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HomeMy WebLinkAboutITEM V-A-1k 0' yk A TY OF WASHINGTON 1. CALL TO ORDER CITY COUNCIL MEETING MINUTES MAY 19, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Mayor Pro Tern Sue Singer was excused. Staff member present included: Information Services Director Lorrie Rempher, Public Works Director Dennis Dowdy, Planning, Building and Community Director Cindy Baker, Deputy Police Chief Bob Lee, City Attorney Daniel B. Heid, Community Relations Manager Duanna Richards, Risk Manager Rob Roscoe, Building Division Manager Jim Tinner, Parks, Arts and Recreation Director Daryl Faber, Domestic Violence Victim Advocate Shelly David, Storm Drainage Engineer Tim Carlaw, Planner Angelique Moser, Finance Director Shelley Coleman, Cultural Diversity Liaison Leslie Lehnhoff, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) Proclamation - "National Public Works Week" Mayor Lewis declared the week of May 18, 2008 as "National Public Works Week" in the city of Auburn. Mayor Lewis presented the proclamation to Public Works Director Dennis Dowdy. Page 1 City of Auburn Council Meeting Minutes May 19 , 2008 b) National Flood Insurance Program Community Rating System Mayor Lewis presented awards to Storm Drainage Engineer Tim Carlaw and Building Division Manager Jim Tinner in recognition of the City of Auburn's National Flood Insurance Program Community Rating System Mayor Lewis read a letter from the Federal Emergency Management Agency (FEMA) commending the efforts of the City of Auburn related to its commitment to wise flood plain management. The City of Auburn received a Class Five Community rating through participation in the National Flood Insurance Program Community Rating Systems (CRS), which translates into a premium savings for Auburn citizens of approximately of 25% for each flood insurance policy holder located within a designated flood plain. The rating also limits future economic losses caused from flooding through the mitigation and preparative efforts taken through the CRS program. Mayor Lewis presented the FEMA plaque to Mr. Carlaw and Mr. Tinner. c) Recognition of Auburn - Tamba Youth Ambassadors Mayor Lewis reviewed the history of the formation of the City of Tamba, Japan and its Sister City relationship with the City of Auburn. Auburn-Tamba Committee Chair Kim Isom presented an overview of the Youth Ambassador Program which includes students from Auburn and Kent School Districts and reviewed the Youth Ambassador selection process. Ms. Isom presented Certificates of Recognition to this year's participants as follows: Malia Oshlro, Mountainview High School, in recognition of 1,016 Community Service Hours Page 2 City of Auburn Council Meeting Minutes May 19 , 2008 Jeffery Bennewitz, Mountainview High School, in recognition of 497 community service hours Christina Jones, Auburn High School, in recognition of 202 community services hours Mariah Lenker, Auburn High School, in recognition of 486 community service hours Sean Isom, Auburn Riverside High School, in recognition of 530+ community service hours Mariah Shinners, Auburn Riverside High School, in recognition of 480+ community service hours Ms. Isom recognized Auburn School District Japanese Teachers Jessica Morton and Kuniko Cordel and thanked them for their support of the Youth Ambassador Program. d) Tamba, Japan Report Community Services Manager Duanna Richards presented a PowerPoint presentation of her recent Tamba, Japan visit. 2. Appointments There were no appointments for Council consideration. D. Agenda Modifications Agenda modifications included revised contract administration documentation for Public Works Project CP0730 and Agreement AG-C-333, the addition of Resolution Nos. 4183 and 4357 and a modified Resolution No. 4330. Also, a scrivener's error was corrected with regard to the approval date from 2007 to 2008 on page 2 of Resolution No. 4352. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. Page 3 City of Auburn Council Meeting Minutes May 19 , 2008 B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Dianne Aid, Coordinator of Jubilee Center and Antonio Flores, Jubilee Center, 123 L Street NE, Auburn Ms. Aid and Mr. Flores spoke in favor of Resolution No. 4345. They also reviewed the purpose of Jubilee Center which promotes unity of community and families. Mr. Flores invited the Auburn community to join in the activities provided at Jubilee Center. Shelly David, City of Auburn Domestic Violence Victim Advocate Ms. David thanked the Jubilee Center for their support and assistance with victims of domestic violence and related court issues. Pastor Pat O'Leary, Lifegate Auburn Foursquare, East Main Street, Auburn Pastor O'Leary urged the City Council to address the Cowgirls espresso shop on A Street SE where the attire of the baristas is offensive. Pastor O'Leary suggested that the Cowgirls espresso stand should be designated and zoned as adult entertainment. He objected to the location of the business so near to churches and schools. Mayor Lewis reported on Council's legislative efforts with regard to the Cowgirls coffee stand and urged citizens to contact the Office of the State Attorney General. C. Correspondence There was no correspondence for City Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported that the Municipal Services Committee met on May 12, 2008 at 3:30 p.m. The Committee discussed and recommends approval of Resolution No. 4347. The Committee also discussed Resolution Nos. 4351 and 4352. The Committee received an update on golf course activities and sales. The next regular meeting of the Municipal Services Committee is scheduled for May 