HomeMy WebLinkAboutITEM III-CCITY jOF , *
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WASHINGTON
CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
May 5, 2008
DRAFT MINUTES
Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the
first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen.
Also present during the meeting were: Mayor Peter B. Lewis, Director Dowdy, City Assistant
Director/City Engineer Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer
Bill Helbig, Utilities Engineer Dan Repp, Assistant City Attorney Stephen King, Transportation
Planner Joe Welsh, Sanitary Sewer Engineer Robert Elwell, Project Engineer Leah Dunsdon,
Street Systems Engineer Seth Wickstrom, Engineering Aide Amber Mund, Recreation Special
Programs/Marketing Manager Julie Brewer, Special Events Coordinator Kristy Pachciarz, Network
Communication Engineer Colin Schmalz, Finance Director Shelley Coleman, Matt Nguyen with
Holy Family Parish, Jeff Markiewicz with MCI, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date, April 21, 2008. Motion carried.
B. RIGHT-OF-WAY USE PERMIT NO. 08-06 FOR THE CITY OF AUBURN PARKS AND
RECREATION DEPARTMENT PET PALOOZA EVENT
Special Events Coordinator Pachciarz provided answers to questions regarding traffic safety
presented by the Committee. Pachciarz outlined the route for the Dog Trot and the locations at
which police will be present: V Street SE and 37th Way SE, R Street SE and 36th Way SE, R
Street SE and 35th Way SE, and R Street SE and Stuck River Drive. The route is
approximately 3K in length. Recreation Special Programs/Marketing Manager Brewer said
there will be a variable message sign on Kersey Way to notify drivers of the event. Special
Events Coordinator Pachciarz said there will also be postcards mailed to area residents
advising them of the Dog Trot and asking them to drive cautiously. Member Haugen asked
how many postcards will be mailed out. Brewer responded that the mailing list was compiled by
Multimedia and postcards would be mailed to all residents within a specified area. An exact
count is not known.
Member Haugen asked if precautions were being made to keep event participants out of
residents' yards. Pachciarz answered the participants are to remain on the sidewalks, the route
will be clearly marked with signs, and the registration form included a copy of the rules for the
event. Chairman Wagner asked if the City is providing clean-up services. Pachciarz answered
that clean-up materials would be provided and participants are responsible for cleaning up after
their pets.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
approve Right-of-Way Use Permit No. 08-06 for the City of Auburn Parks and Recreation
Department Pet Palooza Event. Motion carried.
Public Works Committee Minutes May 5, 2008
DRAFT MINUTES
C. RIGHT-OF-WAY USE PERMIT NO. 08-07 FOR HOLY FAMILY PARISH PARADE
Transportation Planner Welsh reviewed the time, location, and route of the parade with the
Committee. The parking strip in front of Holy Family Parish, on 17th Street SE, will be blocked
off with traffic cones and the precession will move west on 17th Street SE, north on B Street SE,
east on 14th Street SE, and back to the church facility via the rear entrance. Matt Nguyen with
Holy Family Parish said the parade was to last approximately 30 minutes. Welsh reported that
the Police Department will be present and the traffic plan states the applicant will notify local
businesses and residents along the parade route. Chairman Wagner asked if there were
homes on 14th Street SE and D Place SE whose only access was 14th Street SE. Nguyen
stated that only the northbound lane would be closed on 14th Street SE. Transportation Planner
Welsh responded that local access for residents would be provided and that there would be
only a lane closure for 30 minutes, not a street closure.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
approve Right-of-Way Use Permit No. 08-07 for the Holy Family Parish Parade. Motion carried.
D. PERMISSION TO ADVERTISE FOR PROJECT NO. CP0759, OLYMPIC MIDDLE SCHOOL
PEDESTRIAN PROJECT
Chairman Wagner asked if this project is being coordinated with the potential H Street LID.
Project Engineer Dunsdon responded that the designs are being coordinated. The only work
being completed under this project that may be modified by the LID is the replacement of the
crosswalk pavement markings on H Street. Assistant Director/City Engineer Selle said changes
were made so the pathway improvements will not be replaced by the LID.
Wagner asked if it was being made clear to citizens why they can no longer drive over to park
in the grass and watch sports events. Dunsdon responded that the school district requested
the City install no parking signs. Wagner expressed concern that even with signs people would
be able to physically drive on to the grass and park. Mayor Lewis asked if there were concrete
or asphalt blocks present between the roadway and the property. Dunsdon responded that
there were not. Assistant Director/City Engineer Selle explained the reason why an extruded
curb was not included in the project, to protect the area in question, is that such a curb would
need to be removed in the future because of the H Street LID. The Committee recommended
extra no parking signs be placed in the area, including on the fence by the school. Member
Haugen was concerned that the no parking signs would be ignored. Mayor Lewis stated that
the signs would be temporary until the construction of the curbing with the LID project.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council grant permission to advertise for Project No. CP0759, Olympic Middle
School Pedestrian Project. Motion carried.
