HomeMy WebLinkAboutITEM V-A-1k 0'
yk
A TY OF
WASHINGTON
1. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
MAY 19, 2008 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present: Rich
Wagner, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman
and Virginia Haugen. Mayor Pro Tern Sue Singer was excused.
Staff member present included: Information Services Director
Lorrie Rempher, Public Works Director Dennis Dowdy, Planning,
Building and Community Director Cindy Baker, Deputy Police Chief
Bob Lee, City Attorney Daniel B. Heid, Community Relations
Manager Duanna Richards, Risk Manager Rob Roscoe, Building
Division Manager Jim Tinner, Parks, Arts and Recreation Director
Daryl Faber, Domestic Violence Victim Advocate Shelly David,
Storm Drainage Engineer Tim Carlaw, Planner Angelique Moser,
Finance Director Shelley Coleman, Cultural Diversity Liaison Leslie
Lehnhoff, and Deputy City Clerk Cathy Richardson.
C. Announcements and Appointments
1. Announcements
a) Proclamation - "National Public Works Week"
Mayor Lewis declared the week of May 18, 2008 as
"National Public Works Week" in the city of Auburn.
Mayor Lewis presented the proclamation to Public
Works Director Dennis Dowdy.
Page 1
City of Auburn Council Meeting Minutes May 19 , 2008
b) National Flood Insurance Program Community
Rating System
Mayor Lewis presented awards to Storm Drainage
Engineer Tim Carlaw and Building Division Manager
Jim Tinner in recognition of the City of Auburn's
National Flood Insurance Program Community Rating
System
Mayor Lewis read a letter from the Federal
Emergency Management Agency (FEMA)
commending the efforts of the City of Auburn related
to its commitment to wise flood plain management.
The City of Auburn received a Class Five Community
rating through participation in the National Flood
Insurance Program Community Rating Systems
(CRS), which translates into a premium savings for
Auburn citizens of approximately of 25% for each
flood insurance policy holder located within a
designated flood plain. The rating also limits future
economic losses caused from flooding through the
mitigation and preparative efforts taken through the
CRS program.
Mayor Lewis presented the FEMA plaque to Mr.
Carlaw and Mr. Tinner.
c) Recognition of Auburn - Tamba Youth
Ambassadors
Mayor Lewis reviewed the history of the formation of
the City of Tamba, Japan and its Sister City
relationship with the City of Auburn.
Auburn-Tamba Committee Chair Kim Isom presented
an overview of the Youth Ambassador Program which
includes students from Auburn and Kent School
Districts and reviewed the Youth Ambassador
selection process.
Ms. Isom presented Certificates of Recognition to this
year's participants as follows:
Malia Oshlro, Mountainview High School, in
recognition of 1,016 Community Service Hours
Page 2
City of Auburn Council Meeting Minutes May 19 , 2008
Jeffery Bennewitz, Mountainview High School, in
recognition of 497 community service hours
Christina Jones, Auburn High School, in recognition
of 202 community services hours
Mariah Lenker, Auburn High School, in recognition of
486 community service hours
Sean Isom, Auburn Riverside High School, in
recognition of 530+ community service hours
Mariah Shinners, Auburn Riverside High School, in
recognition of 480+ community service hours
Ms. Isom recognized Auburn School District
Japanese Teachers Jessica Morton and Kuniko
Cordel and thanked them for their support of the
Youth Ambassador Program.
d) Tamba, Japan Report
Community Services Manager Duanna Richards
presented a PowerPoint presentation of her recent
Tamba, Japan visit.
2. Appointments
There were no appointments for Council consideration.
D. Agenda Modifications
Agenda modifications included revised contract administration
documentation for Public Works Project CP0730 and Agreement
AG-C-333, the addition of Resolution Nos. 4183 and 4357 and a
modified Resolution No. 4330. Also, a scrivener's error was
corrected with regard to the approval date from 2007 to 2008 on
page 2 of Resolution No. 4352.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
Page 3
City of Auburn Council Meeting Minutes May 19 , 2008
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Dianne Aid, Coordinator of Jubilee Center and Antonio Flores,
Jubilee Center, 123 L Street NE, Auburn
Ms. Aid and Mr. Flores spoke in favor of Resolution No. 4345.
