HomeMy WebLinkAboutITEM VIII-B-4A TY OF UBURN AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Date:
Resolution to accept a Public Works Trust Fund loan for the M Street April 8, 2008
NE/Harvey Road & 8th Street NE Im rovements
Department: Attachments: Budget Impact:
Public Works Resolution 4340 $ 0
Administrative Recommendation:
City Council adopt Resolution No.4340.
Background Summary:
Resolution No. 4340 authorizes the Mayor to execute a Public Works Trust Fund (PWTF) Loan
Agreement for Project No. CP0611, M Street NE/Harvey Road & 8t" Street NE Improvements.
The loan is in the amount of $1,800,000 at an interest rate of one-half percent (1/2%) per annum on the
outstanding principal balance for a 20-year term, with the final payment due July 1, 2028. It requires a
local match of $200,000, which is currently budgeted in the Capital Facilities Plan using traffic impact
fees.
The M Street NE/Harvey Road & 8th Street NE project will reconstruct M Street NE from 4th Street NE to
8th Street NE, remedying the existing poor pavement condition and bringing this segment of M Street NE
up to a modern arterial and truck route standard. The project will modify the intersection of M Street
NE/Harvey Road & 8th Street NE to optimize intersection efficiency and improve the level-of-service. At
the west end of the intersection, 8th Street NE has 2 lanes in the eastbound direction, a left turn only lane
and a right/through lane. The project will add a third eastbound lane at the intersection on 8th Street NE.
The third lane will provide a second eastbound through lane, optimizing the receiving capacity on the
opposite side of the intersection.
W0505-9
04.9.1 CP0611, F5.2.17
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ® Planning & CD ? Fire ? Planning
? Park Board ®Public Works ? Legal ? Police
? Planning Comm. ? Other ® Public Works ? Human Resources
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
_
_
Referred to Until
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_!_
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: May 5, 2008 Item Number: VIII.B.4
AUBURN *MORE THAN YOU IMAGINED
RESOLUTION NO. 4 3 4 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE A PUBLIC WORKS TRUST FUND LOAN
AGREEMENT BETWEEN THE CITY OF AUBURN (THE
CITY) AND THE PUBLIC WORKS BOARD (THE BOARD)
FOR PROJECT NO. CP0611, M STREET NE/HARVEY
ROAD & 8T" STREET NE IMPROVEMENTS
WHEREAS, intersection capacity improvements at M Street NE/Harvey Road and
8th Street NE are programmed in the City's Capital Facilities Plan; and
WHEREAS, the City desires to rehabilitate failing pavement on the arterial
network; and
WHEREAS, the pavement on M Street NE from 4th Street NE to 8th Street NE is in
very poor condition; and
WHEREAS, the M Street NE/Harvey Road & 8th Street NE Improvements will
reconstruct the roadway pavement on M Street NE from 4th Street NE to 8th Street NE,
and construct improvements to increase capacity at the M Street NE/Harvey Road & 8th
Street NE intersection; and
WHEREAS, the City applied for and was awarded a Public Works Trust Fund
Loan for One Million, Eight Hundred Thousand Dollars ($1,800,000) at an interest rate
of one-half percent ('/2%) per annum on the outstanding principal balance for a 20-year
term; and
WHEREAS, the estimated project cost is Two Million Dollars ($2,000,000) and the
City would be responsible for a Two Hundred Thousand Dollar ($200,000) financial
match; and
Resolution No. 4340
April 15, 2008
Page 1
WHEREAS, the scope of work for this Public Works Trust Fund Construction Loan
is identified in EXHIBIT 1: SCOPE OF WORK of the Public Works Trust Fund Pre-
Construction Loan Agreement, PC08-951-PRE-002; and
WHEREAS, it is in the best interest of the City to use Public Works Trust Fund
Loan monies when available to finance capital improvements to the public
transportation system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to accept the Public Works Trust
Fund Loan in the amount of One Million, Eight Hundred Thousand Dollars ($1,800,000),
in accordance with and in substantial conformity with the agreement attached hereto,
marked as Exhibit 1" and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of , 2008.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
Resolution No. 4340
April 15, 2008
Page 2
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
aniel eid,
City Attorney
Resolution No. 4340
April 15, 2008
Page 3
r Public Works Trust Fund
l PO Box 48319
Olympia, WA 98504
Pre-Contract Update Form
Name of Jurisdiction: Auburn Board Action Date:
Loan Number: PC08-951-002
Project Title: M. Street NE / Harvey Road & $th Street NE.