E. PERMISSION TO ADVERTISE FOR PROJECT NO. CP0808, 2008 LOCAL STREET
PAVEMENT PRESERVATION
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council grant permission to advertise for Project No. CP0808, 2008 Local Street
Pavement Preservation. Motion carried.
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F. PERMISSION TO AWARD CONTRACT AG-S-020-08 TO TRAFFICOUNT INC., FOR
TRAFFIC DATA COLLECTION
Chairman Wagner asked how many locations would be included in the traffic data collection.
Engineering Aide Mund answered there are 185 locations and Trafficount Inc. reported that
they can perform the counts at the price estimated. Vice-Chair Cerino asked if the counts were
manual or electronic. Mund answered the counts would be tube counts. Mund fielded
questions asked by Chairman Wagner regarding turn movements. She said there would be
individuals present tracking the turn movements. Mund informed the Committee that
Trafficount Inc. has worked with the City in the past. Wagner asked if Mund would be
performing data reduction. Mund responded that she would be compiling the data. Mayor
Lewis asked if the data was electronic. Mund responded that it was.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council award contract AG-S-20-08 to Trafficount Inc., for traffic data collection.
Motion carried.
III. ISSUES
A. ORDINANCE NO. 6173 AMENDING SECTION 10.36.390 OF THE AUBURN CITY CODE
RELATED TO CREATING A TWO HOUR PARKING ZONE ON WEST MAIN STREET AND F
STREET NW
Mayor Lewis stated that the request from the parking zone came from local businesses. Vice-
Chair Cerino stated the commuter overflow from the Sounder train station was what prompted
the request. Member Haugen stated her concern for parking being available for employees of
the area businesses. The Committee discussed the parking options that were available for
employees. Member Haugen said that commuters might start parking illegally following the
creation of the proposed parking zones. Director Dowdy pointed out that there were lots
offered to Sounder commuters which are under utilized.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council adopt Ordinance No. 6173 amending section 10.36.390 of the Auburn City
Code related to creating a two hour parking zone on West Main Street and F Street NW.
Motion carried.
B. RESOLUTION NO. 4335 INTERLOCAL AGREEMENT WITH THE CITY OF PACIFIC
ESTABLISHING SANITARY SEWER SERVICE BOUNDARIES BETWEEN THE CITY OF
AUBURN AND THE CITY OF PACIFIC
Sanitary Sewer Engineer Elwell provided a description of the agreement. The new owner of the
business formerly know as Cool's Cafe, at the south end of A Street, just north of the White
River, has had difficulty getting a septic system approved by the King County Health
Department. The City of Pacific does not have sewer available in the area and there are no
current plans to provide service. The City of Auburn does have sanitary sewer available
nearby. The agreement would allow parcel nos. 335440-0700, 335440-0708, 335440-0705,
362104-9073, and 665500-0025 be added to the City of Auburn's sanitary sewer service area.
Chairman Wagner stated that the location in question should have to be annexed into the City
of Auburn in order to benefit from City services. Mayor Lewis explained why that is not a viable
option. Vice-Chair Cerino said that the area would need to be de-annexed from the City of
Pacific and then annexed into the City of Auburn. The Committee continued discussion about
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Public Works Committee Minutes May 5, 2008
DRAFT MINUTES
the annexation process, the difficulties presented by the location of the parcels and other
property in the area.
Vice-Chair Cerino commented on the City of Auburn providing sewer service to the Lake Tapps
area to help prevent lake pollution and that area was not annexed by the City. He felt that this
situation is very similar in nature. Wagner concurred and stated with the septic tanks in the
area outlined in the agreement there may be a potential for pollution and the agreement may be
justified to protect water quality for the White River. Member Haugen asked if there were
records available showing the failure rate for septic tank systems in the area. Cerino
responded that any such records would be held by the City of Pacific or King County.
Member Haugen asked about the cost for the property owner of hooking into City sewer if it
were made available. Sanitary Sewer Engineer Elwell responded the distance of the sewer line
would be approximately 100 feet and the exact cost would need to be calculated by the Utility
Technician. Elwell also explained that the agreement did not allow construction and only
established the sanitary sewer boundaries between Pacific and Auburn.
It was move by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council adopt Resolution No. 4335 Interlocal Agreement with the City of Pacific
establishing sanitary sewer service boundaries between the City of Auburn and the City of
Pacific. Motion carried.
