WSDOT Standard Specifications.
2.1.3 Prepare bid items, quantities, and construction cost estimate
2.1.4 Submit 50% plans to CITY for comment.
2.2 Ninety-percent (90%) PS&E: Through the following subtasks, CITY comments will be
incorporated from the previous tasks and 90-percent PS&E will be prepared for CITY review.
Tasks will include the following:
Exhibit A
Agreement No. AG-C-321
Page 7 of 7
2.2.1 Participate in a meeting with CITY staff for a design coordination review of
comments of the 50% submittal.
2.2.2 Prepare special provisions for items of work not covered by the WSDOT Standard
Specifications.
2.2.3 Prepare 90% design plans incorporating review comments received from the CITY.
2.2.4 Prepare bid items, quantities and a construction cost estimate.
2.2.5 Submit 90% plans to CITY for comment.
2.3 Final Contract Documents: Through the following subtasks, using the 90-percent PS&E and
associated materials from the previous tasks, the final camera-ready bid documents will be
prepared:
2.3.1 Participate in a meeting with CITY staff for design coordination review of comments
on the 90% submittal.
2.3.2 Complete final special provision specifications and submit to the CITY.
2.3.3 Prepare final plans and submit a check copy for CITY staff final approval.
2.3.4 Submit bid items, quantities and a construction cost estimate including copies of the
quantity and design computations.
2.3.5 Incorporate final CITY comments and submit final stamped and signed plan
originals for copying by the CITY.
Task 3 - Promect Management
Project Administration: This task includes administration of the contract between the CONSULTANT
and the CITY, preparation of monthly progress reports and quality control. The task includes
administrative efforts needed to coordinate with the subconsultant and to complete the project on time
and within budget. Subtasks will include the following:
3.1 Prepare monthly progress reports for inclusion with the invoice and invoice review.
3.2 Prepare Subconsultant Agreement (1).
3.3 Coordination with the project subconsultant.
3.4 Provide ongoing project management.
3.5 Prepare project plan, design schedule, and design criteria summary.
3.6 Conduct an internal startup meeting with the project team at CONSULTANT'S Seattle Office.
3.7 Conduct QA/QC Review of 90% submittal by a senior engineer.
3.7.1 Quality Control Review by discipline leads.
3.7.2 Quality Assurance Review for contract compliance and meeting project goals.
Exhibit A
Agreement No. AG-C-321
Page 7 of 7
Task 4- Assistance During Bidding
Assistance During Bidding: This task provides assistance during bidding. Subtasks will include the
following: The CITY will print and distribute the bid documents for bidding purposes and place the
necessary advertisements.
4.1 Answer questions during bidding.
4.2 Prepare addendums. COUNTY to mail addendum to prospective bidders.
4.3 Prepare the bid tabulations. The CONSULTANT will attend the bid opening and prepare a
tabulation of all bids. Evaluation of Bidder qualifications will be done by the CITY.
EXHIBIT A-1
GRAPHIC STANDARDS
All plans shall be prepared in accordance with standard practices of the CITY. Sample plans will be
provided by the CITY as a guide. All plan units will be English. Plans shall be prepared as follows:
1. The horizontal scale for site plans shall be 1 "=20' and the vertical scale for profiles shall be
1 "=5'.
2. The plans shall be completed in AutoCAD 2007, the cost estimate shall be done in Excel.
3. Line types and layers shall be consistent with the APWA CAD standard.
4. Full-size plan sheets shall be 22"x34" on standard CITY title and border.
5. Plan sheets utilizing topographic base mapping shall utilize reference files so that the base map
will remain as a single computer file. Each drawing will be a separate computer file with the base
reference file as a separate CAD file.
EXHIBIT A-2
DESIGN CRITERIA
The CITY will designate the basic premises and criteria for the design. Reports, specifications, and
plans, to the extent feasible, shall be developed in accordance with the project design criteria. The latest
edition and amendments of the following documents and input from the CITY will be utilized to develop
the project design criteria:
1. Washington State Department of Transportation (WSDOT), Standard Specifications for Road,
Bridge, and Municipal Construction (2008 English Edition).
2. WSDOT, Standard Plans for Road, Bridge, and Municipal Construction (2008 English Edition).
3. U.S. Department of Transportation, Federal Highway Administration (FHWA), Manual on
Uniform Traffic Control Devices for Streets and Highways.
4. Standard drawings and sample documents prepared by the CITY and furnished to the
CONSULTANT shall be used as a guide in all cases where applicable.
Exhibit A
Agreement No. AG-C-321
Page 7 of 7
EXHIBIT A-3
ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY
The CITY will furnish for the CONSULTANT copies of documents which are available to the CITY that will
facilitate the preparation of the plans, specifications, estimates and reports. These include the following:
1. Access to CITY records for CONSULTANT research and copies of applicable "as-built" plans,
and CD's of applicable reports and photos, as available.