They also reviewed the purpose of Jubilee Center which promotes
unity of community and families. Mr. Flores invited the Auburn
community to join in the activities provided at Jubilee Center.
Shelly David, City of Auburn Domestic Violence Victim Advocate
Ms. David thanked the Jubilee Center for their support and
assistance with victims of domestic violence and related court
issues.
Pastor Pat O'Leary, Lifegate Auburn Foursquare, East Main Street,
Auburn
Pastor O'Leary urged the City Council to address the Cowgirls
espresso shop on A Street SE where the attire of the baristas is
offensive. Pastor O'Leary suggested that the Cowgirls espresso
stand should be designated and zoned as adult entertainment. He
objected to the location of the business so near to churches and
schools.
Mayor Lewis reported on Council's legislative efforts with regard to
the Cowgirls coffee stand and urged citizens to contact the Office
of the State Attorney General.
C. Correspondence
There was no correspondence for City Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee met
on May 12, 2008 at 3:30 p.m. The Committee discussed and
recommends approval of Resolution No. 4347. The Committee
also discussed Resolution Nos. 4351 and 4352. The Committee
received an update on golf course activities and sales. The next
regular meeting of the Municipal Services Committee is scheduled
for May 27, 2008 at 3:30 p.m.
Page 4
City of Auburn Council Meeting Minutes May 19 , 2008
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met on May 12, 2008. The Committee approved
Resolution No. 4345 relating to the National League of Cities
Partnership for Inclusive Communities, Resolution No. 4347
approving an application to the Washington State Recreation and
Conservation Board for grant funds for the White River Trail
Extension Project, and Ordinance No. 6178 relating to
transportation impact fees and extending the sunset date for the
downtown catalyst area to June 30, 2010. The Committee also
discussed the golf course public art proposal, overall code update
process, graffiti, pod storage units, as well as other subjects of
interest. The next regular meeting of the Planning and Community
Development Committee is scheduled for May 27, 2008 at 5:00
p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met today at
3:30. The Committee approved contract administration items
including a consultant agreement with Perteet Inc., award of Small
Works Project No. CP0752 the M Street SE Sidewalk LID, and
change orders 1, 2 and 3 to Contract No. 07-10 with Rodarte
Construction for work on Project No. CP0730 for 2007 Pavement
Preservation. The Committee also approved Resolution No. 4330
approving an interagency agreement with King County for bridge
repairs. The Committee discussed the 2008 Arterial Pavement
Preservation projects, Ordinance No. 6178 regarding traffic impact
fees in the downtown catalyst area, Ordinance No. 6179 approving
budget amendment No. 14, and the capital project status report.
The next regular meeting of the Public Works Committee is
scheduled for June 2, 2008 at 3:30 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved claims and payroll vouchers,
Resolution No. 4351 regarding property tax levy monies for use on
trails and open spaces, Resolution No. 4352 approving an
agreement with Olympic Security for court security services,
Resolution No. 4183 authorizing a termination agreement with the
Boeing Company. The Committee discussed the Washington
State Department of Transportation JA Account for signs on
Highway 18, Resolution No. 4355 regarding surplus property,
Ordinance No. 6179 relating to an amendment to the 2007-2008
Page 5
City of Auburn Council Meeting Minutes May 19 , 2008
Biennial Budget, and Resolution No. 4330 authorizing an
Interagency Agreement with King County for bridge repairs. The
next regular meeting of the Finance Committee is scheduled for
June 2, 2008 at 6:30 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee met Mar
12, 2008. The Committee discussed the results of the May 8
open house where approximately 60 to 70 interested persons
attended the open house and provided positive input. The
Committee also discussed whether to pursue LEED certification
with the United States Green Building Council. The Committee
decided to apply for LEED certification with emphasis on acquiring
grants to pay for the certification. The next meeting of the
Community Center Committee is scheduled for June 5, 2008 at
9:00 a.m.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
met May 12, 2008. The Committee reviewed the urban center
master plan and the various districts of the downtown area. Due to
the Memorial Day holiday, the next regular meeting has been
scheduled for Wednesday, May 28, 2008 at 3:30 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Councilmember Backus reported that today is Councilmember
Wagner's birthday and wished him a very happy birthday.