C. RESOLUTION NO. 4350 LICENSE AGREEMENT WITH MCI COMMUNICATIONS INC TO
PLACE AND MAINTAIN UNDERGROUND COMMUNICATIONS FACILITIES WITHIN A CITY
OWNED CONDUIT ALONG A PORTION OF CITY OF AUBURN RIGHT-OF-WAY
Network Communication Engineer Schmalz, Transportation Planner Welsh, and Jeff
Markiewicz with MCI were present to field questions presented by the Committee.
Chairman Wagner asked about the language on page 2, section 2.4. Wagner asked if the
existing City conduit is incompatible with the MCI installation, would the City be responsible for
the cost of making repairs to the conduit. Jeff Markiewicz with MCI responded MCI paid
consultants to review the conduits thus confirming their compatibility and condition. MCI
wanted to know the condition of the existing conduits prior to entering a licensing agreement
with the City. Chairman Wagner asked that the language in section 2.4 be removed. Assistant
City Attorney King responded that the language could be removed because at the time the
agreement was drafted the condition of the City's conduits was unknown. King further
discussed the language in section 2.4 and its impact on the agreement. Markiewicz stated the
reason the consultant was hired by MCI was to ensure MCI would not have to go to the City and
request repairs be made. Discussion regarding the exact language of the agreement as it
applies to repairs continued between King, Markiewicz, and the Committee.
The ability for either party included in the agreement to terminate the agreement upon thirty day
notice was discussed by the Committee and Assistant City Attorney King. King fielded
additional Committee questions regarding the language of the licensing agreement.
Chairman Wagner asked about page 4, section 4.2, asking if the section covered the cost of
the consultant work performed by MCI that was previously discussed. Markiewicz stated the
consultant fees were in addition to other fees, such as main fees, license fees, rental charges,
etc. Assistant City Attorney King discussed advanced payments being made to the City, debits
and credits as outlined in sections 4.1 and 4.2.
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King answered questions presents by Chairman Wagner regarding section 7.2 and application
to governmental agencies. King stated that MCI would still be subject to the Public Right-of-
Way agreement. Mayor Lewis, Chairman Wagner, Director Dowdy, Transportation Operations
Engineer Nutter, and Markiewicz discussed the possible need to relocate conduits and fiber and
the cost to the City.
It was moved by Vice-Chair Cerino and seconded by Chairman Wagner that the Committee
recommend Council adopt Resolution No. 4350 License Agreement with MCI Communications
Inc. to place and maintain underground communications facilities within a City owned conduit
along a portion of City of Auburn Right-of-Way. Motion carried.
IV. DISCUSSION AND INFORMATION
A. RESOLUTION NO. 4349 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF AUBURN AND LEE FIELDS
FOR REAL PROPERTY
The Committee discussed the location of the property and the existence of a right-of-way verse
an easement. Mayor Lewis reported there was a preexisting easement and not right-of-way.
Vice-Chair Cerino stated the purchase of the property would prevent development later which
would require wetland mitigation to expand the cemetery. Member Haugen commented on
existing situations on the West Hill and the need to reserve the property for future use and
cemetery expansion. Finance Director Coleman was present to answer questions presented by
the Committee.
B. TRAFFIC IMPACT FEES UPDATE
Transportation Planner Welsh presented the Committee with data on existing traffic impact fees
and the proposed increases. Welsh stated the traffic impact fees were designed to pay for road
capacity improvements, specifically adding lanes. The recently annexed portions of the City
contain road capacity projects that have already been identified in the Comprehensive
Transportation Plan and as a result of adding those projects to the City's list of projects to
complete, the Public Works Department is recommending the average traffic impact fees
increase. Welsh identified the projects in the annexation area and discussed the proposed fee
increases as outlined in Attachments A and B of the provided handout.
Chairman Wagner asked about the cost of the two projects in the annexation area.
Transportation Welsh responded the first project, which includes adding a lane of roadway from
112th Avenue eastward, almost to 132nd Avenue and the estimated cost in the Comprehensive
Transportation Plan is $9.1 million. Mayor Lewis discussed the exact location of the project with
the Committee. Welsh continued the second project is from 8th Street NE/Lea Hill Road/312th
Street from M Street to 124th Avenue, adding two general lanes, one in each direction. The
estimated cost for the second project is $16.5 million. Chairman Wagner asked if a bridge was
included in the estimate. Director Dowdy responded it was not. Mayor Lewis stated the Council
needs to go into conversation with the Planning and Development Committee regarding
establishing a zoning plan for the Lea Hill area and that it would affect development and the
existing Comprehensive Transportation Plan, as it relates to the projects in the annexation area.
Transportation Welsh reviewed the differences in traffic impact fees for various types of
developments and businesses. Welsh fielded questions from the Committee about how fees
are calculated, the definitions of "Gross Leaseable Area," and "Gross Floor Area."
