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HomeMy WebLinkAboutITEM V-A-1CITY OF B U - R-- N- { WASHINGTON 1. CALL TO ORDER CITY COUNCIL MEETING MINUTES June 2, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman, and Virginia Haugen. Mayor Pro Tern Sue Singer was excused. Staff members present included: Police Chief Jim Kelly, Information Services Director Lorrie Rempher, Risk Manager Rob Roscoe, Parks, Arts and Recreation Director Daryl Faber, Public Works Director Dennis Dowdy, Deputy Police Chief Bob Lee, Planning, Building and Community Director Cindy Baker, Finance Director Shelley Coleman, Police Commander Bill Pierson, Communications Manager Dana Hinman, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) Proclamation - "18th Annual Bicycle Skills and Safety Day" Mayor Lewis declared June 7, 2008 as 18t" Annual Bicycle Skills and Safety Day in the City of Auburn. Mayor Lewis presented the proclamation to Auburn Optimist Club representatives Michael Hassen and Katie Cody. Page 1 City of Auburn Council Meeting Minutes June 2 2008 Mr. Hassen thanked Mayor Lewis, Councilmembers, and City staff for their support and participation in this important event. Mr. Hassen invited the Auburn community to attend the "18th Annual Bicycle Skills and Safety Day". b) Proclamation - "10th Anniversary of the Leadership Institute of South Puget Sound" Mayor Lewis declared the week of June 9-16, 2008 as the 10th Anniversary of the Leadership Institute of South Puget Sound. Mayor Lewis presented the proclamation to Auburn Area Chamber of Commerce President Nancy Wyatt and Councilmember Lynn Norman. Mayor Lewis reported that when Councilmember Norman was President of the Auburn Area Chamber of Commerce she was instrumental in the formation of the Leadership Institute. Mayor Lewis commended the efforts of Councilmember Norman with regard to her continued participation in this fine program. Ms. Wyatt expressed her pleasure in celebrating the tenth anniversary of the Leadership Institute. Ms. Wyatt stated that she is a 2001 graduate of the program and thanked Councilmember Norman for her inspiration. Councilmember Norman stated that she is very pleased to be associated with the Leadership Institute and commended the achievements of all graduates. Councilmember Norman invited graduates in the audience to come forward for recognition. Councilmember Norman commented on the diversity of the program and the benefits graduates provide to the community. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Agenda modifications included revised Ordinance No. 6095 which was distributed prior to the Council meeting. Page 2 City of Auburn Council Meeting Minutes June 2. 2008 CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to speak. C. Correspondence There was no correspondence for Council review. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported that the Municipal Services Committee met May 27, 2008 at 3:30 p.m. The Committee discussed and recommends approval of a contract administration item for the Golf Course Clubhouse, and Resolution Nos. 4358, 4359, 4360, and 4362. The Committee also discussed Ordinance Nos. 6155 and 6179. The next regular meeting of the Municipal Services Committee is scheduled for June 9, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported that the Planning and Community Development Committee met on May 27, 2008 at 5:00 p.m. The Committee discussed and recommends approval of Resolution Nos. 4355 and 4361, and Ordinance No. 6095. The Committee also discussed Ordinance No. 6179. Upon conclusion of Committee business, the Committee conducted a joint meeting with the Planning Commission and Hearing Examiner in order to define the roles of each entity and to discuss the vision of the City Council, current and long range projects and goals, and amended downtown design guidelines. The next regular meeting of the Planning and Community Development Committee is scheduled for June 9, 2008 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met this afternoon at 3:30. The Committee discussed and recommends Page 3 City of Auburn Council Meeting Minutes June 2, 2008 approval of contract administration items. The Committee also discussed installation of two traffic calming devices, relinquishing an easement for a private sewer line, the Lakeland Hills water system, pedestrian signal at Auburn Way North and 42nd Street NE, 2008 Arterial Pavement Preservation Projects, Shoreline Management Program, Budget Amendment No. 15, surplus property, and the downtown promenade. The next regular meeting of the Public Works Committee is scheduled for June 16, 2008 at 3:30 p.m. D. Finance Chair Backus reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approval of claims and payroll vouchers, Ordinance No. 6179, and Resolution No. 4355. The Committee also discussed Resolution Nos. 4358, 4359, 4360, and 4362, Ordinance No. 6180, Federal Aviation Administration Taxiway grant, 2008 first quarter financial reports, and the Golf Course Clubhouse. The next regular meeting of the Finance Committee is scheduled for June 16, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported that the next meeting of the Community Center Committee is scheduled for June 5, 2008 at 9:00 a.m. F. Downtown Redevelopment Chair Norman reported that the next meeting of the Downtown Redevelopment Committee is scheduled for June 10, 2008 at 3:30 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Councilmember Backus reported that she and other Councilmembers met with the City of Federal Way City Council to discuss issues of common interest to both cities. She also attended Petpalooza at Game Farm Park. Approximately 150 participants were in attendance. Councilmember Backus commended Parks Department staff for the success of this well organized event. Page 4 City of Auburn Council Meeting Minutes June 2, 2008 Councilmember Peloza reported that he attended the Water Resource Inventory Area (WRIA 9) Management Committee meeting to