2. Example plans and specifications.
3. Bid tabulations of previous projects as available.
4. CITY'S current AutoCAD title and border drawings (including title sheet, plan sheet, and
plan/profile sheet).
5. All other necessary right-of-way acquisition efforts including additional title reports, appraisals,
right-of-entry for fieldwork, negotiations, right-of-way cost estimates, deed preparation.
6. Printing and distribution of plans and specifications for bidding.
7. GIS data for the project vicinity, including LIDAR topography.
8. Any hydrology and hydraulic data defining flows in the project area.
EXHIBIT A-4
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
The following documents, exhibits, or other presentations for the work covered by this Agreement shall be
furnished by the CONSULTANT to the CITY upon completion of the various phases of the work.
1. Administration
1.1 Monthly invoice and brief progress report.
1.2 Weekly email status report.
2. Final Design and Contract Documents
2.1 Fifty percent (50%) PS&E:
2.1.1 One (1) copy of the outline specifications, submitted electronically.
2.1.2 One (1) copy of the construction cost estimate, submitted electronically.
2.1.3 One (1) half-size copy of the plans, submitted electronically in PDF format.
2.2 Ninety percent (90%) PS&E:
2.2.1 One (1) copy of meeting minutes, submitted electronically.
2.2.2 One (1) copy of the specifications, submitted electronically.
2.2.3 One (1) copy of the construction cost estimate, submitted electronically.
2.2.4 One (1) half-size copy of the plans, submitted electronically in PDF format.
2.3 Final Contract Documents
2.3.1 One (1) copy of meeting minutes, submitted electronically.
2.3.2 Once (1) copy of the check set of specifications, submitted electronically.
2.3.3 One (1) copy of the final specifications, submitted electronically.
2.3.4 One (1) full size check set copy of plans, hard-copy via surface mail.
2.3.5 One (1) copy of final stamped and signed full-size white opaque mylar plans,
via surface mail.
2.3.6 One (1) copy of the quantity, cost estimate, and design computations, hardcopy
Exhibit A
Agreement No. AG-C-321
Page 7 of 7
via surface mail.
2.3.7 Electronic copy of the CAD files, special provision specifications and cost estimate
files on CD format.
EXHIBIT A-5
PRELIMINARY DRAWING LIST
The following is a list of budgeted drawings for the project:
Drawing Title
Title Sheet / Drawing Index (1)
Legend and Abbreviations (1)
Plan and Profile (1"=20') (2)
Planting Details (1) (Created by Landau Associates)
Planting General Notes (1) (Created by Landau Associates)
Erosion and Sediment Control Plan (1"=40') (1)
Details (1)
Total Number of Drawings = 8
Exhibit A
Agreement No. AG-C-321
Page 7 of 7
SCOPE OF WORK
(SUBCONSULTANT) LANDAU ASSOCIATES
TASK 1 - PERMIT SUPPORT
Work performed under this task will provide support to the City in preparation of permit
documents. It is our understanding that the City will be completing the actual permit documents
including a hydraulic project approval and any required permits and approvals from the U.S.
Army Corps of Engineers, the Washington State Department of Ecology, and the City of
Auburn. It is also our understanding that the City will be completing a Biological Assessment to
comply with the Federal Endangered Species Act. Landau Associates support to the City in
preparing permit documents may include graphics, consultation, or short written sections that
can be inserted into permit documents. The level of permit support required has not been
defined at this time; therefore, an arbitrary budget amount is established under this task. Effort
may be expended up to this budget amount but will not exceed it without prior approval by the
City.
TASK 2 - REVEGETATION AND PLANTING PLANS
Work performed under this task will include a revegetation plan for areas that will be disturbed
during the culvert cleaning and a planting plan for the roadside ditch paralleling 15th Street
Northwest. The planting plan will focus on creating shade for the roadside ditch and diverse
vegetation structure for wildlife. Controlling invasive species, primarily Reed canary grass, will
be an important part of the planting and revegetation plans. A short technical memorandum will
be prepared with an invasive species control plan. Planting details and Planting General Notes
plan sheets will be prepared as part of the plan set. Additionally, plant bid specifications will be
prepared by Landau Associates and inserted as part of Tetra Tech's bid document package.
We assume that one meeting with the City will be necessary to complete the final design.
Deliverables
• Fifty percent design drawings of the planting plan and planting general notes
plan sheets for City review.
• Ninety-percent design drawings of the planting plan and planting general notes
plan sheets for City review.
• Final Contract design drawings of the planting plan and planting general notes
plan sheets.
• Draft and final invasives control plan technical memorandum.