Loan Amount: $1,800,000.00
If you would like to have your?agen:cy's, project or contract number to.access information in the PWB
database, please,proyide us with that number in the space provided below.,
Client Contract. Number:
The following is the information provided to us in your application. If there are any changes to your
Scope of Work or your Budget please provide us with your revised information. Construction and
Emergency projects need to complete the Performance Measure section, and Construction projects also
need to complete the Engineer's Certification. This information will then be used to process your loan
contract.
Project Description:
The M Street NE/Harvey Road & 8th Street NE project will reconstruct M Street NE from 4th Street NE
to 8th Street NE, remedying the existing poor pavement condition and bringing this segment of M Street
NE up to a modern arterial and truck route standard. The project will modify the intersection of M Street
NE/Harvey Road & 8th Street NE to optimize intersection efficiency and improve the level-of-service.
At the west end of the intersection, 8th Street NE has 2 lanes in the eastbound direction, a left turn only
lane and a right/through lane. The project will add a third eastbound lane at the intersection on 8th
Street NE. The third lane will provide a second eastbound through lane, optimizing the receiving
capacity on the opposite side of the intersection
Scope of Work:
The M Street NE/Harvey Road & 8th Street NE project will reconstruct M Street NE from 4th Street NE
to 8th Street NE, a segment of roadway approximately 0.3 miles in length with four travel lanes. The
reconstruction will fix the existing poor pavement condition and fill in any gaps in the sidewalk network.
This project will also modify the intersection of M Street NE/Harvey Road & 8th Street NE to optimize
intersection efficiency and improve the level-of-service. At the west end of the intersection, 8th Street
NE has 2 lanes in the eastbound direction, a left turn only lane and a right/through lane. The project
will add a third eastbound lane at the intersection on 8th Street NE. The third lane will provide a
second eastbound through lane, optimizing the receiving capacity on the opposite side of the
intersection.
Resolution No. 4340
Exhibit 1
Page 1 4/30/2008 8:18:00 AM
Performance Measures (Construction & Emergency Projects Only)
Performance Measures (from Application):;
Describe how the success of the project will be-measured., Be sure to identify
how the change will be measured, the standard against which the-change will be.
Proposed Performance noted, the amount of change that is expected, and when the change will have
occurred.
Measure (For Construction, 1. Increase level-of-service (LOS) during peak hour traffic,
and Emergency applicants; . .
only): 2. Reduce the number of rear-end accidents
3. Increase pavement condition to meet the city's minimum PCI standard
Please'.complete.the following:
How is the Measure to be Measured: Such as reduce outflow by 20% or Reduce accidents by 5% .
1, Upon project completion, level-of-service (LOS) will increase from F to E during peak hour traffic.
2. Upon project completion, the number of rear-end accidents will decrease by 20% from the current average of
12 accidents per 3 years.
3. Upon project completion, the pavement condition index will increase from a rating of 32 to a rating of 100 to
exceed the city's minimum PCI standard.
When: s,;the; Measure :going to be Measured: Such.as measurement will.be accomplished;afler project„ ;
completion or by the end of a' particularyear. =.
1. 30 Days after project completion.
2. Upon project completion.
3. Upon project completion.
Date. Planned to Complete Performance:Meas'ure'.
