HomeMy WebLinkAboutITEM III-ECITY OF **
WASHINGTON
Draft
COMMUNITY CENTER
COMMITTEE
June 5, 2008
MINUTES
CALL TO ORDER
Chair Rich Wagner called the meeting to order at 9:00 a.m. in Council Chambers
located on the first floor of the City Hall, 25 W. Main Street, Auburn, Washington.
Committee members present were: Chair Rich Wagner, Vice Chair Lynn
Norman, Member Sue Singer. Also present were Mayor Pete Lewis, Human
Resources/Risk and Property Management Director Brenda Heineman,
Project/Construction Manager Steven Burke, Finance Director, Shelley Coleman,
Principal Planner Jeff Dixon, City Engineer/Assistant PW Director Dennis Selle,
Recreation Manager Brian Petty, Recreation Specialist Program Manager Julie
Brewer, Parks, Arts & Recreation Director Daryl Faber, Facilities Supervisor Lisa
Torres, and Human Resources Assistant Cheryl Abner.
Tom Bates, BLRB
Ron Harpel, BLRB
Mark Purlsey, Boys & Girls Club
No audience members in attendance.
APPROVAL OF MINUTES
A. Minutes of the May 12, 2008, meeting were amended as follows:
Amend Page 2 of the May 12, 2006, minutes to Cr-" ,I item III as
follows:
People came for the open house and some left.
Interaction and the opportunity to ask questions of staff
Some questions from the audience were:
Is there any way ACAP's current location could be accommodated?
DISCUSSION
A. Status from BLRB Architects
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Community Center Committee Minutes
Junes. 2008
BLRB provided a Schematic Estimate Summary of costs for the Les Gove Park
Expansion. Tom from BLRB explained that if the Committee can figure out how
to move forward with the Activity Center now, and look at it as a part of the
Community Center rather than a stand alone separate project that happens a
year later, somewhere around $700,000 can be saved instead of delaying it a
year. Two major factors in delaying it a year are:
Escalation rate for construction costs: a year delay is 8% increase.
General requirements costs (will increase from the $550,000 when
combined in a single project).
3. Additional savings in the site preparation, combined parking
requirements and contractor mobilizations.
Instead of building the two projects concurrently, the general conditions costs
escalated radically when the project was delayed.
The committee agreed that the architects' current contract, which includes
preparation of the construction documents for the Gym and Tween Center,
should remain in effect.
B. Discuss Boys & Girls Club potential partnership with the City of Auburn
Mark Pursley from the Boys & Girls Club gave an overview of the
organization. They serve kids between the ages of 6 - 18. The Club is
designed to provide a variety of programs. They are proposing to work
with the City to renovate the existing building, construct the gym and
operate a Tween Center.
There was discussion if the Committee wants to OK going $2.5 million
over the original cap or going ahead with the Community Center's plan
and construct the work with the Boys & Girls Club. The Committee is in
favor and will aggressively keep working this partnership, and should
know by January 2009, if it is feasible. It can be decided by next January
if the Committee wants to take a chance on the $14.5 million or going
ahead and bid on grants that would come from a consummated
agreement. BLRB said the Committee has until December/January to
decide on going ahead with the Gym. The Boys & Girls Club has already
started the process of finding money. There are two $800,000 grants
they are waiting for approval. They should know by the end of September
if the State is going to fund their first $800,000 request.
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Community Center Committee Minutes
Junes, 2008
Facilities will work on getting a signed agreement that is subject to future
control of the Council. The opt out clause will state the 'lease is
contingent upon Council approval.' Mayor Lewis wants an emailed copy
of the lease to each member of the Committee.
The Committee wanted to know how younger children are going to be
served. Families and children of the community are underserved and
daycare is not keeping up with the need, with a limited amount of activity
service. Services for younger preschool children can be done in the
Community Center building. It needs to be designed for children's paint
classes, dance, etc. During the planning stages of the Teen/Tween
Center, it was suggested we bring the local daycares into some
discussions so that they understand they will have access to the City and
Boys & Girls Club offered services.
C
D
E.
Progress on LEED
Member Singer made a motion that we work toward LEED Silver Certification
Project subject to budget constraints. Member Norman seconded. Motion
carried.
A proactive motion was made by Mayor Lewis that we wish to continue through
the construction drawings with the Activity Center (gymnasium and Tween
Center) subject to a bid decision in February 2009. Member Norman seconded.
Motion carried.
Parking
BLRB reported they have designed the parking at the Activity Center for 65 stalls
vs. 80. That was presented to Planning & Building last week during a meeting to
cover codes. There is no decision on 65 being acceptable. During the meeting,
it was also discussed getting approval of the Planning Director to replace what
we have now with 47 stalls. Additional and overflow parking is available at the
Senior Center. It is important to get the right number of parking stalls to meet the
needs, but is not more than is necessary for the project to support the uses. The
Committee indicated a preference for 65 stalls.
Pervious Concrete
Rich Wagner, Dennis Selle, Steve Burke and Seth Wickstrom toured the
Snoqualmie Gourmet Ice Cream Cafe and Manufacturing Plant, Snohomish
County, looking at their pervious concrete pavement parking lot and walkways.
There were no divots in it and it is a lot clearer and smoother than the Auburn
Veterans' Park previous concrete patio. Water drains to biofiltration swales.
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Community Center Committee Minutes
Junes. 2008
More research will need to be done on concrete vs. asphalt. Pervious concrete,
done correctly, is recommended by the Committee. BLRB is waiting to get the
revisions to the soils report. Steve should have the report next week. Once
BLRB receives the report, they will figure the cost difference.
It is recommended that rain gardens be part of the landscaping around the
building to give it a warm welcoming. The Committee supports adequate
landscaping area on the 12th Street side of the Community Center, even though
will probably cause the building to extend a few feet further in the Park green
space.
F. PUBLIC ART
Chair Wagner, Daryl Faber, two architects, one artist and a few others met to
review 28 applications. 4Culture was hired to oversee this process and has been
a great investment. There was a huge amount of responses and they narrowed
it to 28 and it has now been narrowed to 3. The group will interview them next
week.
It was suggested that terracotta be incorporated in the interior design of the
Activity Center as part of Auburn's history and think about other options. Mayor
Lewis recommended BLRB visit the White River Museum and look at the books
they have on terracotta.
A meeting will be scheduled to discuss the Traffic Study.
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 11:15 a.m.
APPROVED THE DAY OF JUNE, 2008.
Rich Wagner, Chair
Cheryl Abner, Secretary
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