HomeMy WebLinkAboutITEM III-BCITY OF
UBURN
WASHINGTON
DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
May 27, 2008
MINUTES
1. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS
Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on
the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members
present were: Chair Lynn Norman, Member Rich Wagner and Member Nancy Backus (arrived
at 5:03 p.m.) Also present were Planning Commission Chair Judi Roland, Vice Chair Kevin
Chapman, Planning Commissioners Dave Peace, Joan Mason, Peter DiTuri, Robert Bagget,
Ron Copple, Michael Hamilton; Hearing Examiner Phil Olbrechts; Director Cindy Baker,
Principal Planner Elizabeth Chamberlain, Planner Stacey Borland, Principal Planner Jeff Dixon,
Planner Jeff Storrar, Planner Chris Andersen, Planner Angelique Moser, City Attorney Dan
Heid, Mayor Pete Lewis, Parks Maintenance Manager Mike Miller and Planning Secretary
Renee Tobias.
Audience Members included: Wayne Osborne and Senior Planner Kent Hale of ESA Adolfson.
II. ACTION
A. Resolution No. 4355 Park Maintenance Surplus Property
Parks Maintenance Manager Mike Miller reported that the cost of maintaining the equipment
has exceeded the life of the equipment and asks that the property be declared surplus.
Member Wagner moved to forward Resolution No. 4355 on to full Council for approval;
Chair Norman concurred.
Motion was approved unanimously 2-0.
III. APPROVAL OF MINUTES
Member Wagner moved to approve the minutes from the May 12, 2008 meeting as submitted,
Chair Norman concurred.
Motion was approved unanimously 2-0.
Member Backus arrived at this time.
IV. DISCUSSION
A. Ordinance No. 6179 - Amendment of 2007-2008 Biennial Budget
The committee reviewed the packet material and had no questions for Finance Director
Coleman. Committee showed support for Ordinance No. 6179.
Mayor provided information regarding the increase and decrease in sales revenue during the
next few months.
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B. Resolution No. 4361 - Downtown Promenade
Principal Planner Elizabeth Chamberlain reported that staff has been working on a concept of a
promenade and linear open space on the west side of Division Street between West Main and
2nd Street SE. This promenade would connect into the City Hall Plaza, which was recognized
by a resolution in 2006. .
Mayor clarified that the promenade continues to 3rd Street and staff will revise resolution to
reflect 20 feet on the west side from W. Main Street to 2nd Street SE and 14 feet from 2nd Street
to 3rd Street SE.
Member Wagner expressed support for this resolution and asked that a budget impact be
included when it goes forward to Council. This will go to Public Works Committee with changes
on June 2"d and then to Council.
Member Backus moved to forward Resolution No. 4361 with revisions on to full Council
for approval; seconded by Member Wagner.
Motion was approved unanimously 3-0.
V. JOINT MEETING WITH PLANNING COMMISSION & HEARING EXAMINER
Introductions of Planning Commissions, Hearing Examiner and staff were made. Mayor talked
about Council goals and vision and expressed that he would like to have more joint meetings to
discuss goals further.
Roles
City Attorney Dan Heid reviewed the roles of the three groups and the related State laws. City
Council serves as a legislative body for the City with broad authority. Planning Commissioners
are volunteers serving as a "planning agency" who are tasked with reviewing ordinances,
preparing local comprehensive plans and serving as an advisory board to the City Council. City
Council is not required to adopt recommendations. A Hearing Examiner's role is limited to
hearing and reporting on any proposal to amend current zoning ordinances. If an appeal is
made on a variance, it would go to the City Council. In the future, the appeal would go to
superior court. Director Baker distributed a current Land Use Decision Process matrix.
Member Wagner talked about the Council's quasi-judicial roles and hopes that the Planning
Commission provides feedback to the PCD on how best to change zoning, codes and design
standards. Mr. Heid reported that issues of a limited application would be quasi-judicial and
items with broad requirements would be legislative. The Hearing Examiner is quasi-judicial.
For the most part, Planning Commission is legislative, deciding broad issues. Director Baker
explained that the Planning Commission should assume they are making legislative
recommendations unless staff advice differently.
Council Retreat Vision/Goals
Mayor Lewis reported that there was a vast amount of information covered at the Council retreat
and provided a brief review of the goals. Mayor Lewis asked if there was interest from the
Planning Commission to have a workshop with the Council to focus on the vision and goals of
the Council. It was felt that the Planning Commission did not need an extra workshop but would
like the notes from the retreat. Member Wagner distributed a document that outlined his
understanding of the retreat and council's vision.
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What's Being Worked On
Mayor Lewis stated that a few of the projects being worked on include the Community Center,
Downtown redevelopment with a promenade and plaza focus, Valley Drive-in and Robertson
property, repair and maintenance of roads, annexation areas to bring communities together. It
was noted that the new City Hall Annex is on hold until the hospital completes the parking
garage.
Char Norman added that neighborhoods surrounding the downtown core are important and will
be identified as specific uses. Some of the challenges include restraint by the Growth
Management Act, meeting growth quota and maintaining the quality of neighborhoods. Also, a
strong transportation component is a focus with a Lakeland shuttle to begin early 2009.
Director Baker gave a brief report on the Conditional Use Permit (CUP) moratorium. Member
Backus asked the Hearing Examiner what the Council could do to be of assistance. Mr.
Olbrechts stated that the CUP moratorium has helped to address issues. The level of detail that
the Planning staff provide is sufficient to help with his decisions on preliminary plats.
Director Baker talked about "The List" and invited all to send recommendations to add to "The
List".
The Planning Commissioners and Hearing Examiner departed the meeting at 6:19 pm.
VI. ACTION (continued)
A. Ordinance No. 6095 - Shoreline Master Program
Principal Planner Jeff Dixon introduced consultant Kent Hale from ESA Adolfson who will
provide continuity on this project in Aaron Nix's absence. Mr. Hale provided a brief background
on the project. The draft shoreline Master Program and updated Washington Department of
Ecology Comment/Response matrix was reviewed. Chair Norman indicated that it has taken
the Committee a long time to get to this point and the deadline for completion of the Plan is
June 30, 2008.
Vice chair Backus moved to forward Ordinance 6095 on to full Council for approval;
seconded by Member Wagner; Chair Norman concurred.
Motion was approved unanimously 3-0.
VII. DISCUSSION (continued)
A. Amend Downtown Design Guidelines (6:48)
Principal Planner Chamberlain presented several potential code amendments to the Downtown
urban Center (DUC) zone and Downtown Design Guidelines to address the proposed four
mega-block redevelopment. Ms. Chamberlain was asked to provide additional information
regarding costs for a potential underground parking and criteria for shared and consolidated
parking. Ms. Chamberlain will send the questions electronically to the Committee. At the June
3rd meeting, the Committee will provide feedback for the DUC zone and for the four mega-block.
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VIII. INFORMATION
A. Director's Official Decisions and Report - None
B. PCDC Status Matrix
Chair Norman indicated that the Staff Task List should be aligned to the Matrix and bother were
briefly reviewed. Item No. 4 on the completed Staff Task List, Loading Zones, will be removed
and placed on the "to be completed" Task List and the Matrix.
C. Information
Director Baker distributed the Planning and Building organization chart.
IX. VII. ADJOURNMENT
There being no further business to come before the Planning and Community Development
Committee, Chair Norman adjourned the meeting at 7:16 p.m.
APPROVED THIS DAY OF
Lynn Norman, Chair
2008.
Renee S. Tobias, Secretary
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