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HomeMy WebLinkAboutITEM III-ECITY OF ** WASHINGTON Draft COMMUNITY CENTER COMMITTEE June 5, 2008 MINUTES CALL TO ORDER Chair Rich Wagner called the meeting to order at 9:00 a.m. in Council Chambers located on the first floor of the City Hall, 25 W. Main Street, Auburn, Washington. Committee members present were: Chair Rich Wagner, Vice Chair Lynn Norman, Member Sue Singer. Also present were Mayor Pete Lewis, Human Resources/Risk and Property Management Director Brenda Heineman, Project/Construction Manager Steven Burke, Finance Director, Shelley Coleman, Principal Planner Jeff Dixon, City Engineer/Assistant PW Director Dennis Selle, Recreation Manager Brian Petty, Recreation Specialist Program Manager Julie Brewer, Parks, Arts & Recreation Director Daryl Faber, Facilities Supervisor Lisa Torres, and Human Resources Assistant Cheryl Abner. Tom Bates, BLRB Ron Harpel, BLRB Mark Purlsey, Boys & Girls Club No audience members in attendance. APPROVAL OF MINUTES A. Minutes of the May 12, 2008, meeting were amended as follows: Amend Page 2 of the May 12, 2006, minutes to Cr-" ,I item III as follows: People came for the open house and some left. Interaction and the opportunity to ask questions of staff Some questions from the audience were: Is there any way ACAP's current location could be accommodated? DISCUSSION A. Status from BLRB Architects Page 1 Community Center Committee Minutes Junes. 2008 BLRB provided a Schematic Estimate Summary of costs for the Les Gove Park Expansion. Tom from BLRB explained that if the Committee can figure out how to move forward with the Activity Center now, and look at it as a part of the Community Center rather than a stand alone separate project that happens a year later, somewhere around $700,000 can be saved instead of delaying it a year. Two major factors in delaying it a year are: Escalation rate for construction costs: a year delay is 8% increase. General requirements costs (will increase from the $550,000 when combined in a single project). 3. Additional savings in the site preparation, combined parking requirements and contractor mobilizations. Instead of building the two projects concurrently, the general conditions costs escalated radically when the project was delayed. The committee agreed that the architects' current contract, which includes preparation of the construction documents for the Gym and Tween Center, should remain in effect. B. Discuss Boys & Girls Club potential partnership with the City of Auburn Mark Pursley from the Boys & Girls Club gave an overview of the organization. They serve kids between the ages of 6 - 18. The Club is designed to provide a variety of programs. They are proposing to work with the City to renovate the existing building, construct the gym and operate a Tween Center. There was discussion if the Committee wants to OK going $2.5 million over the original cap or going ahead with the Community Center's plan and construct the work with the Boys & Girls Club. The Committee is in favor and will aggressively keep working this partnership, and should know by January 2009, if it is feasible. It can be decided by next January if the Committee wants to take a chance on the $14.5 million or going ahead and bid on grants that would come from a consummated agreement. BLRB said the Committee has until December/January to decide on going ahead with the Gym. The Boys & Girls Club has already started the process of finding money. There are two $800,000 grants they are waiting for approval. They should know by the end of September if the State is going to fund their first $800,000 request. Page 2 Community Center Committee Minutes Junes, 2008 Facilities will work on getting a signed agreement that is subject to future control of the Council. The opt out clause will state the 'lease is contingent upon Council approval.' Mayor Lewis wants an emailed copy of the lease to each member of the Committee. The Committee wanted to know how younger children are going to be served. Families and children of the community are underserved and daycare is not keeping up with the need, with a limited amount of activity service. Services for younger preschool children can be done in the Community Center building. It needs to be designed for children's paint classes, dance, etc. During the planning stages of the Teen/Tween Center, it was suggested we bring the local daycares into some discussions so that they understand they will have access to the City and Boys & Girls Club offered services. C D E. Progress on LEED Member Singer made a motion that we work toward LEED Silver Certification Project subject to budget constraints. Member Norman seconded. Motion carried. A proactive motion was made by Mayor Lewis that we wish to continue through the construction drawings with the Activity Center (gymnasium and Tween Center) subject to a bid decision in February 2009. Member Norman seconded. Motion carried. Parking BLRB reported they have designed the parking at the Activity Center for 65 stalls vs. 80. That was presented to Planning & Building last week during a meeting to cover codes. There is no decision on 65 being acceptable. During the meeting, it was also discussed getting approval of the Planning Director to replace what we have now with 47 stalls. Additional and overflow parking is available at the Senior Center. It is important to get the right number of parking stalls to meet the needs, but is not more than is necessary for the project to support the uses. The Committee indicated a preference for 65 stalls. Pervious Concrete Rich Wagner, Dennis Selle, Steve Burke and Seth Wickstrom toured the Snoqualmie Gourmet Ice Cream Cafe and Manufacturing Plant, Snohomish County, looking at their pervious concrete pavement parking lot and walkways. There were no divots in it and it is a lot clearer and smoother than the Auburn Veterans' Park previous concrete patio. Water drains to biofiltration swales. Page 3 Community Center Committee Minutes Junes. 2008 More research will need to be done on concrete vs. asphalt. Pervious concrete, done correctly, is recommended by the Committee. BLRB is waiting to get the revisions to the soils report. Steve should have the report next week. Once BLRB receives the report, they will figure the cost difference. It is recommended that rain gardens be part of the landscaping around the building to give it a warm welcoming. The Committee supports adequate landscaping area on the 12th Street side of the Community Center, even though will probably cause the building to extend a few feet further in the Park green space. F. PUBLIC ART Chair Wagner, Daryl Faber, two architects, one artist and a few others met to review 28 applications. 4Culture was hired to oversee this process and has been a great investment. There was a huge amount of responses and they narrowed it to 28 and it has now been narrowed to 3. The group will interview them next week. It was suggested that terracotta be incorporated in the interior design of the Activity Center as part of Auburn's history and think about other options. Mayor Lewis recommended BLRB visit the White River Museum and look at the books they have on terracotta. A meeting will be scheduled to discuss the Traffic Study. IV. ADJOURNMENT There being no further business, the meeting adjourned at 11:15 a.m. APPROVED THE DAY OF JUNE, 2008. Rich Wagner, Chair Cheryl Abner, Secretary Page 4