HomeMy WebLinkAboutITEM III-D
AUBURN
WASHINGTON
MINUTES
FINANCE COMMITTEE
MAY 5, 2008
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Sue Singer and Member Bill Peloza. Present during the meeting
were Mayor Peter B. Lewis, Finance Director Shelley Coleman, City
Attorney Daniel B. Heid, Human Resources/Risk and Property
Management Director Brenda Heineman, Public Works Director Dennis
Dowdy, Planning, Building and Community Director Cindy Baker,
Environmental Protection Manager Aaron Nix, Network Communications
Engineer Colin Schmalz, Sewer Engineer Bob Elwell and City Clerk
Danielle Daskam. Also in attendance was Jeff Markiewizc of MCI
Communications.
II. APPROVAL OF MINUTES
A. Minutes of the April 21, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the April 21, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 373596 through 374040 in the
amount of $2,166,281.74 and a wire transfer in the amount
of $4,389.84 and dated May 5, 2008.
2. Payroll
F4.9.2
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Finance Committee Minutes May 5, 2008
Payroll check numbers 523142 to 523273 in the amount of
$353,333.88 and electronic deposit transmissions in the
amount of $1,110,751.50 for a grand total of $1,464,085.38
for the pay period covering April 17, 2008 to April 30, 2008.
Committee members reviewed vouchers and briefly
discussed vouchers 66, 373615, 373619, 373620, 373657,
373869, 373916, 373900 and 374026.
Vice Chair Singer moved and Member Peloza seconded to
approve the vouchers.
MOTION CARRIED. 3-0.
B. Contract Administration
1. Agreement for Professional Services Contract No. 08-09
An Agreement for Professional Services Contract No. 08-09
with Tetra Tech, Inc. for professional services related to the
15th Street Culvert Enhancement Project
Committee members reviewed the contract with Tetra Tech.
Vice Chair Singer moved and Member Peloza seconded to
approve the contract administration item.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee review.
B. Resolutions
1. Resolution No. 4315
03.4.1.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Interlocal Agreement between the City of Auburn and the
Department of the Army for design of the Mill Creek
Restoration Project
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Finance Committee Minutes May 5, 2008
Environmental Protection Manager Nix explained that the
Army Corps of Engineers conducted their eco-system
restoration study, in which Mill Creek was identified for
restoration. The Design Agreement with the Army Corps of
Engineers will provide a thirty-five percent design for
restoring Mill Creek from the base of Peasley Canyon to the
city limits. The City's share of $110,000 will be matched with
$300,000 from the Corps of Engineers. The City's share will
be borne by the Storm Fund. The restoration project will
restore salmon habitat and improve the creek flow.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4315.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4348
A3.13A
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Purchase and Sale Agreement between the City of Auburn
and Eric A. Hamilton for real property
Human Resources/Risk and Property Management Director
Heineman stated that the Purchase and Sale Agreement is
for the sale of property located along B Street NW at 50th
Street NW.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4348.
MOTION CARRIED UNANIMOUSLY. 3-0.
3. Resolution No. 4349
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Purchase and Sale Agreement between the City of Auburn
and Lee Fields for real property
Human Resources/Risk and Property Management Director
Heineman stated that the Purchase and Sale Agreement is
for the purchase of property located adjacent to Mountain
View Cemetery. The property consists of 4.4 acres.
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Finance Committee Minutes May 5, 2008
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4349.
MOTION CARRIED UNANIMOUSLY. 3-0.
V.
DISCUSSION ITEMS
A. Resolution No. 4335
04.6.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Agreement establishing sanitary sewer service boundaries between
the City of Auburn and the City of Pacific
Sewer Utility Engineer Elwell explained that an area on the south
end of A Street SE just north of the White River lies within the city
of Pacific. The City of Pacific has no plans to service the area with
sewer, and the interlocal agreement will allow the City of Auburn to
provide sewer service to the area.
B. Resolution No. 4350
03.10.9
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and MClmetro Access Transmission
Services for a license to use the City of Auburn's conduits
Public Works Director Dowdy reported that Resolution No. 4350
was presented to the Public Works Committee earlier today for
approval. The agreement provides for the lease of City conduits to
MCI in exchange for a fee of $0.35 per linear feet and pulling fiber
for the City in the downtown area. MCI will also survey the entire
City conduit system.
VI.
ADJOURNMENT
There being no further business, the meeting adjourned at 6:48 p.m.
APPROVED THE DAY OF MAY 2008.
Nancy Backus, Chair
Danielle Daskam, City Clerk
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