Councilmember Peloza reported on his attendance at the
Metropolitan Solid Waste Management Advisory Committee where
the Committee discussed the Cedar Hills Landfill Gas to Energy
project. Councilmember Peloza also reported on his attendance at
the Suburban Cities Association Public Issues Committee meeting
where he provided a report on behalf of the King County Regional
Water Quality Committee on the King County Executive's 2009
proposed sewer and capacity charges.
Page 6
City of Auburn Council Meeting Minutes May 19 . 2008
B. From the Mayor
Mayor Lewis reported on his participation on a panel that spoke at
the Washington State Coalition for the Homeless Conference.
Mayor Lewis also attended the King County Flood Control Zone
District meeting where discussion centered on funding for repair of
dikes and levees for the Green and White Rivers; the Valley
Regional Fire Authority Board meeting; the Community Center
open house; the Valley Regional Fire Authority Emergency
Management Committee meeting; and the Valley Communications
Board meeting. Mayor Lewis thanked his wife, Kathy, for attending
the Elks National Youth Week celebration on his behalf. Mayor
Lewis also reported on Saturday's Clean Sweep event where
approximately 800 people attended to work on four major projects
to improve city parks. Additionally, Mayor Lewis attended the 13th
Running of Emerald Downs Auburn Stakes, the Gustaves Manor
coffee hour, King County Regional Policy Committee meeting,
Suburban Cities Public Issues Committee meeting, the Mental
Health Issues Committee meeting, Auburn Relay for Life, the
Rotary Scholarship Show, and the Children's Network event.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the May 5, 2008 regular City Council meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 374124 through 374500 in the
amount of $2,983,785.10 and wire transfer in the amount of
$4,289.84 and dated May 19, 2008.
2. Payroll
Payroll check numbers 523274 to 523402 in the amount of
$784,555.41 and electronic deposit transmissions in the
amount of $1,111,555.93 for a grand total of $1,896,111.34
for the pay period covering May 1, 2008 to May 14, 2008.
Page 7
City of Auburn Council Meeting Minutes May 19 . 2008
C. Contract Administration
1. Public Works Project Number CP0730
04.9.1 CP0730
City Council approve Change Orders No. 1, 2, and 3 in the
total amount of $74,663 to Contract 07-10 with Rodarte
Construction, Inc. for work on project CP0730, 2007
Pavement Preservation - 6th Street SE Rehabilitation.
2. Public Works Agreement Number AG-C-333
A3.16.9, 03.4.1.14
City Council grant permission to enter into Consultant
Agreement No. AG-C-333 with Perteet Inc for Project No.
CP0802, Comprehensive Transportation Plan Update for the
Annexation Areas.
3. Washington State Department of Transportation JA
Account
03.3.15, 03.4.1.1, A3.16.11, F5.2
City Council authorize the Mayor to execute an application
for a Washington State Department of Transportation
(WSDOT) JA Account in the estimated amount of $34,300
related to the installation of two new guide signs for the
Auburn City Center Guide Signing Project.
4. Public Works Project Number CP0752
04.12.1 CP0752, F2.4.9 LID 350
City Council award Small Works Contract 08-01, Project
Number CP0752, M Street SE Sidewalk LID, to Asphalt
Patch Systems, Inc. on their low bid of $156,730.00.
