HomeMy WebLinkAboutITEM V-C-4
ADBURN
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Award Contract 08-01 Date: May 12, 2008
Department: Attachments: Budget Status Sheet, Budget Impact:
Public Works Bid Tab Summary & Ma $ 0
Administrative Recommendation:
City Council award Small Works Contract 08-01, Project Number CP0752, M Street SE Sidewalk LID, to
Asphalt Patch Systems, Inc. on their low bid of $156,730.00.
Background Summary:
The M Street SE Sidewalk Local Improvement District (LID) will construct sidewalks on the west side of M
Street SE between 29th Street SE and 37th Street SE. This project will be partially City funded and
partially funded by the nearby property owners through LID No. 350, which was formed by Council at the
August 6, 2007 City Council meeting.
A project increase of $6,116 within the 328 fund/account may be necessary; however, staff recommends
waiting until acceptance of the final pay estimate for this project to consider a budget adjustment (if
necessary) since the total cost of the project can be more accurately determined at that time.
W0519-4
04.12.1 CP0752
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board NPublic Works ? Legal ? Police
? Planning Comm. ? Other N Public Works ? Human Resources
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
Referred to Until _
Tabled Until _/_!_
Councilmember: Wagner Staff: Dowd
Meeting Date: May 19, 2008 Item Number: V.C.4
AUBURN *MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0752 Project Title: M Street SE Sidewalk LID
Project Manager: Seth Wickstrom
Initiation Date: July 2. 2007
Advertisement Date: N/A (small works)
Award Date:
0 Project Initiation
0 Permission to Advertise Date: May 12, 2008
Contract Award
Q Change Order Approval
Q Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding Prior Years 2007 2008 Future Years Total
328 Fund - CIP Fund* 240,300 240,300
Total 0 0 240,300 0 240,300
*The 328 Fund will completely fund the project initially, then be partially reimbursed as the LID assessments are collected from the individual
property owners in the amount of ($112,078).
Estimated Cost (Funds Needed)
Activity Prior Years 2007 2008 Future Years Total
Design Engineering - City Costs** 350 350
Design Engineering - Consultant Costs 28,000 28,000
Construction Estimate 156,730 156,730
Project Contingency (5%) 7,837 7,837
Construction Engineering - City Costs** 500 500
Construction Engineering - Consultant Costs 7,000 7,000
LID Financing - City Costs 46,000 46,000
Total 0 0 246,416 0 246,416
**City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here.
328 CIP Budget Status
Prior Years 2007 2008 Future Years Total
***328 Funds Budgeted () 0 0 (240,300) 0 (240,300)
328 Funds Needed 0 0 246,416 0 246,416
***328 Fund Project Contingency () 0 0 0 0 0
328 Funds Required 0 0 6,116 0 6,116
*** ( # ) in the Budget Status Sections indicates Money the City has available.
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BID TABULATION
BID TOTALS SUMMARY
Project Name: CP0752, M Street SE Sidewalk LID
Prepared by: City of Auburn
Bid Date: 5/6/08
ENGINEER'S ESTIMATE: $ 148,050.00
AVERAGE BASIC BID AMOUNT: $ 182,777.81
BASIC BID SPREAD AMOUNT: $ 52,095.62 Basic BID Amount Spread $ Spread %
LOW BIDDER: Asphalt Patch Systems $ 156,730.00 $8,680.00 5.86%
Second Bidder: AA Asphalting, Inc. $ 208,825.62 $60,775.62 41.05%
Total BID (No Tax Applicable)
Asphalt Patch Systems $ 156,730.00
AA Asphalting, Inc. $ 208,825.62
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29TH ST SE
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WASHINGTON
PROJECT CP0752
M STREET SE
SIDEWALK LID
nor=E LOCATION OF NEW
SIDEWALK
IMPROVEMENTS
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1 SCALE: 1 inch = 250 feet
1
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31 RD ST SE
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32ND ST SE
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D ST SE
33RD ST SE
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ELEMENTARY
I 34TH ST SE
M M PL SE
' 35TH ST SE w
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1 35TH ST SE
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38TH ST SE
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