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HomeMy WebLinkAboutITEM III-BCITY OF 'll j BURN WASHINGTON DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE May 12, 2008 MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Planner Stacey Borland, Parks, Arts & Recreation Director Daryl Faber, Cultural Arts Manager Laurie Rose, Community Services Manager Duanna Richards, Cultural Diversity Liaison Leslie Lehnhoff, Mayor Pete Lewis and Planning Secretaries Kirsten Reynolds and Renee Tobias. Audience Members included: Susan Zoccola, Wayne Osborne, Amanda Flanery, Tanya Rottle and Pat Gallagher II. APPROVAL OF MINUTES April 22, 2008 Member Backus moved to approve the minutes from the April 22, 2008 meeting as submitted, seconded by Member Wagner Minutes approved unanimously 3-0. II. ACTION A. Resolution No. 4345 - Commitment to Communities Community Services Manager Duanna Richards introduced Leslie Lehnhoff as the new Cultural Diversity Liaison to the PCD Members. Ms. Lehnhoff talked about Auburn's future partnership with the National League of Cities'. This partnership will be focused towards building inclusive communities and promoting awareness of diversity in our community; only seven cities in the State of Washington are currently members in the NLC's Partnership of Inclusive Communities. It was clarified that no costs will be associated with joining this partnership and they will be giving the City a free sign to put up identifying Auburn as an inclusive community. Member Backus moved to forward Resolution No. 4345 on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. Page 1 Planning and Community Development Committee Minutes May 12, 2008 Before moving on to the next action item, Mayor Lewis and PCD Members had a brief discussion regarding the length of time the City has been waiting for the Hwy. 18 signs. These signs have been needed for a long time, the Committee was happy they will be installed in the near future. B. Resolution No. 4347 - Authorize the application to aid in financing the White River trail extension Parks, Arts & Recreation Director Daryl Faber request permission to apply for grant money from State of Washington Recreation and Conservation Board for Washington Wildlife & Recreation in the amount of $154,000. Director Faber explained in 1999 King County gave the City money for a parks project; the White River Trail was chosen but the money didn't cover the total project costs. Director Faber reported if the Trails Grant is successful the King County money would serve as a matching grant and allow for the White River Trail project to be completed. Director Faber reported that the Danner Corporation property, proposed to be part of the trail improvement, was purchased nine months ago. There was discussion about what kind of surface materials would be included in the grant. If all is successful notice of the grant should come in early 2009. Member Backus moved to forward Resolution No. 4347 on to full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. C. Ordinance No. 6178 - Traffic Impact Fee Exemption in Downtown Catalyst Area Planner Stacey Borland talked about the history this exemption has traveled through and on June 30, 2008, the codified sunset date will expire. Planner Borland stated some options would be to extend the sunset date for an additional two - five year period. The traffic impact fees are paid at the time building permits are issued. The Committee discussed that the City would be covering approximately $3 million for the four block area. Chair Norman questioned how changing this would affect current negotiations. Mayor Lewis recommended the sunset date be extended for a two year period due to the sense of urgency to get downtown projects going right now. There was further discussion about what the best option would be. The Committee was in agreement that the two year extension would be best and this needs to be viewed as an investment, not a cost. Staff will take this forward to the next PW Committee, then on to Council. Member Backus moved to forward Ordinance No. 6178 on to full Council for approval with the two year extension; seconded by Member Wagner. Motion was approved unanimously 3-0. Page 2 Planning and Community Development Committee Minutes May 12, 2008 IV. DISCUSSION A. Golf Course Public Art Project Proposal Cultural Arts Manager Laurie Rose introduced artist, Susan Zoccola. Ms. Zoccola presented a model of her proposed project to the Committee. The largest piece is proposed to be 10'ft. tall; it is a representation of the movement of a golf swing. The Committee discussed concerns of safety and if the design would be examined for its sturdiness by an engineer. Ms. Zoccola has had other experience in producing large scale pieces for public places and is familiar with the importance to ensure strength and safety. The golf course has already been wired for lighting of these structures; it was commented that during evening events hosted at the restaurant the lighting will increase the dramatic look and feel to the piece. The Committee was in support and very pleased with the proposed art structures. B. Overall Code Update Process Principal Planner Elizabeth Chamberlain and Principal Planner Jeff Dixon talked about the work happening with the consultant; both the consultant and staff have been reviewing Auburn's code against State law. This code update has morphed in to a more extensive update because of qusi-judicial matters; the consultant has been put on hold until priorities have been established. Staff developed a table for the Committee to start discussion around the main priorities. Mr. Dixon spoke about importance of identifying the qusi-judicial matters and identifying the key topics for both immediate action and long-term action. The Committee discussed each section of the document that included Title 18-Zoning, Title-17 Subdivisions and Public Works Design Standards, picking out their individual top ten priorities. Staff received feedback regarding what the Committee thought had not been fully addressed in code yet. It was determined that there were several items should have been addressed in groups. Mayor Lewis asked staff to round up all items that have previously moved forward to Council and list out what Council originally asked for. There was some concerns regarding the Hearing Examiner's interpretation of City Code; it was expressed that Council would like to ensure that the Hearing Examiner understands the purpose and criteria clearly. Chair Norman asked about clarification on the business park, what it should look like, when was the last time it was updated and what the status is currently. There was also a request to review status on the Administrative and Conditional Use Permits. Staff will discuss how Council can provide comments to the Hearing Examiner with the City Attorney Dan Heid. The Committee's code lists were collected and will be returned to their boxes. Page 3 Planning and Community Development Committee Minutes May 12, 2008 V. INFORMATION A. Director's Official Decisions - None B. Director's Report - in Director Bakers absents Principal Planner Elizabeth Chamberlain asked if the sustainable development model code could be bumped to the next PCD meeting; the Committee was OK with that decision. Graffiti Principal Planner Chamberlain gave a quick account which Director Baker shared regarding spray paint regulations. She reported it could be beneficial to keep spray paint behind a counter or locked up requiring individuals to be over 18 years old to purchase this produce in efforts to stop graffiti. The Committee expressed support for staff to examine this further; staff was asked to put together a draft Ordinance to review. C. Personal on Demand Storage (PODS) The Committee reviewed the City's allowances and expressed support for staff to examine having limits on the PODS. The Committee would like to see restrictions such as not blocking sidewalks, but to not be as restrictive as Kent was in the information provided. D. Electronic Sign Code Chair Norman asked if there has been anything included in code when signs are deserted/abandoned. Who would be responsible for the sign and what would the City be able to do about it if it was causing problems. Principal Planner Chamberlain explained if a deserted/abandoned sign was left, it would go be examined by Code Enforcement. E. Auburn Way and Auburn Ave. Triangle Area Chair Norman reported this area needs to be cleaned up. There has been increasing collection of trash in the area surrounding the building. Staff reported there was a pre- application meeting to have a mini-market, but it is now for lease again. Mayor asked staff to send Code Enforcement by this site. F. PCDC Status Matrix Chair Norman stated she will not review the entire matrix document line by line anymore because of the length of the document; if other Committee Members had questions or concerns about the Matrix they were asked to give their input. G. Member Backus and Mayor Lewis reported hearing from a resident in the "H" Street community; this resident has been asking for additional speed limit signs, a traffic study or to have speed bumps/pillows installed. The Mayor reported there have been three community meetings since he's been in office in that community. Mayor will check in to the residents concerns with Public Works staff. Page 4 Planning and Community Development Committee Minutes May 12, 2008 VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:44 p.m. APPROVED THE DAY OF Lynn Norman, Chair Kirsten Reynolds & Renee Tobias, Secretary Page 5