27, 2008 at 3:30 p.m. Page 4 City of Auburn Council Meeting Minutes May 19 , 2008 B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met on May 12, 2008. The Committee approved Resolution No. 4345 relating to the National League of Cities Partnership for Inclusive Communities, Resolution No. 4347 approving an application to the Washington State Recreation and Conservation Board for grant funds for the White River Trail Extension Project, and Ordinance No. 6178 relating to transportation impact fees and extending the sunset date for the downtown catalyst area to June 30, 2010. The Committee also discussed the golf course public art proposal, overall code update process, graffiti, pod storage units, as well as other subjects of interest. The next regular meeting of the Planning and Community Development Committee is scheduled for May 27, 2008 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met today at 3:30. The Committee approved contract administration items including a consultant agreement with Perteet Inc., award of Small Works Project No. CP0752 the M Street SE Sidewalk LID, and change orders 1, 2 and 3 to Contract No. 07-10 with Rodarte Construction for work on Project No. CP0730 for 2007 Pavement Preservation. The Committee also approved Resolution No. 4330 approving an interagency agreement with King County for bridge repairs. The Committee discussed the 2008 Arterial Pavement Preservation projects, Ordinance No. 6178 regarding traffic impact fees in the downtown catalyst area, Ordinance No. 6179 approving budget amendment No. 14, and the capital project status report. The next regular meeting of the Public Works Committee is scheduled for June 2, 2008 at 3:30 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved claims and payroll vouchers, Resolution No. 4351 regarding property tax levy monies for use on trails and open spaces, Resolution No. 4352 approving an agreement with Olympic Security for court security services, Resolution No. 4183 authorizing a termination agreement with the Boeing Company. The Committee discussed the Washington State Department of Transportation JA Account for signs on Highway 18, Resolution No. 4355 regarding surplus property, Ordinance No. 6179 relating to an amendment to the 2007-2008 Page 5 City of Auburn Council Meeting Minutes May 19 , 2008 Biennial Budget, and Resolution No. 4330 authorizing an Interagency Agreement with King County for bridge repairs. The next regular meeting of the Finance Committee is scheduled for June 2, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported the Community Center Committee met Mar 12, 2008. The Committee discussed the results of the May 8 open house where approximately 60 to 70 interested persons attended the open house and provided positive input. The Committee also discussed whether to pursue LEED certification with the United States Green Building Council. The Committee decided to apply for LEED certification with emphasis on acquiring grants to pay for the certification. The next meeting of the Community Center Committee is scheduled for June 5, 2008 at 9:00 a.m. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met May 12, 2008. The Committee reviewed the urban center master plan and the various districts of the downtown area. Due to the Memorial Day holiday, the next regular meeting has been scheduled for Wednesday, May 28, 2008 at 3:30 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Councilmember Backus reported that today is Councilmember Wagner's birthday and wished him a very happy birthday. Councilmember Peloza reported on his attendance at the Metropolitan Solid Waste Management Advisory Committee where the Committee discussed the Cedar Hills Landfill Gas to Energy project. Councilmember Peloza also reported on his attendance at the Suburban Cities Association Public Issues Committee meeting where he provided a report on behalf of the King County Regional Water Quality Committee on the King County Executive's 2009 proposed sewer and capacity charges. Page 6 City of Auburn Council Meeting Minutes May 19 . 2008 B. From the Mayor Mayor Lewis reported on his participation on a panel that spoke at the Washington State Coalition for the Homeless Conference. Mayor Lewis also attended the King County Flood Control Zone District meeting where discussion centered on funding for repair of dikes and levees for the Green and White Rivers; the Valley Regional Fire Authority Board meeting; the Community Center open house; the Valley Regional Fire Authority Emergency Management Committee meeting; and the Valley Communications Board meeting. Mayor Lewis thanked his wife, Kathy, for attending the Elks National Youth Week celebration on his behalf. Mayor Lewis also reported on Saturday's Clean Sweep event where approximately 800 people attended to work on four major projects to improve city parks. Additionally, Mayor Lewis attended the 13th Running of Emerald Downs Auburn Stakes, the Gustaves Manor coffee hour, King County Regional Policy Committee meeting, Suburban Cities Public Issues Committee meeting, the Mental Health Issues Committee meeting, Auburn Relay for Life, the Rotary Scholarship Show, and the Children's Network event. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the May 5, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 374124 through 374500 in the amount of $2,983,785.10 and wire transfer in the amount of $4,289.84 and dated May 19, 2008. 2. Payroll Payroll check numbers 523274 to 523402 in the amount of $784,555.41 and electronic deposit transmissions in the amount of $1,111,555.93 for a grand total of $1,896,111.34 for the pay period covering May 1, 2008 to May 14, 2008. Page 7 City of Auburn Council Meeting Minutes May 19 . 