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HomeMy WebLinkAboutITEM III-BCITY OF UBURN WASHINGTON DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE May 27, 2008 MINUTES 1. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Rich Wagner and Member Nancy Backus (arrived at 5:03 p.m.) Also present were Planning Commission Chair Judi Roland, Vice Chair Kevin Chapman, Planning Commissioners Dave Peace, Joan Mason, Peter DiTuri, Robert Bagget, Ron Copple, Michael Hamilton; Hearing Examiner Phil Olbrechts; Director Cindy Baker, Principal Planner Elizabeth Chamberlain, Planner Stacey Borland, Principal Planner Jeff Dixon, Planner Jeff Storrar, Planner Chris Andersen, Planner Angelique Moser, City Attorney Dan Heid, Mayor Pete Lewis, Parks Maintenance Manager Mike Miller and Planning Secretary Renee Tobias. Audience Members included: Wayne Osborne and Senior Planner Kent Hale of ESA Adolfson. II. ACTION A. Resolution No. 4355 Park Maintenance Surplus Property Parks Maintenance Manager Mike Miller reported that the cost of maintaining the equipment has exceeded the life of the equipment and asks that the property be declared surplus. Member Wagner moved to forward Resolution No. 4355 on to full Council for approval; Chair Norman concurred. Motion was approved unanimously 2-0. III. APPROVAL OF MINUTES Member Wagner moved to approve the minutes from the May 12, 2008 meeting as submitted, Chair Norman concurred. Motion was approved unanimously 2-0. Member Backus arrived at this time. IV. DISCUSSION A. Ordinance No. 6179 - Amendment of 2007-2008 Biennial Budget The committee reviewed the packet material and had no questions for Finance Director Coleman. Committee showed support for Ordinance No. 6179. Mayor provided information regarding the increase and decrease in sales revenue during the next few months. Page 1 Planning and Community Development Committee Minutes May 27, 2008 Draft B. Resolution No. 4361 - Downtown Promenade Principal Planner Elizabeth Chamberlain reported that staff has been working on a concept of a promenade and linear open space on the west side of Division Street between West Main and 2nd Street SE. This promenade would connect into the City Hall Plaza, which was recognized by a resolution in 2006. . Mayor clarified that the promenade continues to 3rd Street and staff will revise resolution to reflect 20 feet on the west side from W. Main Street to 2nd Street SE and 14 feet from 2nd Street to 3rd Street SE. Member Wagner expressed support for this resolution and asked that a budget impact be included when it goes forward to Council. This will go to Public Works Committee with changes on June 2"d and then to Council. Member Backus moved to forward Resolution No. 4361 with revisions on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. V. JOINT MEETING WITH PLANNING COMMISSION & HEARING EXAMINER Introductions of Planning Commissions, Hearing Examiner and staff were made. Mayor talked about Council goals and vision and expressed that he would like to have more joint meetings to discuss goals further. Roles City Attorney Dan Heid reviewed the roles of the three groups and the related State laws. City Council serves as a legislative body for the City with broad authority. Planning Commissioners are volunteers serving as a "planning agency" who are tasked with reviewing ordinances, preparing local comprehensive plans and serving as an advisory board to the City Council. City Council is not required to adopt recommendations. A Hearing Examiner's role is limited to hearing and reporting on any proposal to amend current zoning ordinances. If an appeal is made on a variance, it would go to the City Council. In the future, the appeal would go to superior court. Director Baker distributed a current Land Use Decision Process matrix. Member Wagner talked about the Council's quasi-judicial roles and hopes that the Planning Commission provides feedback to the PCD on how best to change zoning, codes and design standards. Mr. Heid reported that issues of a limited application would be quasi-judicial and items with broad requirements would be legislative. The Hearing Examiner is quasi-judicial. For the most part, Planning Commission is legislative, deciding broad issues. Director Baker explained that the Planning Commission should assume they are making legislative recommendations unless staff advice differently. Council Retreat Vision/Goals Mayor Lewis reported that there was a vast amount of information covered at the Council retreat and provided a brief review of the goals. Mayor Lewis asked if there was interest from the Planning Commission to have a workshop with the Council to focus on the vision and goals of the Council. It was felt that the Planning Commission did not need an extra workshop but would like the notes from the retreat. Member Wagner distributed a document that outlined his understanding of the retreat and council's vision. Page 2 Planning and Community Development Committee Minutes May 27, 2008 Draft What's Being Worked On Mayor Lewis stated that a few of the projects being worked on include the Community Center, Downtown redevelopment with a promenade and plaza focus, Valley Drive-in and Robertson property, repair and maintenance of roads, annexation areas to bring communities together. It was noted that the new City Hall Annex is on hold until the hospital completes the parking garage. Char Norman added that neighborhoods surrounding the downtown core are important and will be identified as specific uses. Some of the challenges include restraint by the Growth Management Act, meeting growth quota and maintaining the quality of neighborhoods. Also, a strong transportation component is a focus with a Lakeland shuttle to begin early 2009. Director Baker gave a brief report on the Conditional Use Permit (CUP) moratorium. Member Backus asked the Hearing Examiner what the Council could do to be of assistance. Mr. Olbrechts stated that the CUP moratorium has helped to address issues. The level of detail that the Planning staff provide is sufficient to help with his decisions on preliminary plats. Director Baker talked about "The List" and invited all to send recommendations to add to "The List". The Planning Commissioners and Hearing Examiner departed the meeting at 6:19 pm. VI. ACTION (continued) A. Ordinance No. 6095 - Shoreline Master Program Principal Planner Jeff Dixon introduced consultant Kent Hale from ESA Adolfson who will provide continuity on this project in Aaron Nix's absence. Mr. Hale provided a brief background on the project. The draft shoreline Master Program and updated Washington Department of Ecology Comment/Response matrix was reviewed. Chair Norman indicated that it has taken the Committee a long time to get to this point and the deadline for completion of the Plan is June 30, 2008. Vice chair Backus moved to forward Ordinance 6095 on to full Council for approval; seconded by Member Wagner; Chair Norman concurred. Motion was approved unanimously 3-0. VII. DISCUSSION (continued) A. Amend Downtown Design Guidelines (6:48) Principal Planner Chamberlain presented several potential code amendments to the Downtown urban Center (DUC) zone and Downtown Design Guidelines to address the proposed four mega-block redevelopment. Ms. Chamberlain was asked to provide additional information regarding costs for a potential underground parking and criteria for shared and consolidated parking. Ms. Chamberlain will send the questions electronically to the Committee. At the June 3rd meeting, the Committee will provide feedback for the DUC zone and for the four mega-block. Page 3 Planning and Community Development Committee Minutes May 27, 2008 Draft VIII. INFORMATION A. Director's Official Decisions and Report - None B. PCDC Status Matrix Chair Norman indicated that the Staff Task List should be aligned to the Matrix and bother were briefly reviewed. Item No. 4 on the completed Staff Task List, Loading Zones, will be removed and placed on the "to be completed" Task List and the Matrix. C. Information Director Baker distributed the Planning and Building organization chart. IX. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 7:16 p.m. APPROVED THIS DAY OF Lynn Norman, Chair 2008. Renee S. Tobias, Secretary Page 4