• Plant bid specifications to be included with the final bid package.
TASK 3 - PROJECT MANAGEMENT
Activities under this task include project set-up and kickoff meeting, coordination and
communication with the City and Tetra Tech, and general project administration. Project
management activities provide the necessary framework to complete project tasks on time and
within budget.
Exhibit A
Agreement No. AG-C-321
Page 7 of 7
EXHIBIT B
FEE SCHEDULE
N
TETMTEGHMCM
Tetra Tech, Inc. CLIENT: City of Auburn
1430 Flnh Avenm, 8wte in
Seattle WA 98101 PROJECT : Mill Creek Culvert at 15th Street NW
(206) 8" -9xm1 AMENDMENT NO. 1
(206) SA]-9x111(FAX)
P.D. No.: 8740011 P.J. No,: 3740011
Estimate of Professional Services
Date: 12/21/2007
...................
Phan D-ripdon
.......
Pdndpal
......
Senior
.....
Engineer
TETRA TEC
Txhldehn
H I KCM
CAD
dmin.
....
Totah
.
Tad Labor
y /
Mesh
E
Printing/
He arts
XPENSES
Computed
CAD
1.10
Mix.
olsi
SUBCON
Landau
SULTANTS 1.10
T-1 Subs.
OTAL
1 Permit Support 10 10 10 10 It) 10 60 $8,096 $290 $162 $497 $2 282 $2,510 $11,103
2 Pre undL of PS&E
2.1 50% ME
2AA Prep= 50% lams 3 30 40 40 113 $15,533 $779 $311 $1,199 $9,310 $10,241 $26.9'2
2.1.2 S ciel ro outline 2 1 3 $454 $9 S9 $20. Si'J
2.1.3 Quantities/C.Acitinu e 2 4 6 $915 $18 $18 $40 $300 $330 $1,285
2.1.4 Submit 1 1 1 3 $400 $9 S8 S19 SJ19
2.2 90% PS&E
2.2 .1 Review meeting 4 4 8 $1,626 $24 $33 $62 $1688
2.2 .2 8 cial ro
isi 12 8 2 22 $3,494 $66 S70 $149 $3,644
21.3 Pre are 90°.
lans 1 16 20 24 61 $8,230 $447 $165 $673 58,903
2.2.4 QuantitmOCastestimate 2 2 4 .5646 $12 $13 $27 S'-4
2.2 .5 Submit I 1 1 3 $400 $9 $8 $19 5419
2.3 Fine] PS&E
2.3.1 Review meeting 4 4 8 $1,626 $24 $33 $62 $1,5kY
2.3.25 ciel r
s 2 4 2 8 $1,069 $24 $21 $50 $1,119
2. 3.3 Pre are final
pans 2 8 10 16 36 $4826 $284 $97 $419 $5.244
2.3.4 Submit check set I I 2 $323 $6 $6 $14 5337
2.3.5 Finalize and submit 1 4 4 2 11 $1,702 $55 $34 $98 51,809
3 Po
ed Management
3 Monihl ssre ons
1 3 3 $566 $9 $II $22 5'589
3.2 Subconsultanla reemeat 2 2 $378 $6 $8 SIS S?97
33 Subcomsuham coordination 8 8 $1,510 $24 $30 S60 SI <70
3.4 Ongoing rojectbimt. 4 8 4 16 $2,688 $48 $54 SI12 $1,316 $1,448 $1248
3.5 pu?pmc -ect "' 1 1 $189 $3 $4 $7 SIW,
3.6 Stet-up meeting 1 2 1 4 $730 S12 $15 $29 5759
3.7 QA/QC cc 2 2 4 5813 $12 $16 $31 5844
4 AW,tane Durin Biddin
4.1
- estions 1 6 7 1,350 $21 $27 $53 $800 $880 $2,483
4.2 m
==! 1 6 2 9 V
E $27 $30 $63 $1,567
4.3 Pre are Bid Tub 1 6 7 ?
,3111 $21 $27 $53 $1?03
TOTALHOURS 35 143 106 10 92 23 409 S60A19 $2,239 $1,208 $3,792 514,008 $15,409 579,620.
DIRECT JOB WAGES(DJW) $68 $59 $42 $30 $30 $24
BILLING RATE(DJW r 3.20) $218 $189 5134 $96 $96 $77
SUBTOTALS $7,616 $26,996 $14,246 $960 $8,832 $1766 Notes:
TOTAL COMPENSATION: $79,620
1. Direct Job wages and number of hours are jar estimating purposes
only. Invoices will be based an actual wages and hours f,l f
assigned to the project.
2. Direct job wages are subject $ ,change to reflect periodic adjuaments
in Tetra Tech salary levels.
3. This Estimate of Professional Services is based on the attached
^Dei nhmnr.