2008 C. Contract Administration 1. Public Works Project Number CP0730 04.9.1 CP0730 City Council approve Change Orders No. 1, 2, and 3 in the total amount of $74,663 to Contract 07-10 with Rodarte Construction, Inc. for work on project CP0730, 2007 Pavement Preservation - 6th Street SE Rehabilitation. 2. Public Works Agreement Number AG-C-333 A3.16.9, 03.4.1.14 City Council grant permission to enter into Consultant Agreement No. AG-C-333 with Perteet Inc for Project No. CP0802, Comprehensive Transportation Plan Update for the Annexation Areas. 3. Washington State Department of Transportation JA Account 03.3.15, 03.4.1.1, A3.16.11, F5.2 City Council authorize the Mayor to execute an application for a Washington State Department of Transportation (WSDOT) JA Account in the estimated amount of $34,300 related to the installation of two new guide signs for the Auburn City Center Guide Signing Project. 4. Public Works Project Number CP0752 04.12.1 CP0752, F2.4.9 LID 350 City Council award Small Works Contract 08-01, Project Number CP0752, M Street SE Sidewalk LID, to Asphalt Patch Systems, Inc. on their low bid of $156,730.00. Councilmember Wagner moved and Councilmember Cerino seconded to approve the Consent Agenda. MOTION CARRIED. 5-1. Councilmember Haugen voted no. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS Page 8 City of Auburn Council Meeting Minutes May 19 , 2008 A. Ordinances 1. Ordinance No. 6178 03.4.1.1, F4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 19.04.070 of the Auburn City Code, relating to Transportation Impact Fees Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6178. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4183 A3.13.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Termination Agreement with The Boeing Company terminating the Dedication and Easement Agreement establishing Perimeter Road as public right of way Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4183. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 4330 A1.3, 04.9.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interagency Agreement with King County for the repair of the 15TH Street NW bridge over the Union Pacific Railroad (UPRR) Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4330. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 4345 A3.16.11, A5.3.9 Page 9 City of Auburn Council Meeting Minutes May 19 , 2008 A Resolution of the City Council of the City of Auburn, Washington, authorizing the City to join and maintain membership in the National League of Cities' Partnership for Working Toward Inclusive Communities (At the request of Mayor Lewis, Resolution No. 4345 was considered prior to Ordinance No. 6178.) Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4345. Councilmember Norman spoke in favor of Resolution No. 4345 stating that the goals of the partnership are to raise awareness and focus attention on the importance and value of inclusive communities; to motivate cities and towns to make a public commitment to building inclusive communities; to provide support to local officials and focus efforts around affordable housing, race, and ethnic equal participation in community decision making; to share valuable insights, experiences and lessons learned among the participating cities; and to recognize, publicize and celebrate the cities and towns that join the partnership.. Councilmembers Backus, Peloza and Wagner spoke in support of Resolution No. 4345. MOTION CARRIED UNANIMOUSLY. 6-0. 4. Resolution No. 4347 F5.2.19, 05.2 C9047 A Resolution of the City Council of the City of Auburn, Washington, authorizing application for funding assistance from a Washington Wildlife and Recreation Program (WWRP) project to the Recreation and Conservation Funding Board (RCFB) as provided in Chapter 79A.15 RCW for the White River Trail Extension Project Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4347. MOTION CARRIED UNANIMOUSLY. 6-0. 5. Resolution No. 4351 F5.3, 05.2 Page 10 City of Auburn Council Meeting Minutes May 19 , 2008 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and King County for collecting special property tax levy monies for use on trails and open spaces Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4351. MOTION CARRIED UNANIMOUSLY. 6-0. 6. Resolution No. 4352 A3.16.6 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and Olympic Security Inc. for court security services Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4352. MOTION CARRIED UNANIMOUSLY. 6-0. 7. Resolution No. 4357 03.10.1 A Resolution of the City Council of the City of Auburn, Washington, establishing for an initial six month period of time for a moratorium on the filing of applications for Conditional Use Permits (CUPs) in property located within the R-2 Single-Family Residential District, the R-3 Two- Family (Duplex) Residential District, and the C-1 Light Commercial District, and setting a public hearing for the 7th day of July, 2008, to consider the moratorium on the filing of applications for CUPs within said zoning districts Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4357. MOTION CARRIED UNANIMOUSLY. 6-0. At 8:40 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for twenty minutes in order to discuss property acquisition/sale pursuant to RCW 42.30.110(1)(b) and (c). Page 11 City of Auburn Council Meeting Minutes May 19 , 2008 Mayor Lewis reconvened the meeting at 9:08 p.m. IX. ADJOURNMENT There being no further adjourned at 9:08 p.m. APPROVED THE business to come before the Council, the meeting DAY OF JUNE 2008. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 12