7/1/2011
Resolution No. 4340
Exhibit 1 Page 2 4/30/2008 8:18:00 AM
Project Financing - (Please Provide any Changes to Budget)
Engineering Report $ 0.00 $ 0.00 ,
(Preliminary Engineering)
Environmental Review $ 10,000.00
$ 0.00 ;
I
Historical/Cultural Review
$ 5,000.00
$ 0.00
Land/ROW Acquisition $ 100,000.00 $0.00
Permits $ 10,000.00
$ 0.00 i
Public $ 5,000.00 $ 0.00
I nvolvementli nformation
$ 0
00 j
Bid Documents $ 150,000.00 .
(Design engineering) .
Construction
i $ 1,520,000.00
$ 0.00
Other Fees (Sales or use $ 0.00 $ 0.00
tax)
Contingency (11.01 %) $ 200,000.00 $ 0.00
Other: (DOH
Review/Approval Fee) $ 0.00
$ 0.00
i
Other: (Construction $ 0.00 $ 0.00
Inspection)
Other. (Audit cost) $ 0.00 $ 0.00
Other: (Service meter cost) $ 0.00 $ 0.00
TOTAL ESTIMATED
COSTS $ 2,000,000.00 $0.00
Resolution No. 4340 Page 3 4/3012008 8:18:00 AM
Exhibit 1
Project Financing - (Please Provide any Changes to Budget)
$_0.00 $ 0.00
$0.00 $0.00
$ 0.00 $ 0.00
0.00
Grants $ 0.00 ' $ 0.00
Loans
This Loan Public Works Board (PWTF or DWSRF w/o $ 1,800,000.00 $ 0.00
Request Loan Fee)
l_._._.... - - --
Other Loan
#1 i
Other Loan
#2
Other Loans
(list sources)
New Loans ' M',
(list sources)-.
Total Loans ?•
k
Local Revenue
Source #1 Traffic Impact Fees
_._....
Source #2
Source #3
Other Local ------------------ ------------------
Revenue (list
_sourcesZ___ _ _
Ilk A
Total Local-
Revenue
Other Funds
New Other
Funds _
Total Other
Funds
Summary Totals
$200,000.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$000
$ 0.00
$ 0.00 '
-_........ ..._ ._._.... .
$ 0.00
---------$-0.00 ,
$ 0.00
$0.00
$ 0.00
$ 0.00
-$ 0.00
Total s r •'..,; ,
$2,000,0 - 00.0 . 0 $ 0.00
Funding
$ 0.00
$ 0.00
$ 0.00
$ 1,800,000.00
$ 200,000.00
$ 0.00
$ 0.00
$ 0.00
Resolution No. 4340
Exhibit 1 Page 4 4/30/2008 8:18;00 AM
Engineer's Certification - (Construction and Drinking Water Projects Only)
Engineer's Certification Form
Loan Agreement Number: PC08-951-002
Name of Jurisdiction: Auburn
Project Title: M Street NE 1 Harvey Road '& 8th Street'NE.
The term of this loan will be based on an engineer's certification of the expected useful life
of the improvements, as stated below, or 20 years, whichever is less. If the local
government prefers the term of its loan to be less than either 20 years or the useful life of
the improvements, the preferred loan term should be indicated: 20years.
, licensed engineer, certify that the average expected useful life for the
improvements described above is 20 years.
Signed:
Date:
Telephone:
Professional Engineer License Number:
Resolution No. 4340
Page 5
4/30/2008 8:18:00 AM
Exhibit 1
Loan Security - (Securing Repayment of Loan)
Loan Repayment Security: General Obligation
Note: If the repayment security is Revenue Obligation, revenue from the following utility system is being
obligated: Sanitary Sewer Wastewater.
Note: If the repayment security is a Local Improvement District, the name of the special assessment
district is .
Resolution No. 4340
Page 6
4/30/2008 8:18:00 AM
Exhibit 1