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Chairman Wagner asked about the traffic impact fees for Day Care Centers. Welsh responded
Day Care Centers tend to generate traffic at specific times of the day and that figures into the
calculation of the traffic impact fees applicable to Day Care Centers.
Wagner questioned the validity of the data pertaining to High Schools and Elementary Schools.
Welsh answered the data is from ITE and he would review it for accuracy.
The Committee discussed the traffic impact fees applicable to fast food restaurants and Welsh
further explained the terminology used and the data's relationship to the traffic impact fees.
Chairman Wagner requested an Ordinance be presented to the Committee to make the
discussed changes.
C. CAPITAL PROJECT STATUS REPORT
Item 13, CP0752, M Street SE Sidewalk LID
Chairman Wagner asked if there was time sensitivity related to the project. Senior Project
Engineer Helbig answered there was not.
Item 16, R Street SE Utility Improvements
Member Haugen asked for clarification regarding a sample release form received by a property
owner on M Street SE. Assistant Director/City Engineer Selle explained that the release is
presented to the property owner by the City's contractor, giving the contractor permission to
work on the property and allowing the property owner to verify the quality of the property
restoration work done, prior to the City approving and accepting the project.
Item 21, CP0701 8`h & R Street Traffic Signal
Chairman Wagner requested a mid-design review be presented to the Committee at the next
Public Works Committee Meeting.
Item 28, CP0760 Auburn Way North Pedestrian Crossing
Chairman Wagner requested a mid-design review be presented to the Committee at a future
meeting.
Item 29, C518A Downtown Water Quality Facility
Chairman Wagner asked what the solution is to the discrepancy between the budget and the
estimated cost of the project. Helbig answered that costs will be refined as the design
progresses and additional funding needs will be identified then. Director Dowdy stated a future
budget amendment would be required.
Item 33, C512A Emergency Power Generators
Chairman Wagner asked if the Public Works Department was coordinating with
Project/Construction Manager Steve Burke and the generator projects for the Senior Center
and Community Center. Senior Project Engineer Helbig responded that Public Works project
was for two specific locations. Wagner recommended coordination between the Public Works
and Facilities projects in regards to the type of generators being used and the interchangeability
of parts between the generators.
Item 34, CP0624. Well 5 Rehabilitation
Member Haugen asked about the update on the Lakeland Hills water projects. Assistant
Director/City Engineer Selle responded that the update would be presented at the meeting after
next.
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DRAFT MINUTES
Item 38, SR-164 Corridor Study
Chairman Wagner asked if the City was working toward a discussion with the Muckleshoot
Tribe. Mayor Lewis responded the discussion has been delayed however he expects it to be
scheduled for the end of the current week or the beginning of next week.
ADDITIONAL DISCUSSION
RESOLUTION NO. 4328 AND RESOLUTION NO. 4340
Chairman Wagner had questions regarding the grant funds referred to in Resolution No. 4328
and Resolution No. 4340. Wagner asked if the funds were dependent on the City improving the
roadways in question to meet truck standards. Wagner stated he didn't believe it was the City's
intention to bring M Street to tuck standards. Wagner expressed concern about the language
on the agenda bills for the Resolutions. Director Dowdy stated it was the City's intent to bring M
Street to current standards as a truck route. Mayor Lewis requested further explanation.
Director Dowdy responded that the grant applications would need to be reviewed to determine
the basis for the grant and loan awards.
Mayor Lewis asked given that the City stated in the grant application the City would rebuild M
Street to truck standards and given the cost of doing so, is it the Engineer's opinion that the
cost estimate is accurate. Assistant Director/City Engineer Selle responded that it would need
to be verified that the estimates were based on the cost of bringing the roadway to truck
standards.
Assistant City Engineer Gaub reported to the Committee that both grants in question were
awarded based on the City bringing the roadways up to a truck standard. Chairman Wagner
asked for the definition of a truck standard. Gaub responded that there is no specific truck
standard pavement design and that each project would be developed using a geo-technical
engineer and be designed based on the traffic and soil conditions for the roadway.
Vice-Chair Cerino stated that the types of trucks that traveled on West Valley Highway verses
M Street were different in size. Gaub concurred and stated that the loads and volumes would
be taken into consideration by the geo-technical engineers during the design phase. Mayor
Lewis asked if the estimate of cost was accurate to reflect the truck standard design and Gaub
answered that the preliminary estimates are for a truck standard.
EAST VALLEY HIGHWAY
Director Dowdy announced there was work commencing on East Valley Highway this week until
the third week of June and road closures from 9 a.m. until 3 p.m.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:08 p.m.
Approved this 19th day of May, 2008.
Rich Wagner
Chairman
Jennifer Rigsby
Public Works Department Secretary
File: 17.2
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