HomeMy WebLinkAboutITEM V-C-2CITY OF.... x 40p,,?.-r * _..
A AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Consultant Agreement No. AG-C-336 Date: June 9, 2008
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet, Ma $ 0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-336 with The Transpo Group
Inc. for Engineering Services for Project No. CP0901, 2009 Local Street Pavement Preservation.
Background Summary:
The 2009 Local Street Pavement Preservation project will rehabilitate and rebuild deficient pavement on
local streets in and around the City's downtown area and is funded by the 103 (Local Street) Fund. Utility
work will also be included in the project as needed and be funded by the respective utility funds. The
attached map shows which streets are currently being considered for this project. Staff anticipates that
approximately half of the street shown on the map will be improved as part of this project and the
remaining half will be improved as part of the anticipated 2010 Local Street Pavement Preservation
project. Staff anticipates design of this project to be complete by the end of 2008 and construction to start
in the spring of 2009.
Staff has selected The Transpo Group Inc. to provide the Engineering Services for the pre-engineering
phase of the above-referenced project. These Engineering Services will include:
- Surveying streets to determine the appropriate type of pavement treatment.
- Assisting with utility coordination to determine necessary utility improvements for each street.
- Developing preliminary costs estimates for the street and utility work for each street to assist in the
final street selection and budgeting for the 2009 project.
The anticipated consultant costs for the project support for the pre-engineering phase are $142,200. Staff
anticipates amending this contract after the pre-engineering phase is complete to allow The Transpo
Group Inc. to also provide Engineering Services for the design of the 2009 project and potentially the
2010 project.
W0616-4
A3.16.9, 04.9.1 CP0901
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ®Public Works ? Legal ? Police
? Planning Comm. ? Other ® Public Works ? Human Resources
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
Referred to Until _/_/_
Tabled Until
Councilmember: Wagner Staff: Dowd
Meetin Date: : June 16, 2008 Item Number: V.C.2
AUBURN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP090i Prot Tree: 2009 Local Street Pavement Preservation
Project Manager: Seth Wickstrom
Initiation Date: June 16. 2008
Advertisement Date:
Award Date:
S InltiatiordConsultam Agreement
O Permission to Advertise Date: June 9. 2008
O Contract Award
O Change. Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Fonda Rudnated (Funds Available)
Funding Prior Years 2008 2009 2410 Total.:
103 Fund Local Street 2,595,000 373,300 3,333,300 9,261,600
430 Fund - Water' 0 1,500,000 1,500,000 3,000,000
431 Fund - Sewer' 40,000 1,500,000 1,500,000 3,M,000
432 Fund Storm'1:- 27,500 1,500,000 1,500,000 3,027,500
.Total-. 0 2,662,500 7,833,300 7,833,300 18,329,100
'Utility work will be determined during the preengineenng phase and the budgets vAll be adjusted accordingly.
Estimated Cost (Funds Needed)
Activity Prior Years 2008 2009 2010 Total
Administration Costs 85,600 93,300 103,300 282,200
CP0738 2007 Citywide Thin Asphalt Overlays (2006 Expenditures Only) 7,178 7,178
C422A:- West Main St Improvements(FSt NW Rebuild Orgy) 69,255 69,255
CP0762 - Les Grove Neighborhood Improvements (103 Funding Only) :. 100,000 600,000 600,000 1,300,000
CP0808 2008 Local Street Pavement Preservation 2,140,467 2,140.467
2009 Local Straot Pavement Preservation Design - Consultant 260,000 420,000 680,000
2009 Local Street Pavement Preservation Construction 6,000,000 6,000,000
2010 Local Street Pavement Preservation Design -Consultant 720,000 720,000
2010 Local Street Pavement Preservation Construction 6,410,000 6,410,000
2011 Local Street Pavement Preservation Design Consultant 720,000 720,000
Total 0 2,662,500 7,833,300 7,833,300 18,329,100
103 Local Street Budget Status
Prior Years 2009 2009 2010 Total
"103 Funds Budgeted U 0 (2,595,000) (3,333,300) (3,333,300) (9,261,600)
103 Funds Needed 0 2,595,000 3,333,306 3,333,300 9,261,600
"103 Fund Project Contingency O 0 0 0 0 0
103 Funds Required 0 0 0 0 0
430 Water Budget Status
Prior Years 2001 2009 2010 Total
- "430 Funds BudgetedO 0 0 (1,500,000) (1,500,000) (3,000,000)
430 Funds Needad 0 0 1,500,000 1,500,000 3,000,000
"430 0 Fund Project Contingency O 0 0 0 0 0
430 Funds Required 0 0 0 0 0
431 Sewer Budget Status
Pnor Years 2008 .'2009 2010 Total
431 €undsBUdgetedO 0 (40,000) (1,500,000) (1,500.000) (3,040,000)
431 Funds Needed 0 40,000 500000 500,000 3,040,000
"431 Fund Project Contingency() 0 0 0 0 0
431 Funds Required 0 0 0 0 0
432 Storm Budget Status
P lorYears. 2008 ` 2009 20tA. Total
"432 Funds BudgetedO 0 (27,500) (1,500,000) (1,500,000) (3,027,500)
432 Funds Needed 0 27,500 1,500,000 1,500,000 3,027,500
"432 Fund Project Contingency O 0 0 0 0 0
432 Funds Required 0 0 0 0 0
# ) in the Budget Status Sections indicates money the City has available.
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