Exhibit C
Agreement No. AG-C-321
Page 1 of 2
EXHIBIT B
BUDGET BREAKDOWN
Landau Associates
Coat of Lah-bw Taak -- -
SooNr aw,a iliac [ c.
sen
baoclate aa,ncer
Wr,µoop
BaNOr D,WW ti sacra k+ I
s-1., stag trs r..y
Nrol coo4.i Gnfy Ref•an
IcA) u..nnr.
ooew„
(Morin) Totals DIroCt
Labor Indlod Coats
(Ovarhaad
211.13%)
A Diect Labor
+Mdl-t
Costs Probt
30%
(DL) total
Labor Coxtx
Task 200 C h Pro ?V -_- _- ? _
Vel :„far; b 4' $1,412 $2,(181 $201 $1,1ti2
Task2- nno( - , 8 38 8 2 40 94 V129 $5,762 $8,491 $819 $9.3Y6
I.1k 3- PlgxA fdana;;'fortl 8 _
3 3 14 $.788 $815 $1,201 $116 $1,316
Total 14 56 6 5 44 3 128 5727 $7,989 $11,773 $1,135 $12,908
Ratob Poal4on $40.38 $32.76 $22.21 $19.17 $24.74 $22,10
Otre lLabor C-1 $565 si,835 $133 $98 $10ft9 W, $3.784
hrdireet C-ts(Ove-M 21 1.13.) $1,193,56 $3,873.31 $281.35 $202.37 $2.298.28 $139.98 $7.989
P11-14 Letwr+indl-d Coat. .?w $1 7 9 S-,108 $41,5 $798 $: 387 3708 !,
30% OL Goat (DL•.3oj
ToWI-LatrorCOxt >'5(1
-_'?3
f - $40
$d56
- $29
$327 $327
$3,713 $20
$226 $1,135
$12,908
o?ECTCOaTS _- --_-- T
?.
Heoronu $225
F Yd ETup 4 I less _
__
??
_ $75
Total - Otber Direct Coats $300
Total...: $13,2118 _
Exhibit C
Agreement No. AG-C-321
Page 1 of 2
TETRA TECH DEFINITIONS
"Reimbursable Expenses" include but are not limited to:
• Air Fare Expenses - Cost of ticket and travel to and from airport by public
conveyances.
• Auto Lease Expenses - Basic charge, gas, oil, repairs, and insurance.
• Auto Expenses - Cost of using Tetra Tech-owned vehicles at the current IRS
mileage rate.
• Boat Expenses - Cost of using rental or leased boats at a fair commercial
rate/hour.
• Meal Expenses - "Out-of-pocket" cost to employees while away from office
on business.
• Lodging Expenses - "Out-of-pocket" cost to employees while away from
office on business.
• Equipment Expenses - Cost of rental or lease of special equipment required
to perform work.
• Lab Fee Expenses - Cost of consumable laboratory supplies and lab use.
• Computer Expenses - Cost for Tetra Tech and outside computers as
follows:
- Tetra Tech computers
• CADD and technical computers - $14.00/hour
• All Other PC's - $ 3.00/hour
- Outside computer hardware and software invoiced at cost to Tetra
Tech.
• Production Expenses - Commercial and "in-office" printing, binding,
and reproduction of reports and contract documents at invoice amount or
a fair commercial rate.
• Miscellaneous Expenses - Direct job expenses and costs not defined in
above categories, such as special licenses, additional "out-of-pocket"
employee traveling costs, etc.
"Subconsultant Expenses" represent the cost of outside subconsultant technical
services and expenses.
"Reimbursable Expense Factor" is an amount which takes into account Tetra Tech
activities related to specific reimbursable expenses; e.g., excise tax, liability insurance,
and special added administrative costs and fees not related to Tetra Tech wages, and
as indicated in the Professional Services Agreement and/or Estimate of Professional
Services.
Exhibit C
Agreement No. AG-C-321
Page 1 of 2
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Reproduction Fees
• Communication Fees
• Mileage at $0.505/mile or the current approved IRS rate.
It is understood that all reimbursements are at cost and will be marked-up 10%.
Anything not listed here will not be paid.
Exhibit C
Agreement No. AG-C-321
Page 1 of 2
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
Right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15tH
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-321
Page 1 of 2
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG-C-010
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses see attached documentation Char es Multi lier Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
$ 821.49
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total:
._.....................................................
TOTAL DUE THIS INVOICE
CONTRACT BREAKDOWN
$ 2,860,00
...............................
$ 3,681.49
Task Amount
Authorized
Prior Invoiced
This Invoice Total Invoiced
To Date %
Expended %
Completed Amount
Remaining
Original
Contract
$22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-321
Page 2 of 2