Councilmember Wagner moved and Councilmember Cerino
seconded to approve the Consent Agenda.
MOTION CARRIED. 5-1. Councilmember Haugen voted no.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
Page 8
City of Auburn Council Meeting Minutes May 19 , 2008
A. Ordinances
1. Ordinance No. 6178
03.4.1.1, F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 19.04.070 of the Auburn
City Code, relating to Transportation Impact Fees
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6178.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Resolutions
1. Resolution No. 4183
A3.13.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute a Termination
Agreement with The Boeing Company terminating the
Dedication and Easement Agreement establishing Perimeter
Road as public right of way
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4183.
MOTION CARRIED UNANIMOUSLY. 6-0.
2. Resolution No. 4330
A1.3, 04.9.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute an
Interagency Agreement with King County for the repair of the
15TH Street NW bridge over the Union Pacific Railroad
(UPRR)
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4330.
MOTION CARRIED UNANIMOUSLY. 6-0.
3. Resolution No. 4345
A3.16.11, A5.3.9
Page 9
City of Auburn Council Meeting Minutes May 19 , 2008
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the City to join and maintain
membership in the National League of Cities' Partnership for
Working Toward Inclusive Communities
(At the request of Mayor Lewis, Resolution No. 4345 was
considered prior to Ordinance No. 6178.)
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4345.
Councilmember Norman spoke in favor of Resolution No.
4345 stating that the goals of the partnership are to raise
awareness and focus attention on the importance and value
of inclusive communities; to motivate cities and towns to
make a public commitment to building inclusive
communities; to provide support to local officials and focus
efforts around affordable housing, race, and ethnic equal
participation in community decision making; to share
valuable insights, experiences and lessons learned among
the participating cities; and to recognize, publicize and
celebrate the cities and towns that join the partnership..
Councilmembers Backus, Peloza and Wagner spoke in
support of Resolution No. 4345.
MOTION CARRIED UNANIMOUSLY. 6-0.
4. Resolution No. 4347
F5.2.19, 05.2 C9047
A Resolution of the City Council of the City of Auburn,
Washington, authorizing application for funding assistance
from a Washington Wildlife and Recreation Program
(WWRP) project to the Recreation and Conservation
Funding Board (RCFB) as provided in Chapter 79A.15 RCW
for the White River Trail Extension Project
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4347.
MOTION CARRIED UNANIMOUSLY. 6-0.
5. Resolution No. 4351
F5.3, 05.2
Page 10
City of Auburn Council Meeting Minutes May 19 , 2008
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and King County
for collecting special property tax levy monies for use on
trails and open spaces
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4351.
MOTION CARRIED UNANIMOUSLY. 6-0.
6. Resolution No. 4352
A3.16.6
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and Olympic
Security Inc. for court security services
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4352.
MOTION CARRIED UNANIMOUSLY. 6-0.
7. Resolution No. 4357
03.10.1
A Resolution of the City Council of the City of Auburn,
Washington, establishing for an initial six month period of
time for a moratorium on the filing of applications for
Conditional Use Permits (CUPs) in property located within
the R-2 Single-Family Residential District, the R-3 Two-
Family (Duplex) Residential District, and the C-1 Light
Commercial District, and setting a public hearing for the 7th
day of July, 2008, to consider the moratorium on the filing of
applications for CUPs within said zoning districts
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4357.
MOTION CARRIED UNANIMOUSLY. 6-0.
At 8:40 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for twenty minutes in order to
discuss property acquisition/sale pursuant to RCW 42.30.110(1)(b) and
(c).
Page 11
City of Auburn Council Meeting Minutes May 19 , 2008
Mayor Lewis reconvened the meeting at 9:08 p.m.
IX. ADJOURNMENT
There being no further
adjourned at 9:08 p.m.
APPROVED THE
business to come before the Council, the meeting
DAY OF JUNE 2008.
Peter B. Lewis, Mayor
Cathy Richardson, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
Page 12