discuss their 2009 budget process and receive a presentation from the Puget Sound Partnership organization regarding planning for the health of the Puget Sound. He also attended the Auburn Annual Rotary Scholarship show and the National League of Cities Energy, Environment, and Natural Resources Committee meeting. Councilmember Wagner reported that he attended the Puyallup River Watershed Council meeting to discuss the biodiversity survey of the lower White River and the Corps of Engineers proposed recommendation related to increasing levy setbacks. B. From the Mayor Mayor Lewis reported that he attended several neighborhood meetings in the newly annexed areas of Lea and West Hills. He also attended a meeting of the Suburban Cities Association. Mayor Lewis reported that, to date, the City of Auburn has initiated meetings with City Councilmembers from the cities of Kent, Sumner, Bonney Lake, and Federal Way. Mayor Lewis commended Parks Department and Cemetery staff regarding the outstanding Remembrance Ceremony at Mountain View Cemetery and Veterans Remembrance Ceremony at Veterans Memorial Park on Memorial Day. Mayor Lewis also visited with McChord Air Force Base Commander Colonel Stevenson, to receive updates on various events. He also attended the Law Enforcement Torch Run to show support for twelve Auburn Police Department participants. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the May 19, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 374501 through 374896 in the amount of $1,345,629.07 and dated June 2, 2008. Page 5 City of Auburn Council Meeting Minutes June 2, 2008 2. Payroll Payroll check numbers 523403 through 523542 in the amount of $340,792.62 and electronic deposit transmissions in the amount of $1,118,787.41 for a grand total of $1,459,580.03 for the pay period covering May 15, 2008 to May 28, 2008. C. Contract Administration 1. Auburn Golf Course Clubhouse Project C327AO City Council to accept the Auburn Golf Course Clubhouse Project No. C327A0, Contract No. 06-21, as complete. 2. Public Works Project No. CP0808 04.9.1 CP0808 City Council award Contract 08-06, Project Number CP0808, 2008 Local Street Pavement Preservation, to Woodworth & Company, Inc. on their low bid of $2,034,560.00. 3. Consultant Agreement No. AG-C-101 A3.16.9 City Council grant permission to enter into Amendment #2 to On-Call Consultant Agreement No. AG-C-101 with GPA Valuation for on-call appraisal and appraisal review services. 4. Service Agreement No. AG-S-12-08 A3.16.9 City Council grant permission to enter into Service Agreement No. AG-S-12-08 with Eden Advanced Pest Technologies for mosquito control at wet stormwater ponds. Councilmember Wagner moved and Councilmember Cerino seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 6-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS Page 6 City of Auburn Council Meetinq Minutes June 2 2008 A. Ordinances 1. Ordinance No. 6095 03.4.2.8 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 16.08 of the Auburn City Code relating to Shoreline Management administrative and permitting procedures, and adopting the Auburn Shoreline Master Program consistent therewith Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6095. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Ordinance No. 6179 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance as amended by Ordinance Nos. 6086, 6092, 6103,. 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145, 6164, and Ordinance No. 6168 authorizing amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule "A" Councilmember Backus moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6179. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4355 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4355. MOTION CARRIED UNANIMOUSLY. 6-0. Page 7 City of Auburn Council Meeting Minutes June 2 2008 2. Resolution No. 4358 F5.2.18 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Washington Service Corps to provide a full-time member to the City of Auburn, and authorizing the Mayor and City Clerk to execute the necessary agreements to accept said member Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4358. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 4359 F5.2.23 A Resolution of the City Council of the City of Auburn, Washington, formally accepting a grant from the Washington State Military Department in the amount of Thirty Eight Thousand One Hundred Thirty Six Dollars ($38,136.00) from the United States Department of Homeland Security Emergency Management Performance Grant Program, and authorizing the Mayor and City Clerk to execute the necessary agreements to accept said funds Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4359. MOTION CARRIED UNANIMOUSLY. 6-0. 4. Resolution No. 4360 F5.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the King County Office of Emergency Management in the amount of Five Thousand Dollars ($5,000.00) to provide Zone 3 CERT refresher training, and authorizing the Mayor and City Clerk to execute the necessary agreements to accept said funds Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4360. Page 8 City of Auburn Council Meeting Minutes June 2, 2008 MOTION CARRIED UNANIMOUSLY. 6-0. 5. Resolution No. 4361 03.4.1.1 A Resolution of the City Council of the City of Auburn, Washington, stating the City Council's support for a promenade along Division Street from West Main Street to 2nd Street SE Resolution No. 4361 was removed from the agenda. 6. Resolution No. 4362 04.4.9.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the City of Auburn to expend funds in the amount of Fifty Two Thousand Nine Hundred Thirty- eight Dollars ($52,938) as the City's 2-1/2% match of funds needed to construct a new taxiway at the Auburn Municipal Airport Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4362. MOTION CARRIED UNANIMOUSLY. 6-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:09 p.m. APPROVED THE DAY OF JUNE 2008. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 9